Liturgy Commission Meeting Minutes

October 11, 2004

Opening Prayer by Fr. Tony

Unfinished Business

Anointing Mass for Sick:

Sunday October 10 at 11:30 mass. Very successful. Approximately 50 in attendance.
Recommended that we set aside reserved seating at next Anointing.

Stewardship Weekend held on September 18^th. & 19^th.

There was a shortage of people working tables. Effort will be made to improve turnout at next Stewardship Weekend.

Formation training for all Ministries:

Planned for October 2. Reports from Stewardship commission have not arrived. Postponed until information is available.

Liturgical Scheduler:

Discussion tabled. Chairman unavailable due to death in family.

Quarterly scheduling of formation and training for all ministries.

Present scheduling of training is on an as needed basis. Will investigate possibilities for Extraordinary Ministers of Holy Communion and for Lecturers.

Strategic Planning Session

Small commissions to work independently as required.
Lector and EM training to coordinate time to train in church. Tentatively set for Saturday morning, October 2^nd at 9:30 am.

New Business

Liturgical Format;

We are awaiting clarification on procedures from the Diocesan offices. The two primary changes anticipated are: The Wine will be poured into the cups prior to the consecration by the Deacon and the Gifts, when brought forward, will be placed in the Liturgical space instead of under the altar.

Mission statement:

All ministries to study and report at the November meeting.

Renewal: 3/5-9/2005

Sub committee will be formed at next meeting for further study.

Calendar of events

11/21/04 Feast of Christ the King

12/12/04 Feast of Our Lady of Guadalupe (This sill be a big one. More next month.)
11/28/04 First Sunday of Advent

12/08004 Feast of the Immaculate Conception

12/25/04 Christmas
1. Mass Christmas Eve 4:30, 7:00, 9:30 And 12:00 Midnight
2. Mass Christmas Day 9:00 am
1/01/05 New Years
1. New Years Day 9:00 am And 5:30 pm

Liturgy commission meeting Minutes

February 9, 2004

OPENING PRAYER: Father Tony

AGENDA TOPICS:

RENEWAL 2004 FORMAT THEME

Monday March 8: How do we see Jesus in ourselves and each other?

Evening Prayer
Washing of the eyes

Tuesday March 9: Jesus touches us through his healing and forgiveness.
1. Lenten Renewal service
Wednesday March 10: How are we using our eyes and hands to serve Jesus and the community?
1. Eucharistic celebration
2. Anointing with oil

RENEWAL 2004 NEEDS

Monday March 8:

Towels for face washing
Commission people to assist
RCIA to furnish ushers
Lecturers – arranged by Victoria Fonke
Knights of Columbus to furnish refreshments following service

Tuesday March 9:
1. Lecturers – arranged by Victoria Fonke
2. RCIA invited to attend
Wednesday March 10:
1. Lecturers – arranged by Victoria Fonke
2. Eucharistic Ministers arranged by John Lysaght
3. Ushers Boy Scouts – arranged by Mickey Boylan
4. Refreshments by Bethany Society arranged by Margaret Haarsgaard

ASH WEDNESDAY

Mass Schedule

7:00 AM New Church
9:00 AM IHM Chapel
5:00 PM IHM Chapel
7:00 PM New Church
8:30 PM New Church (Spanish Mass)

LITURGICAL EVENTS

RCIA Rite of Sending Sunday February 29 @ 11:30 Mass
Palm Sunday (Planning at next meeting)
Triduum Plan next meting
Anointing of the sick plan next meeting
Renewal planning for 2005 next meeting

MARCH MEETING

Monday March 1 @ School Office

APRIL MEETING

Monday April 5 New Church

Liturgy commission meeting Minutes
December 2, 2003

OPENING PRAYER: Father Tony

AGENDA TOPICS:

Advent
" First Sunday Service went very well
1. New Greeter format very informative, well presented, improved flow

Spanish Mass
" All planning complete and ready for Jan 4, 2004.

Stewardship Fair
" Date to be determined at December Pastoral meeting.
" Recommended scheduling quarterly training for all potential Liturgical Ministers.
1. Calendar of training to be available at Stewardship Fair.
2. Calendar to be presented to Pastoral Council for coordination and approval.

Formation Commissioning

" Formal commissioning of all existing ministers planned for the Feast of the Epiphany Jan 4, 2004. This date subject to change.

Renewal 2004

" Format same as last year
" Focus - Commitment, Community, All part of one Family.
" Invite Father John to January meeting.
" Develop detailed background of Father John for presentation to congregation.
" Schedule first or second week of March.

Ministries

" Prepare booklet on each ministry by February meeting.
" Formation training for each ministry as soon as possible after Stewardship Fair.

Miscellaneous

" Feast of the Immaculate Conception, Dec. 8, Holy day of Obligation.
" Feast of Our Lady of Guadeloupe Dec. 12. Statue is not yet available for special ceremony.
" Christ masses - Dec 24, 6:00 PM, 9:00 PM and 12:00 Midnight. 25, 9:00 AM.
" New Years Masses Dec 31, 7:00 PM and Jan 1. 9:00 AM.

New Business

" Benediction - Discuss at next meeting.
" Renewal 2005 - Searching for Speaker. Possibly begin with concert to kick off Renewal.

Liturgy commission meeting Minutes
October 18, 2003

OPENING PRAYER: Father Tony

OPENING REMARKS: Father Tony

· Introduced representatives of Spanish Community, Marko Lopez (Coordinator of Ministries), Ada Lopez (Baptismal preparation) and Victoria Lopez (Lecturer ministries).
Marco Lopez reported that they have all of their people in position for the various ministries.
· Father Tony will furnish complete list of all positions in Spanish and Anglo community for coordination between the two groups.
· Discussed music and Eucharistic minister variations between the two groups.
All people are in place for all ministries.
· First Mass to be first Sunday in January.

LITURGY WORKSHOP

· Suggested time to coincide with Faith Formation, Sunday at 4:15 followed by refreshments. Month of February suggested.
· Arrange training for newcomers to each ministry as soon as possible after signing up.
Follow up with immediately, placing them on schedule.

RENEWAL

· Solicit ideas from fellow parishners for next meeting.
· Increase in Commitment stands out as a major need at this time.
· Father Jack, Father Tony and Liturgy Commission Member to meet with Father John.
Time to be scheduled.

