September 22, 2003

In Attendance: Keith Davis, Jim Dorsowiecz, Leida Herschel, Jacqui Miller, Diane Hurley, Georgia Ezzell, Jean Dames, Deacon Fred, Fr. Jack

Meeting was called to order by Keith Davis and opened with a prayer led by Deacon Fred.

Fr. Jack said a few words about how the stewardship fair was a great success. There were no complaints and the tables lined in the narthex did not seem to pose a problem for arrivals and departures. We can probably count on the fair getting larger in coming years as a result of our parish’s growth and the continued vision/potential for new ministries.

We welcomed 2 new members to our committee:

Georgia Ezzell 885-2777

1511-B Sadler Ct., 27260

bluerosequeengaezl@netzero.com

Jean Dames 812-3433

3617 Grindstaff Ave., 27265

ncdamesj@northstate.net

Keith passed out copies of the spreadsheets listing the volunteers who signed up during the stewardship fair. There were approximately 33 people who signed up. Overall we agreed that this was very satisfactory. Deacon Fred & Keith brought up that because this theme seemed to be so successful we would continue through the year and into the next stewardship fair. At that time we can decide if the theme has run it’s course or if our committee feels that we can run the same theme for one more year. (Most themes run their course in 2 to 3 years). Keith also brought up the fact that next year we may want a table for the Properties commission. Deacon Fred said that he was impressed with our fair. Notes for next year: If our next fair requires more room, and in all probability this will be the case, we could move some tables into the meeting room(s) and lead to those rooms with refreshments in the hall.

Jim mentioned that it might be nice to recognize Tootie Reinig for her years of dedicated service to our commission. Everyone was in agreement. Leida will call O’Connor blossom shop and order flowers.

Mass assignment for welcome weekend on October 4^th & 5^th are as follows:

5:30 Leida & Jean

7:30 Diane

9:30 Jim & Georgia

11:30 Jacqui

Discussed Newcomer Dinner: Next newcomer dinner is tentatively scheduled for February 21^st. Deacon Fred’s suggestion, at our meeting in August, of a pot luck still has strong appeal. We do realize however that this can only be accomplished with the commitment of the other commissions. Keith will bring this issue to the attention of the parish council for their response & commitment. If he receives a positive response, we will make assignments at the October meeting.

Our meeting ended with a prayer led by Deacon Fred.

Our next meeting will be on October 27^th.

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

August 25, 2003

In Attendance: Keith Davis, Jim Dorsowiecz, Leida Herschel, Carey Ilderton, Jacqui Miller, Tootie Reinig, Deacon Fred, Fr. Jack

Committee reviewed letter by Keith for Heart to Heart which will be distributed before the stewardship fair.

Keith made the suggestion that for uniformity in appearance at the stewardship fair skirts be purchased at an approximate cost of $2.50/per for every table. Keith gave Tootie the location of the store that had these skirts at this price. Tootie will see if she can find these and make the purchase. Baskets will be at each table for the yellow cards. Our committee will collect the cards, each committee can write down names & numbers if they so choose for their own immediate use. Keith will collate the information from the yellow cards and prepare a spreadsheet to be given to Ann Marie & Fr. Jack to be distributed to the various commissions. There will not be in refreshments at this year’s stewardship fair.

Stewardship committee members should be at the church at 3:30 on Saturday, September 13^th for set-up.

Mass assignment for stewardship fair on September 13^th & 14^th are as follows:

5:30 Jim & Jacqui

7:30 Tootie

9:30 Carey & Leida

11:30 Keith & Carey

Mass assignment for welcome weekend on September 6^th & 7^th are as follows:

5:30 Jim

7:30 Tootie

9:30 Carey

11:30 Leida

Discussed Newcomer Dinner: May move next newcomer dinner to February, due to the slow down in new registering members. Deacon Fred gave us some wonderful ideas for consideration for these future events. Among those ideas are –brunch (rather than dinner), pictures for a newcomer’s bulletin board, pot luck dinner provided by various commissions. We really loved the pot luck idea, especially because other commissions would be involved.

Carey - debt reduction weekend will be moved to the weekend of September 13^th & 14^thand that the second collection on the first weekend of the month would be for the priest retirement fund.

Jim reiterated the fact that we really need to work on recruiting new members to our commission. Stewardship weekend should give us the perfect opportunity. Keith will talk to Terry Aiken about a new youth representative.