STRATREGIC PLANNING

· Each ministry to work up plan for training to include both Mechanical and Liturgical. This should include plans for future training of both new and existing members of the various ministries
· Deacon Tom recommended a commissioning ceremony with emphasis on the spiritual for each of the ministries. Father Tony will follow up on this idea. All present were in favor of the idea.
· A Lenten meeting will be planned to reemphasize the spiritual aspects of our various ministries.

NEW BUSINESS

· Greeters - Nothing to discuss. Decisions have been made and announced.
· Mass of healing - Sunday October 26 at the 11:30 Mass. All sick in attendance will be anointed. This ceremony must be performed by a priest as it includes the forgiveness of all sins.
· All Souls - Intercessions include for all men and women who serve the church may the Lord lead you into paradise.
· RCIA Rite of Reception Sunday November 2. Liturgical Rite by which a person born and baptized in a separate ecclesial Community is received, according to the Latin Rite, into the full communion of the Catholic Church.
· Feast of Christ the King - Sunday November 23.
· RCIA Rite of Acceptance Sunday November 30, the first Sunday of Advent. Liturgical Rite in which the Candidates are accepted by the church into the Order of the Catechumens and the Candidates declare their interest in joining the Catholic Church.
· Feast of the Immaculate Conception of the Blessed Virgin Mary, - Holy day of obligation, December 8.
· Feast of Our Lady of Guadalupe, December 12. We hope to have new statue available for procession.
· Christmas - Masses at 6, 9 and 12:00 PM on Christmas Eve and 9:30 Christmas morning.
· Renewal 2005 - special music is being planned.
· Ministry updates are being planned and will be announced after installation of Bishop.
· Choir window installed on October 14.
· Benediction - Discussed possibility of holding Benediction. Some members have never taken part in the Benediction of the Blessed Sacrament.Liturgy Commission Minutes
for September 8, 2003

Attendance: Fr. Tony, Mickey Boylan, Tom Kak, John LaSaight, Don Fordyce, Terri Mulligan, Barbara Whicker, Wanda Garrett, Kathi Auman-Einig

I. Unfinished Business:
A. Formation & Training Liturgy Workshop: Feedback--Very positive   regarding Fr. McGee's presentation. Very much enjoyed by those that     attended.
Other Comments for future reference include:
v Would be helpful for presenter to visit participate in one of our Masses.
v IHM Priest to visit each ministry and personally promote the program by expressing that each of the Liturgical Ministries is not just a function to be carried out but how we all feed from one another.
v Disappointed that we were unable to do a "walk-thru" mass.
v Fr. Tony suggests that the Liturgy Coord. Plan a strategic planning session in which to develop goals for the next year that include development of the spiritual and theological aspects of each ministry.
v Other considerations regarding all the liturgical ministries to be discussed at the Oct. mtg. include:
i. Guidelines/job descriptions for each ministry.
ii. Dress Codes
iii. Name badges
iv. Computer scheduling program

B. Stewardship Weekend: Kathi will set up. Volunteers were scheduled for each mass. Needs: children's grade 1-5 choir, need tenor & base voices for the adult choir and more male voices, Greeter position is no longer making announcements but instead only emphasizing parish wide Liturgical events ie: Holy Days and 2nd collection.

II.   Renewal 2004

Dates for Renewal 2004: March 6 thru March 10
March 6: Father John Julian will present opening Homily and details of Renewal.
March 7: Opening Mass and anointing. Refreshments to follow.
March 8: Reconciliation Service.
March 9: Closing Mass. Refreshments to follow.
Early January Father John will meet with Father Jack and Father Tony to discuss Theme for Renewal. Prior to this meeting Liturgy commission will develop suggested theme.
Each chair is to solicit feed back from their members for discussion at our October meeting. Liturgy Commission Chair to meet with Parish Council to solicit their input and needs of other commissions.

III.   New Business
9/11   School mass theme Peace and Justice
10/26 Mass of healing 11:30 AM
11/1   All Saints is not a day of obligation
11/2 All Souls Day (Sunday) Intercessions include all who have gone and all yet to go
11/23 Feast of Christ the King
11/30 First Sunday of Advent. Will discuss at next meeting
12/8 Feast of the Immaculate Conception. Holy Day of Obligation
12/12 Feast of Our Lady of Guadalupe. Special Procession.
IV. Discussion topics for October Meeting 10/13/03
Renewal 2005
Spanish Mass beginning 1/4/04
             Ramifications of two communities within parish

Liturgy Commission Minutes
October 14, 2002

Renewal - Fr. Joe DiMauro will conduct the program March 8 - 12. Further details about topic and method forthcoming.
All Souls - A Book of Remembrance will be in the Liturgical Space along with a Gallery Board on which people can place a picture of deceased loved one. All will be remembered in liturgies during the November.
Advent - Banners will be made after furniture market. Scott will make a manger for the liturgical space.
Ministers of Consolation - Fr. Jack talked to Jim Hoyng about heading the ministry and will give him the phone number of those in charge of the ministry at St. Paul the Apostle.
Hymn Boards - They have arrived and will be placed in the church to see where they would be best suited. Listen for feedback.
Mary Statue - Fr. Jack is still taking suggestions for naming the Mary statue. Once he decides its name, he will let us know.
Ministry Reports Servers - there are 4 teams with 5 members. Each team is on every other month.
Ushers - doing well. A few new members.
Greeters - doing well and still could use some new members
Lectors - need list from Stewardship commission from Stewardship fair. Will schedule training sessions.
One sign-in sheet - Fr. Tony asked Kathi Einig to oversee a project in developing one sign-in sheet for all ministers. Further details will be discussed at next meeting.
Eucharist Ministers. Fr. Jack asked if a new method for distributing the consecrated bread and wine among the EM could be looked into. Further discussion at next meeting.

Future Topics:
Wrap up Advent.
Christmas Season
Complete updated list of Commission Members

Liturgy Commission Minutes

September 9, 2002

Unfinished Business

Stewardship Weekend

The weekend was OK. Signups were minimal and the space is hard to work. You had to go into the center area to encourage people to come to the side & volunteer.

Advent

The banners have been designed & fabric will be ordered for Advent. Fr Tony suggested that we put the Advent wreath near the new statue of Mary. Fr Tony, Barbara Whicker, & Ann Price will design the area and they will use candlesticks with a fresh green wreath.

Note with each Sunday of Advent a candle will be carried into the church. It will be lighted and then taken to the Advent Wreath area.

Formation Training

Fr Tony asked John McGee about Formation Training. He is not available and could not do anything before Spring. The committee agreed to wait until Spring for training. Fr Tony will arrange for the dates.