Fr. Jack thanked our committee for the work that has been done. Our parish is very welcoming with strong involvement from many of the parishioners.

Fr. Jack also told us that the first Spanish mass will be held on January 4^th at 2:00. The Hispanic community will handle all of their own commissions.

Our next meeting will be on September 22^nd.

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

June 23, 2003

In Attendance: Jim Dorsowiecz, Leida Herschel, Diane Hurley, Carey Ilderton, Jacqui Miller, Tootie Reinig

The committee attempted but failed to locate the “Where Do I Fit In?” video.

Discussed upcoming Newcomer Dinner. Jacqui confirmed that July 19^th would be the date for the next dinner. Leida will send out the invitations on July 7^th and notify committee members with the call lists. Jim, Diane, and Keith will not be able to attend the dinner. Changes were made to the division of duties and are as follows:

Fruit Tray -Jacqui

Cheese & Crackers -Jacqui

Beer & Wine -Carey

Soft Drinks -Diane

Sandwiches, Pizza, Cake -Leida

Note: Parish council will not be meeting in July.

Carey received from Keith, samples of the prayer cards (in the form of bookmarks) that will be distributed at the stewardship fair. The group agreed that the cards are wonderful and the consensus was that at least 2,000 need to be ordered. Keith has confirmed that he has 2,000 ready. Embarrassingly, not all members of our committee were familiar with the portrait of St. Francis de Sales. In order to alleviate this embarrassment among parishioners, Fr. Tony will bring a portrait, which he possesses, to be placed on an easel.

Stewardship fair - Diane brought to our attention that the weekend of September 13^th & 14^this the weekend of the Bethany beach trip. This could be a set back because many of the beach goers are highly active parishioners, including Diane. Keith is looking into a date change, but we may have to stick with the September date. This could actually induce some others to participate. Diane found out that the original puzzle idea from Oriental trading will not work, but that idea is not out the window yet. Jacqui will bring a sample to the July meeting. We briefly discussed that we are on the cusp or our reach out to the Hispanic community. Fr. Tony confirmed that masses held in Spanish would be much later in the year so our consideration of a need for interpreters at this fair is not necessary. We may, however, want to consider a table at the SF for reach out to the Hispanic community. Further discussion will take place at the July meeting. We still would like for this year to be a great one.

Carey, per the instructions of Keith, informed all members present that the next Stewardship conference would take place in March of 2004.

The bulletin boards in the halls on both sides of the narthex are full of wonderful information. We need to find a way, maybe through the greeter, to remind people to check these boards.

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

May 21, 2003

In Attendance: Tootie Reinig, Carey Ilderton, Jacqui Miller, Jim Dorsowiecz, Fr. Jack

We, or at least I, failed to welcome our new member Diane. I also failed to get her last name, addresses, and phone number. Diane works with Jim, so I am sure that he can forward these notes to her until I get that info.

Discussed upcoming Newcomer Dinner. Jacqui will call Ann Marie to see if July 19^th is available (second choice would be July 26^th. We had discussed Subway sandwiches at a previous meeting and decided on a combo of sandwiches and pizza for the July dinner. Additional food is as follows:

Fruit Tray -Tootie

Cheese & Crackers -Jacqui

Beer & Wine -Jim

Soft Drinks -Diane

Those present briefly discussed changing our meeting date to the original time, which is the third Monday of each month. This was brought forward as a request from Keith Davis. All agreed that the change would not be a problem, therefore our next meeting will be June 16^th, 2003.

Note: Parish council will not be meeting in July.

The stewardship fair was also discussed. Though we talked about a date in November, I have since discovered that Keith has already booked the weekend of September 13^th & 14^th. We talked about the theme “Where do you fit in?” and threw around creative ideas such as having a drawing similar to the one a few years back. One idea was to have a puzzle –each commission will get one piece to the puzzle, parishioners obtain a piece of the puzzle at each table visited, 9 or so pieces must be collected and returned to the stewardship table to be eligible for the drawing. Diane will ask Treka Jennings about the possibility of ordering religious puzzles from Oriental Trading or a similar vendor. Further discussion will take place at the June meeting. We really would like for this year to be a great one.

Jacqui will call Ann Marie (the youth ministry representative) to let her know about the meeting change.

Stewardship Meeting

Date

Members Attending:

Absent:

Keith Davis lead the meeting

Keith ‘s report

Keith started the meeting with an update on our new prayer card/book mark. We have decided to present it to the parish on June 7^th and 8th.