Ministers of Consolation

Fr Jack is going to talk with Jim Hoyng about this new ministry.

Renewal

Dates were discussed for Renewal. Fr Tony said he would contact several of the suggested speakers and see who is available. Possible names that were mentioned were as follows:

Fr Jim Greenfield

Fr Joe Dimauro

Fr Dick Dellillo

Fr Barry Strong

Fr Michael Connolly

Fr Joe Zuschmidt

The Commission will discuss in more detail after we have a speaker.

Weekday Liturgy Coordinators

This new ministry will happen with persons involved in daily masses. Fr Tony to follow-up.

New Business

Catechetical Sunday

At each mass we will announce that all volunteers that participate in the ministries to stand. (FF, RCIA, Teachers,&etc) There will be a blessing and recognition of the ministry.

911 Service

This special service will begin our new Wednesday Night Services. The mass will begin at 6:30PM. We will need a Lector. The Eucharistic Ministers will be asked from the congregation like at daily masses.

Statue of Mary

Fr Tony announced that we should think about a name for Mary. The Committee agreed on “Mary of Cana.” Everyone was very pleased with Mary. She adds so much to the church.

“Our Father”

Fr Tony noted that when we say the “Our Father” at Mass that there should be no movement until the Sign of Peace. The Commission suggested that the priests say to the congregation not to move.

Fr Tony

New saboriums that stack were ordered.

New Greeter Books were ordered.

It was noted that there is an extension ladder at the Barbee St location that can be used at the new church. We can also purchase a 12’0” ladder for smaller jobs.

Jane Bunneman has agreed to make ordinary time processional banners. We will need to work on new stands to raise the banners.

Music Ministry

Wanda Garrett announced that she has a new assistant Mary Connelly. Mary comes to us from St Pius. She will be the director for the IHM Singers, and will play for all Weddings & Funerals. In addition, she will be the accompanist for the Adult Choir.

The Meeting was adjourned.

IHM Liturgy Commission

Minutes for

April 6, 2002

Opening Prayer: Jim Wall

Approval of March Minutes: Deferred to May meeting. There were no available March minutes for review.

1^st Communion: Tess Stephenson was at the March meeting and reviewed the service and needs. A rehearsal date has been set and things are progressing well.

Review of Easter Services

Reconciliation Service: A request was made by an IHM member for more private rooms. This issue was discussed and the consensus was to only offer the formal reconciliation chapel.
Palm Sunday: The Narthex space worked very well for congregation gatherings. It was noted that the speakers in the Narthex need to be tweaked.

**Palms—need to order more palm crosses and same amount of long palm fronds so that other items can be made from palm and place in the church for decoration.

Holy Thursday: Need to increase foot-washing stations to 6 versus 4 in order to help things move faster along. Great participation!! Great participation also in the procession to the chapel—but people took this as an opportunity to leave the church and the service altogether. Very few people were present for the stripping of the altar and adoration. A suggestion was made to use the Narthex as a temporary alternative for adoration and indicate direction in the program.
Good Friday: Discussion about the possibility of purchasing a wooden cross that is more representative in material and artistic nature to our new one. Wanda suggested that perhaps more liturgical movement could happen closer to the new stationary cross next year. Fr. Joe suggested that the program should indicate instructions of bodily direction, focus and attention that should be given to the cross by the congregation.

**Bulletin announcement during the Easter time explaining why the cross is in a closed position. A lot of people have asked why it is still closed! Fr. Joe will do this as a "Did You Know" item.

Vigil: Maybe next year consider using the font for the congregation to receive holy water instead of using the up front water bowls of holy water.
Easter Sunday: 7:30 am service was attended well.

Overall comments were very complimentary to all those involved in the service. A big thanks from Fr. Joe to all those you participated in any way to the Easter/Lenten period and it’s success!!!!!!!!!

Stewardship Fair May 18-19: Barbara and Terri will set up table.

Schedule for manning the table: 6:00 pm Terri

9:00 am Barbara & Don

11:00 am Wanda, Kathi and Margaret

Confirmation: May 21^st at 7:00 pm. Since this will be the Tuesday of Pentecost weekend it was decided to leave the red Pentecost decorations. Terry Aiken and Fr. Joe will be meeting to set up rehearsal date. Needs for the service include 2 extra alter servers as honor guards for the Bishop plus the regular 3, ushers, EM’s and lectors-which usually are parents of those to be confirmed.

Pentecost: Need to do some brainstorming on "red" decorations for the new church—Barbara and Terri will began working on this. Kathi will check on prices of new types of flags in W. Salem.

New Business:

May Agenda item: The commission needs to be thinking about an activity/program for faith formation.
Do an overview of Liturgical Commissions successes and needs assessments.

Pastor’s Comments:

Need to remember the chapel (old church) when planning decorations.
Barbara suggested that the plants and trees purchased for various services throughout the year be planted on the new grounds in meeting the landscape plans for the new site.
Terri suggested that the volunteers at the new location check on the sanctuary candle. It has burned out several times. Maybe this could be added to their list of responsibilities.

Adjournment: 8:00 pm

XI. Next Meeting date: May 13, 2002 at 7:00 pm

MINUTES SEPTEMBER 10, 2001

ENVIRONMENT

Volunteers names(4) were given from the Stewardship Weekend. Terry was asked to contact everyone and thank them for their commitment.

Fr Joe noted that Terry would have to have two groups of Volunteers. One set for the new church and one set for our

present church would be needed. As we come closer to December more specific plans can be discusses

EUCHARISTIC MINISTERS

Volunteers names(11) were given to Jean. All will be contacted and there will be a Training session on September 19 @7pm and another on September 22, 2001 @11am. All volunteers will be called and thanked and asked to attend one of the two training sessions.

LECTORS

Volunteers names (6) were given to Victoria and she will contact all and thank them. In addition Fr Jack and Victoria will plan to have a training session in September for the new volunteers.

HOSPITALITY

There was one volunteer for Hospitality. Donald will contact him and ask him to join the 10am mass schedule. Also, when we are in the new church, we will need more volunteers for the hospitality ministry. Donald will try to recruit.

MUSIC

Wanda was absent. There were two volunteers for adult choir and one volunteered for keyboard. I spoke w/Wanda and she will call them.

Fr Joe noted that we needed to make a decision on the Missal. It was suggested that we not order them for the new church. The people that use them don’t participate in the service as much as those who listen and don’t use the Missals. We voted and all were in favor w/the exception of Barbara and Terry. It was noted that we would order large print for the hearing impaired. No Missals will be ordered in the future.