In addition, we will present our new stewardship video. We will use large big screen TV’s in the narthex.

Keith will talk with Pat about writing a paragraph in kid’s corner about using the kids envelopes. In addition, the next stewardship article in the bulletin will start with the theme, “Where do you fit in”.

Tootie: brought up having a 21-day pray study leading up to our next fair. Shared ideas with Fr. Jack

Carey: will research office supplies for a better display for the table where we currently have envelopes.

Summary:

We talked to Fr. Jack about next welcome dinner, 7/26 and next stewardship fair 9/13, 14

I have Stewardship Meeting

Immaculate Heart of Mary

1/21/03

The Stewardship Committee held our regular meeting a 5:15 on the third Wednesday of the month.

Members attending: Keith, Tootie, Leida, Ann Marie

Absent: Jim, Cary

Opening prayer was lead by Tootie

Keith Davis led the meeting

· Reviewed the progress with the stewardship video. Father Jack approved the video script 12/28/02. Shooting has begun with 11 scene shot.

· The next welcome dinner is on March 8, after the Saturday mass. We will be video tapping this dinner. Invitation letters will be mailed out to new parishioners along with a follow-up telephone call. All PPC chairs are welcome to join.

· Leida is working on developing a new stewardship corner in the bulletin.

The meeting adjourned at 6:20pm. The next meeting is on February 18^th at 5

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

September 18, 2002

In Attendance: Keith Davis, Jim Dorsowiecz, Leida Herschel, Carey Ilderton, Jacqui Miller, Fr. Tony

Barbara Gaddy from the Charlotte office came to speak with us on moving forward in our stewardship development. She gave us several suggestions and ideas to work on.

One suggestion that Barbara gave us, is that we need to move towards getting our youth more involved in the various commissions. Keith will get together with Terry Aiken about working towards this goal. Terry has already been asked to get youth volunteers to serve on Stewardship Commission. An important thing to remember is that the youth need to be treated and feel as though they are contributing participants with ideas and thoughts, not just as manpower.

Spiritual renewal needs to be our goal.

Ways to turn focus to stewardship:

- establish theme for the upcoming year

- something common to be used and seen by all (ie: prayer card)

- produce stewardship video (need editor, writer, commentator, pictures)

- develop more avenues for people to give out of gratitude

- put a children’s corner in the bulletin with envelopes to be reinstated and distributed in a prayer service during mass

- contribution method for older youth

- put time & talent contributions with monetary or separate from stewardship heading

Stewardship meeting for triad to be held at St. Pius X on Oct. 14^th from 6:30 to 8:00.

Stewardship convention to be held weekend of April 5^th at Adams Mark in Charlotte.

Keith gave all members calendars. Meetings have been moved to new church and will begin at 5:15.

Meeting was closed with a prayer.

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

June 25, 2001

In Attendance: Tootie Reinig, Carey Ilderton, Jacqui Miller, Doug Sampson, Fr. Jack

Discussed possibilities to encourage parishioners to reach $15,000 weekly goal, but did not make much headway. Also touched on pledge cards. Carey will meet with Wes Frye to discuss pledge cards.

Carey is also talking to some possibilities for members to our committee. Hopefully we will have an update on this at the July meeting. Julia Huizenga will be leaving soon to work in the Peace Corp.

Moved onto Ministry Fair weekend where a theme of vineyards was suggested by Tootie with an entrance saying, I am the vine and you are the branches. Carey brought in samples of magnets. We selected the church and then threw out ideas for wording, trying to get stewardship in there.

On pledge cards remove $20, add $100, and More than $100.

Jacqui will call Leida to verify that newcomer invitations will be mailed out in time.

Need to have speakers at all masses either weekend of ministry fair or weekend before. All speakers should be on same wavelength. Doug will write up something for the speakers to possibly say. We will review at July meeting.

Next meeting, Monday July 23^rd.

Immaculate Heart of Mary Catholic Church

Stewardship Meeting

May 21, 2001

In Attendance: Tootie Reinig, Carey Ilderton, Jacqui Miller, Leida Herschel, Fr. Joe

Ministry Fair Weekend- work with finance committee. Need to work-up plan for that weekend, including a witness, pledges. Pledge cards should be mailed out before hand (at beginning of August). In July need to begin some statements in bulletin for people to start focus on stewardship.