Fr Joe would also like to get the Hymnals sorted out for the new church. How many and which ones?

It was also noted that Music needs to submit a list to Fr Joe as to their needs such as instruments, music, etc. I spoke to Wanda after the meeting and a list will given to Fr Joe and Fr Jack in their mail.

SERVERS

I have forwarded the volunteers(2) from the Stewardship weekend to Mickey. He stated that there are an abundance of servers at this time and he will not have training until he is in the new church. At present there are 157 servers signed to volunteer. He will contact the new volunteers and let them know the schedule.

RENEWAL

There was discussion at the August meeting and Fr Joe said that the Isaiah Mission is not going to work for 2002 Renewal. It was suggested that the Parish Council develop a program and plan the Renewal based on our role "Who we are? "with emphasis on servant leadership. Dates for Renewal are confirmed for March 4, 5, & 6,2002. More details will follow.

LITURGICAL GREETER

Kathy Auman-Einig will review next meeting and will place an ad in the bulletin for volunteers. This ministry will begin in the new church. It was noted that the announcements should be limited to 2 or 3 per mass.

It was suggested that we have at least two volunteers per mass. Nine to twelve people would be optimal.

LITURGICAL CO-ORDINATOR

Fr Jack has several candidates and will begin training in September. In order to have persons ready to begin in October at the present church and be prepared for the new church.

Fr Jack is working on Job Description for this important aspect of the Liturgy. .

HEART TO HEART

Advent deadline is October 23 for H2H. Connie will write an article for this issue "In Joyful Anticipation, The Spirit of Advent."

In addition we will want to reiterate the new mass schedule for the new church 6pm Saturday, 9&11 on Sundays.

The Christmas schedule will be 6,9, & midnight on December 24 and 10 am on Christmas. Note, there will be no 9am mass on December 24.

New years eve will be at 7pm and 10 am on New years.

It was noted that we send an ad to the local newspapers w/ the new mass schedules for the new church.

In addition we should announce to Furniture Market visitors our new schedule in October. All future services will be in the new church w/the exception of the 7am Furniture Mkt. Mass. It will stay at our present location.

ADDITIONAL SCHEDULES

All Saints Day

October 31 5pm mass only w/ music November 1 9am and 7pm

Immaculate Conception

December 7 7pm and December 8 10am

ADVENT

As it stands now w/ construction on time, Advent will be in the our present and Christmas will be in the new church. All ministries will have to have training in the new church after we have occupancy of the building in December.

The fourth Sunday of Advent will be the last service in the present church.

CHRISTMAS

Both churches will have to be decorated for Christmas. The decorations at the present church will not be as elaborate as before. The new church will require some decorations, such as wreaths on the doors and possibly Christmas trees. More detail will follow after a visit to the site.

DEDICATION

The Bishop will preside and the date for the dedication of the new church is February 3, 2002 @2pm. We want to develop a sense of pageantry. Everyone to be involved. Have all Commissions make new banners for the program or use the one that they made for the 50^th Anniversary. As follows are a list of ideas for Dedication.

Banners

All Groups

K of C tuxedos

Hospitality

Flowers

Space for Special Guests

Bishop servers & MC

Stoles from the 50^th

Church Choir & all Musicians

Invitations

Programs-booklets

Names for Programs

Listings- Bishop Begley & Concelebrants

Parking-Hospitality

Incense Bowls

Liturgical Dancers

Color of Vestments- White? w/50^th stoles?

Processional –representation of the parish

Cross bearers

Practice

LITURGY COMMISSION
MINUTES JUNE 11, 2001 MEETING

The Liturgical Commission met as a group at the new church building site. Fr
Jack gave a tour of the building and introduced us to the job foreman. It was
great seeing the progress and from all indications everything is on schedule
for a December competion date. All the commission could not believe the
actual size of the space. The sun was setting as we left. One could just
imagine how beautiful our church will be.

There will be no July Meeting. Our next meeting will be on August 13, 2001.

LITURGY COMMISSION
MINUTES MAY 14, 2001 MEETING

ENVIRONMENT
Terry reported that banners would be turned around for confirmation and
Pentecost. Terry is to be out of town, but directions have been given to all
those involved.

EUCHARISTIC MINISTERS
Usual summer scheduling. Confirmation has been covered by the youth.
Inventory has been taken and we will have to have more dishes and glasses due
to the increased number of stations. Wanda will submit $500 to the budget for
them.

LECTORS
Summer scheduling and confirmation has been covered by youth.

HOSPITALITY
It was noted that in the new church that there needs to be a medallion or
some designation for hospitality ministers. Also needed would be reserved
signs and baskets for collection. Some research is being done on the
medallions and it was noted that the baskets are possibly going to be a gift
from a parishioner.

MUSIC
Wanda still has the need for an accompanist for the choir at 10Mass. There
have been ads placed in the bulletin and in the paper. She asks everyone to
try and think of a replacement.

CONFIRMATION
Youth will participate in all aspects and choir will sing. The date is May
29, 2001 @7:30PM. Bishop Curlin will be the presider.

RENEWAL
It was noted that Fr Joe would like to have the Isiah Mission. It is a
package and takes 4days. St Pauls has used it and Kathy Auman-Einig said she
would call St Paul's about theirs.

LITURGICAL GREETER
Kathy Auman-Einig will review next meeting.

LITURGICAL CO-ORDINATOR
Fr Jack has several candidates and will begin training this fall or late
summer. In order to have persons ready to begin in the fall at the present
church and be prepared for the new church.
Fr Jack is working on Job Description for this important aspect of the
Liturgy.

DEDICATION
It was discussed when would be a good time for dedication. All were in favor
of a January Dedication Service. The feast of St Francis de Sales is Jan 24
and the closest Sunday is January 27, 2002. All were in favor of a morning
service like at the 50th Anniversary. An 11AM service was suggested.

HEART TO HEART
Will discuss next meeting

COMMISSION SECRETARY
It was expressed that we need a Liturgy Commission Secretary. Everyone was to
bring a suggestion to the next meeting!

IHM Liturgy Commission

Meeting Minutes

March 5, 2001

Members Present: Connie Bergman, Mickey Boylan, Victoria Fonke, Don Fordyce,

Margaret Haarsgaard (chair), Deacon Tom Kak, Rev. Jack Kelly, Terry

Mulligan, Bob Vareha, Barbara Whicker

Opening Prayer was offered by Connie

Review of Last Meeting Minutes

* We clarified Connie's new duties as Heart to Heart coordinator of

the commission. Connie will act as liaison to the Heart to Heart newspaper

and to the bulletin, to coordinate who needs to write what and when.

Ministry Reports

Lectors (Victoria)

* We discussed what lectors would be needed for Renewal, although

nobody was sure. We thought that Victoria should plan for one lector on

Monday, one on Tuesday, and two on Wednesday. (I think we ended up only

needing one on Wednesday, none on the other nights.)

* Margaret mentioned that the Lenten introduction, which was to be

read before Mass on the first Sunday of Lent, was not placed on the Ambo.

However, nobody knew who was responsible for doing this.

* The write-ups that we use for the readings of the Passion on Palm

Sunday and Good Friday have not been revised for the new translation.

Altar Servers (Mickey)

* Mickey needs to schedule servers for Holy Week. We determined that

two servers are needed for Good Friday. After the other Triduum

subcommittees meet, Mickey can talk to Fr. Jack about server needs for Holy

Thursday, and to Fr. Joe about Easter Vigil.

* Mickey needs to schedule two servers for Mass on Wednesday night

during Renewal.

* We have a problem with altar servers not showing up for their

scheduled masses. Mickey will try to start a sign-up sheet, to have

attending servers record their names before Mass. The server schedule is

mailed to the kids, and is also posted in the bulletin.

* Mickey has obtained a formation book for altar servers, to aid in

spiritual training, in addition to their logistical training. He is

planning to increase the training to 5 hours. He also plans to coordinate

"teams" to serve together, with more experienced servers leading the younger

servers on the same team.

* Mickey has thoughts of using three servers per Mass in the new

church - two carrying candles in the procession, one with the cross. Fr.

Jack said to wait and see how our liturgy planning takes shape before we

move. If candles were used in the procession, he said, they could be

transferred directly to the Ambo, in preparation for Liturgy of the Word.

* Eight more recruits have signed up for serving from faith formation,

plus seven or eight others from the school.

Music (Bob)

* Victoria stated a concern about the music at the youth Mass, that

Wanda dictates to the musicians which songs to play, and some of those songs

are not appropriate for guitars. Fr. Jack agreed that the musicians should

have the freedom to choose what to play. Bob explained that Wanda welcomes

the musicians at each Mass to choose music, as long as it matches the themes

of the liturgy for that Mass. It was suggested that Wanda discuss this with

Dan and Sharon, who lead the youth music ministry.

Liturgy Coordinator Ministry

* Fr. Jack has heard from three qualified people who are interested in

this ministry. They were informed of it by Fr. Jack's Heart to Heart

article.

* Fr. Jack plans to mention the ministry in the bulletin right after

Easter. Then training will start soon after Easter, and the ministry will

start to serve in the summer.

Renewal - March 10-14

* Connie and Kathi will provide the refreshments on Monday night.

They will prepare cookies and drinks for 75-100 people. Margaret plans to

bring tablecloths.

* Wally Haarsgaard is providing the refreshments on Wednesday night.

* Barbara is preparing the Reconciliation service on Tuesday night,

and she needs the names of the participating priests, and "the stuff under

Fr. Joe's bed."

Training

* We will plan for formation and training of ministries to be held in

September. Attendance will be mandatory for all ministers, as much will be

new for serving in the new church.

Holy Day Subcommittees

* Holy Thursday - Fr. Jack, Terry, Barbara, Mickey

* Good Friday - Deacon Tom (no subcommittee)

* Easter Vigil - Fr. Joe, Wanda, Margaret

* Subcommittees are to meet prior to our next commission meeting

First Eucharist

* Betsy Strauss supplied us with a sheet of information. Her main

concern for us was scheduling the clean-up of the church before Sunday

Masses around the planned retreat, which will be held in the church. Terry

said she will handle it.

Other Business

* Bob is resigning from the commission, because he and his family are

moving back to Pittsburgh. Bob expressed his thanks to the commission for

their support, and that he has enjoyed his time of service in the parish.

Fr. Jack was very generous in his thoughts, thanking Bob for his

stewardship, and saying that Bob will be sorely missed.

Next meeting - April 2nd (before Holy Week)

Thanks to all, and God bless!

Love,

Bob

IHM Liturgy Commission

Meeting minutes

February 12, 2001

Members present: Deacon Tom Kak,Margaret Haarsgaard (chair),Jean

Dames,Deacon Joe Smith, Victoria Fonke, Don Fordyce,Wanda Garrett Rev. Jack

Kelly, Rev. Joe Zuschmidt,Barbara Whicker

Wanda opened with a prayer

MINISTRY REPORTS

Environment:

Terry was not present but Barbara asked the committee for their

suggestions for Lent. All the purple banners are to be used. If the

Journey Banner can be found it could be hung from the balcony. Dormant

trees or bushes are to be placed where the palm trees usually are. Terry

sent word that she has fabric to make new purificators.

Eucharist: (Jean)

Jean reported that the new schedule has been sent out. She is going with

the same arrangement as last Easter.

Hospitality: (Don)

Nothing to report.

Lectors: (Victoria)

Tom Woods had asked for youth lectors and had turned in a list but Victoria

said she had never received it and she would ask him for another list. She

has made the schedule for March/April.

Music: (Wanda)

Wanda reported that the choir is learning new music for Easter and

preparing music for Lent.

UNFINISHED BUSINESS

1.) Transition to the new Church

Terry and Barbara are doing an inventory of our present vestments.

Jean has done and inventory of our present vessels and has looked in books

for ideas for the new space.

2.)Fr. Jack is writing an article in ³Heart to Heart² about the new post of

Liturgy coordinator to begin in our present facility.

3.) Margaret mentioned assigning one person to be our committee¹s liaison

with ³Heart to Heart². This person would make sure articles were put in the

paper. Connie Bergman¹s name was put forward.

4.) Renewal Wanda had a letter from the presenters and had e-mailed Jim.

The theme will be ³Journey to the Heart of Christ² She assumed that their

part is already prepared. She has chosen music. The question was put if

volunteers would be needed to man tables for Brother Micki¹s prints.

Fr. Joe mentioned that there could be something after the morning Masses for

the Young at Heart club for those who wished to stay. Who would notify Terry

Aiken that they would be speaking to the youth? Also who would notify Grace

Zambo of Young at Heart?

NEW BUSINESS

Ash Wednesday. There need to be Ministers of ashes (different from

Eucharistic ministers) at all Masses : 7am,9am school Mass,5pm Faith

Formation,and 7pm with stations in the front , back and balcony. The

ministers will ask a variation of ³Will you have a change of heart and

believe the Good News?² Cards will be provided for the ministers. Victoria

will find people for the 7pm service.