Doughnut weekend was messed up in May. Someone needs to make sure that this does not full thru cracks.

In June meeting will need to decide on pledge cards. Also need to prepare for new comer function on July 28th. Leida will prepare flyer to be mailed 7/5 or 7/6 for invitation. Will do pizza & beer and wine & cheese. Tootie will order Pizza, Leida will get cake, Carey will take care of beverages, Jacqui will do cheese & crackers tray . We will all make calls. Invite other commissions. Tootie will try to make poster showing all commissions.

Really need to focus on ministry fair so that it flows and is fun and exciting. Can exclude finance, property & ?. Leida will get list from Ann Marie. Need to get kids involved, ie: youth group providing something. Something fun for kids. Need to find a tie in to readings for Aug. 25th and 26th. Will invite the heads of other commissions to our July meeting.

Minutes from Stewardship Committee Meeting

Monday, February 26, 2001

Reported by Tootie Reinig

Members present: Fr. Joe, Fr. Jack, Carey Ilderton, Leida Herschel, Julia Huizenga and Tootie Reinig

Meeting opened with prayer by Fr. Joe.

Carey presented letter written and revised by Doug Sampson for Stewardship Appeal. Members reviewed it and asked for minor changes. Carey will do and letter will be sent to IHM mailing list the last of March. Committee members will help with stuffing envelopes for mailing. Details to be worked out. Second letter will be sent in conjunction with Finance committee at later date.

Insert to be in bulletin on Palm Sunday weekend. "Giving Money is Good For the Soul". Carey will include some stats, cartoon etc. on bottom of insert.

Pledge/Commitment cards were discussed and will be decided on next meeting Mailing will be scheduled to allow time for returns before fiscal budget starts in July.

Tootie's brother has volunteered to speak at masses one weekend about his journey in Stewardship. Date to be set later.

Immaculate Heart of Mary Catholic Church

Stewardship Committee

Minutes for Meeting of 9/25/00

In attendance: Tootie, Julia, Jacqui, Carey, Fr. Joe

The November pledge weekend should be postponed because the Capital Campaign will be sending out a letter asking for additional money extending the period of current pledges.

Information from Leida indicated that -per Glenda, the diocese does not allow bank draft for contributions.

The current offertory is about $3,000 off the December goal of $15,000 per week.

We need to be creative in keeping the message OUT and POSITIVE.

In January we will have a better sense of how the extension on the Capital Campaign went and an idea of how much we have & need. The realization will hit in later part of 1st qrtr or early 2nd qrtr.

Stewardship is the feature Commission in the month of November. At the next meeting details need to be set.

Stewardship brochures were distributed to the attending members. These are to be critiqued & at October meeting give results & thoughts about use as a distribution to the parish.

Ideas thrown out for future consideration:

Stewardship table every Welcome Weekend

Next ministry fair - at entrance give out stewardship bags

Maybe one of us could be available to speak at meetings of other commissions

Witness talk feature in Heart to Heart

A stewardship column in Heart to Heart

In October we need to begin preparations for the January Newcomers’ Event.

Fr. Joe Suggested that we may want to send a letter to all commissions to let them know that we are available to assist them and that they should promote stewardship. We may possibly want to also include that we are open to suggestions. We need to focus on connecting with the people of the parish.

Immaculate Heart of Mary Catholic Church

Stewardship Committee

Minutes for Meeting of 10/23/00

In attendance: Tootie, Marilyn, Doug, Jacqui, Carey, Fr. Joe, (briefly Fr. Jack)

Selected sessions for Tootie to attend at the Stewardship Conference to be held November 12 - 15.

Brief discussion of stewardship brochures. Decided to let one person take pamphlets and compare. Jacqui will bring report on comparison to November meeting.

Schedule made for Welcome Weekend is as follows:

6pm - Jacqui

8am - Leida, Tootie

10am - Leida, Tootie, Marilyn, Doug

12pm - Marilyn, Doug

Leida will order and pick up dougnuts for Sunday.

In the future all minutes of meetings should be emailed to Larry Kwan at HlKwan@lexcominc.net. This month include minutes from October meeting also.

Invitation for Newcomers’ Event (to be held in January) will be prepared by Leida and projected mail date is first week in January. Doug will order the food for the event. Carey will talk to Mike Ilderton about providing the beverages.

Carey will write letter to commissions. These will be sent with Christmas cards the last week of November.