Holy Week The sub committees for the various days will be decided

later. Fr. Jack will preside on Holy Thursday. The deacons will preside on

Good Friday. Fr. Joe will do Easter Vigil. There is a chance that there

will be no baptisms this year. The question was asked if there were any

children or a family willing to have an infant baptized. All the services

will follow the basic plans from last year. There will be an extra Mass on

Easter Sunday.

During Lent there will be a simplicity meal and Stations of the Cross on

Friday nights except March 2,2001,

Training and Formation Margaret felt that last fall¹s information

session was not as successful as it could have been. Having it at a

different time and perhaps for only one day was discussed.

Overall view of Lent Wanda gave the order for the first Sunday of Lent

including a lector to read an introduction, the procession of the choir and

the penitential Litany. Fr. Jack did not feel the procession was adequate.

Wanda said the choir could start from the hall. Margaret remarked that the

procession helped the congregation become aware that something different was

happening. The baptismal font will be open and empty with purple strips in

the form of a cross laid over it. The Paschal candle will be removed.

The order of the Mass will be :

Announcements

Silence

Procession

Confetior said while kneeling

Sung Kyrie

Rite of Sending

Dismissal of catechumens

Sign of Peace before the presentation of the gifts

>From Fr. Joe The readings will be from Cycle C so Victoria must tell the

lectors to be careful. If there are scrutinies they will be modified by

Betsy. What weekend in March will be used for the first scrutiny? March

17-18 is bad because that is the in pew appeal for the DSA. This is a lean

year for RCIA with one catechumen and two candidates.

Fr. Jack brought up Mickey Boylan¹s idea for the older servers to be

acolytes. He will discuss it with Mickey. Also Mickey needs to be alerted

that for Holy Week older seasoned servers are needed (high school age). Paul

Moerner was suggested. Fr. Jack will be doing something for the older

servers at the end of the year.

PASTOR¹S COMMENTS

We are now in a lull but soon reality will hit that we are going to move

soon.

Margaret commented that we will have to start recruiting more people

especially ministers of Hospitality. Fr. Jack suggested that some new

recruits who felt comfortable speaking in public could take over the

announcements before Mass.

Wanda closed with a prayer. .

IHM Liturgy Commission

Meeting Minutes

January 8, 2001

Members Present: Jean Dames, Kathi Auman-Einig, Don Fordyce, Wanda Garrett,

Margaret Haarsgaard (chair), Deacon Tom Kak, Terry Mulligan, Deacon Joe

Smith, Bob Vareha, Barbara Whicker, Rev. Joe Zuschmidt

Minutes Review

* Wanda re-opened a discussion about adding skilled, professional

musicians to our Sunday Masses. She pointed out that professional musicians

with advanced skills could possibly be found within the members of our

parish. Fr. Joe emphasized the tight budget situation that we will have for

the near future, and that he found the idea neither feasible nor necessary.

He mentioned that although some that attend the Masses do not like the style

or quality of the music offered at their regular Mass, the musicians show a

strong commitment to their ministry through their overall consistent

attendance.

Ministry Reports

Lectors (Margaret)

* Margaret's son Joseph has begun to serve as a Youth Mass lector, and

has mentioned the need for more lectors to his friends.

Environment (Barbara)

* Terry received much positive feedback about the look of the church

during Christmas. Several people mentioned how they like the "chimneys" on

top of the candles.

* Ordinary Time decorations are now in place.

Eucharist (Jean)

* Jean mentioned an increase in attendance at the 6pm Saturday Mass,

and inquired about adding a fourth Eucharist station. Fr. Joe suggested

that the number of stations be kept at three, with a station added on those

nights when a social function is happening in the gym afterwards.

* Fr. Joe mentioned a married couple that is registered at both IHM

and Christ the King, and they only attend Mass at IHM when they are

scheduled for ministry. The consensus opinion of the commission was to

exclude their names for the next schedule.

Hospitality (Don)

* The Christmas Eve masses were missing some ministers of hospitality

due to no-shows.

Music (Wanda)

* Wanda and the music ministry is preparing for Lent.

* Many people have commented favorably about the completed CD's. So

far, we have sold about 500 CD's and 125 cassettes, which is about half of

our goal.

New Church Transition - the Commission's Role

* Terry and the environment ministers have started taking pictures of

our existing vestments, as a way of making an inventory of what we have, and

determining what new vestments we need. They will need access to the

vestments that are stored at the rectory.

* Jean has begun looking at the floor plan of the new church, and

determining where Eucharist stations could be. Fr. Joe requests that two

ministers of the cup should be stationed near every minister of the host.

* Jean will also take an inventory of our sacred vessels.

* There will be three sets of doors that people will use to enter and

exit the church building for Mass. All three sets lead into corridors that

meet in the rear center of the worship space. This will ease the burden on

ministers of hospitality.

* Someone mentioned a coat-check service for Masses. The conclusion

was that we would probably not offer a coat check, unless it was associated

with a special event / after-Mass function.

* We re-opened the discussion of changing the Saturday night Mass time

to earlier than 6pm. Fr. Joe pointed out that Saturday afternoons are

already constricted by weddings (as late as 3:30pm) and Reconciliation

(starting at 5pm). Taking this into account, scheduling Mass earlier than

6pm is not feasible.

* Four large picture windows are planned for the new worship area.

Each window will host a liturgical season theme - one for Advent/Christmas,

one for Lent/Easter, one for Ordinary Time, and one for Pentecost. The

Pentecost window will adorn the rear of the worship space, so it will be the

first and last thing people see.

New Ministries - Liturgy Coordinator and Greeter

* The Liturgy Coordinators will coordinate each of the three weekend

Masses, two coordinators per Mass (six total per weekend). They will also

unlock the church approximately 45 minutes before Mass. Tom will write

solicitations for the bulletin and Heart-to-Heart. He and Deacon Joe will

work to "plan" the ministry, establishing more detailed duties that the

Liturgy Coordinators will perform.

* The Greeter will make announcements before Mass (or some other time,

if another time is deemed appropriate), welcome the congregation, and ask to

recognize visitors. There should be one greeter per Mass, and they should

be comfortable speakers. Wanda suggested that a member of the music

ministry for that Mass could perform this ministry. Fr. Joe suggested, and

many agreed, that ideally the Greeter ministry should be done by a separate

minister. Kathi will write a solicitation for Greeters for the bulletin and

Heart-to-Heart.

* With the growth of the parish, and the reduction of weekend Masses,

we should have people available and willing to perform these ministries.

Jean encouraged the commission members to spread the word. We agreed that

these ministries could begin while we're still in our current church, so

they would be well in place when we move.

Heart-to-Heart

* Bob is writing an article about the upcoming liturgical seasons -

Lent, Triduum, and Easter.

* Easter Mass times should be reported in the upcoming issue: 8:00pm

Easter Vigil, 7:00am, 8:30am, 10:30am, and 12:30pm Easter Sunday.

* Barbara will write an article about the upcoming Renewal. She will

communicate with the two presenters, to learn more about their planned

content.

Parish Renewal - March 10-14, 2001

* The renewal will be presented by Jim Greenfield and Mickey McGrath.

* Some of the themes that may appear at Renewal, and during Lent:

* Luke's Gospel - Journey to Jerusalem

* 2001 A Church Odyssey - A spiritual journey, as we prepare for our

physical journey

* What does it mean to have full, active, conscious participation?

* Transfiguration (our gospel reading during the Sunday of Renewal)

* Fr. Joe will ask the presenters to do something at the 9:00am daily

Mass during their stay.

* Should we incorporate the Lenten Penance service into the Renewal,

as in the past? Most likely yes, we will have the Penance service on

Tuesday evening, March 13.
Next meeting - February 12th

IHM Liturgy Commission

IHM Liturgy Commission

Meeting Minutes

December 11, 2000

Members Present: Connie Bergman, Victoria Fonke, Don Fordyce, Margaret

Haarsgaard (chair), Deacon Tom Kak, Rev. Jack Kelly, Deacon Joe Smith, Bob

Vareha, Barbara Whicker

Ministry Reports

Lectors (Victoria)

* Despite Victoria's efforts, no youth members beyond our original

three have volunteered to be lectors at the Sunday night youth Mass.

Victoria has talked to the high school kids, and next will solicit the 8th

grade class members. She will also submit an announcement to be posted in

the bulletin after Christmas. Lectors for the youth Mass do not need to be

confirmed.

* Deacon Tom requested that Victoria schedule a lector for the 8pm

service on New Years' Eve.

Hospitality (Don)

* Don is personally asking hospitality ministers when they are

available to serve during Christmas. Then he will establish the schedule

for the holiday.

Environment (Barbara)

* Everything that needs to be ordered for Christmas has been ordered,

and the required people are scheduled to apply decorations on December 24th.

* Barbara will confirm with Terry that Christmas trees for the altar

have been selected from the Knights' supply. The Knights traditionally

donate the altar trees to the church.

Eucharist

* Jean told Margaret that ministers have been scheduled for the

holidays.

Music (Wanda)

* Music ministers are scheduled for all the Christmas masses.

* IHM Singers will sing at 6pm Mass on Christmas Eve.

* The remaining order of Choir CD's were expected to arrive later this

week.

Liturgy Coordinator Ministry

* Fr. Jack requested that we deviate from the term "sacristan" for

this new ministry, and instead define it as "Liturgy Coordinator."

New Church Transition - the Commission's Role

* Fr. Jack presented an overview of the work that has been done by the

Liturgical Subcommittee for the new church. He showed sketches of the

church's major items (altar, ambo, font, etc.) and explained their

locations, along with sample materials for the walls, furniture, and floors.

He also distributed much of this information in a handout.

* One concept that the Liturgical Subcommittee has for the Meditation

Room is to establish it as a "Chapel of the Word." Here is where we could

keep the Book of the Gospels, and perhaps process with it during Mass

(during the Gospel Acclamation?).

* We shared thoughts about seasonal decorations in the new church.

There will be large spaces available for decorating, including the Narthex,

the back wall of the worship space, and above the worship space (i.e.,

hanging items, like the Advent Wreath, from the ceiling). Wanda suggested

that we should install the fixtures needed to mount decorations during the

church's construction, to have good methods of decorating in place from the

start

* Wanda stressed that one large role that our commission must fulfill

is to determine, "How do we want to celebrate in this worship space?"

* The commission agreed that 9am and 11am make sense as the Sunday

Mass times for the new church. For Saturday evening, there were suggestions

for 5pm, 5:30pm, and 6pm Mass.

* Tom inquired about hiring professional musicians to play at Mass

when we move to the new church. Fr. Jack suggested that music should remain

a ministry within the parish.

Advent Penance Service - December 19th

* Fr. Jack said that everything is set to go.

Parish Renewal - March 2001

* The renewal will be presented by Jim Greenfield and Mickey McGrath.

It is expected that they will supply the topic and the program.

Next meeting - January 8th

> Bob Vareha

Meeting Minutes

November 13, 2000

Members Present: Kathi Auman-Einig, Victoria Fonke, Margaret Haarsgaard

(chair), Deacon Tom Kak, Rev. Jack Kelly, Terry Mulligan, Deacon Joe Smith,

Bob Vareha, Jean Dames, Barbara Whicker, Rev. Joe Zuschmidt

Ministry Reports

Lectors (Victoria)

* Mickey asked Victoria to schedule lectors for the youth Mass, but

there are only three youth lectors available. Victoria will talk to Terry

Aiken about soliciting more lectors, then scheduling a workshop.

Hospitality (Kathi)

* Our ministers have been traditionally male, and it would be good to

integrate more. We have had a problem with some ministers declining new

help. Also, they have resisted invitations to ministry training and

exposure to liturgical background information.

Environment (Terry)

* We took a look at a description for a "Sacristan" (table

preparation) from another parish.

* We will use the same Advent wreath, cloths, and banners as in

previous years.

* One family asked to put flowers on the altar during the first Sunday

of Advent, to recognize their daughter's wedding. Wedding flowers are not

appropriate for around the altar during Advent. Flowers around the statue

of Mary are fine, especially during the feast of the Immaculate Conception.

Terry will talk to Ann Marie about a mention of the family's wedding in the

bulletin.

We will have some special decorations for Thanksgiving.

Eucharist (Jean)

* We have 16 new ministers, including youth, and only one person left

the ministry.

* We had two training sessions in October, but existing ministers

failed to attend.

Music (Bob)

* Fr. Joe will ask Wanda at tomorrow's staff meeting who is playing at

the First Reconciliation service.

Welcome Weekend - December 3rd

* The commission is responsible for the refreshments (donuts, juice,

coffee) on Sunday morning. Jean, Margaret, and I will be participating.

* There will be an Advent Spaghetti Fund-Raising Dinner on December

2nd. The choir and the IHM Singers will be singing, and we will have a

welcoming table for anyone wishing to register.

Sacristan Ministry

* We have a need for "Sacristans", to coordinate the liturgy before

Masses. We would do well with two sacristans per Mass, to ensure a backup

minister in the absence of one. Fr. Jack will write a request for

sacristans for Heart to Heart, plus we can mention it in the bulletin.

* Perhaps in the future, we will have a paid position of Director of

Liturgy, someone who will lead and coordinate the sacristans.

New Church Transition - the Commission's Role

* We discussed the list of issues from last meeting's minutes, and

distributed the responsibility for each group of issues to their respective

ministries. We will begin discussing the issues at next meeting.

* Ann Marie knows the location of various catalogs for many of the

items that need to be chosen.

* We will have one less Mass on Sunday mornings when we move to the

new church. What will the Mass times be, and why? One suggestion is to

have Masses at 9am and 11am, as a fall-between compromise to the current

Mass schedule.

First Reconciliation Service

* Betsy is planning the service, but she has not disclosed her plans

to the commission. In the future, the commission should be informed of such

sacrament liturgies.

Thanksgiving Mass

* As in previous years, we will have a non-perishable food collection

during Mass. Bob will call Terry Brown of the Community Life Commission to

find someone to deliver the food to the Open Door Ministry after Mass.

Deacon Tom will write an announcement of the collection for the bulletin.

Immaculate Conception

* Kathi will procure hospitality ministers for the evening masses.

Christmas

* We will offer Eucharist under just one species for the 6pm and 9pm

Christmas Eve Masses. Both species will be offered at Midnight, 9am, and

11am Christmas Masses.

We will need extra Eucharistic Ministers for the 6pm Mass.

Heart to Heart

* Bob will compose an article about Lent/Triduum/Easter for the Spring

issue. Articles are due at the end of January.

Anointing of the Sick

* We will look at the pre-Lent Ordinary Time readings, to find an

appropriate Sunday to offer this sacrament. At first glance, January 28th

looks like an appropriate day.

Next meeting - December 11th

IHM Liturgy Commission meeting

Meeting Minutes

October 9, 2000

Members Present: Victoria Fonke, Don Fordyce, Margaret Haarsgaard (chair), Deacon Tom Kak, Rev. Jack Kelly, Terry Mulligan, Deacon Joe Smith, Bob Vareha, George Weber (substitute for Jean Dames), Barbara Whicker, Rev. Joe Zuschmidt

Opening Prayer was offered by Victoria

Ministry Reports

Lectors (Victoria)

The two recently-signed lectors who had not registered with the parish have now registered.

Hospitality (Don)

There were no new ministers of hospitality resulting from the Stewardship weekend.
Don will minister at the 7:00am mass on Sunday, October 22, during the Furniture Market.

Environment (Terry)

The commission was in full agreement that we should have a large wreath mounted in the sanctuary during Advent and Christmas, as in previous years. Terry will order this (working with Steve O’Connell).
The environment ministry had 4-5 new sign-ups from Stewardship weekend. Terry has assigned duties to each minister. They now have enough for substitutes.

Eucharist (George)

George has the latest Eucharistic Minister schedule.
Fr. Joe is presenting training sessions on Oct.18 and 28. Jean should alert the ministers that this session will include formation for ALL ministers, plus training for new ministers.

Liturgical Formation Sessions Review

The sessions were not as well attended as last year’s. Perhaps next year, we may conduct one session instead of two, since people are inclined to only attend one of two. Also, it might be better to schedule it in August instead of September, when school functions are competing for people’s time.
Next year, the formation will cover the liturgical transitions we will experience as we move our worship to the new church. It is a session that we will most likely present ourselves. We can use the session to introduce the ministers to these changes, and then have hands-on training once the new building is open.

Commission Minutes on the IHM Website

Fr. Joe released the access password to the commission.

Welcome Weekend – December 3^rd

The commission is responsible for the refreshments. Jean, Margaret, and I will be participating, as well as others who may volunteer (Please Help!)

New Church Dedication

Should we dedicate the new church before we use it for Mass? Planning a dedication ceremony may be too much during Christmas time – perhaps we will schedule it a few weeks after. This is assuming that the church is done by that time.

Church Schedule Remarks

All Saints Day (10/31,11/1) – 11/1 is a Wednesday, so there will be a 5pm Mass. Bob to discuss music availability with Wanda.
Thanksgiving (11/23) – Coordinators are to solicit volunteers to minister at the 10am Mass.
Christ the King (11/26) – As part of the Jubilee Year, the priest will bless the lay ministers before the final blessing at each Mass. Deacon Tom is to supply the text for this blessing.
First Weekend of Advent (12/2,3) – The priests need the text for the Blessing of the Wreath, and for the Introductory/Penitential Rite.
Advent Penance Service (12/19, 7:30pm) – Fr. Jack will coordinate the service, Connie and Barbara will set up the church.

New Church Transition – the Commission’s Role

Fr. Joe presented a list of issues (articles to purchase, new ministry positions to fill, ritual changes, etc.) which the members of the commission need to explore and resolve. The issues have been listed below, separated into ministry-related groups. Commission members from each ministry are assigned to reconcile the issues in the group related to their ministry. Other issues will be added as they pop up and/or are suggested by the members.

Environment

Altar covers (do we need any?)

Tapestries, decorations

Vestments (pick through what we have, select what we need)

Icons (pictures, statues) – in church, reconciliation room, narthex, etc. The Marian shrine is already designed.

Candles, Candle holders

Vigil Lights (where can we put them?)

Holy Water Aspirgil

Processional Crucifix

Accolite candles

Free-standing kneelers (Predos)

What supplies do we keep at the present church?

Formation / Training

Lectors

Lectionary

Sacramentary

Gospel Book

Formation / Training

Eucharist

Tabernacle – probably will be donated

Dishes – what kind, quantity, size, quality, material

The ministry of Sacristan (Mass organizer) – need volunteers, training, perhaps start this at present church first

Formation / Training

Music

Books / Missals – can we use just one book, or a handout?

Missalettes

Instruments

Music Stands

Sound Equipment

Formation / Training

Altar Servers

Robes (need to keep some at present church)

Formation / Training

Hospitality

The ministry of Greeting (declaring announcements before Mass) – who will do this?

Need volunteers to welcome visitors, tidy up, etc., at new church on a daily basis (~4 hours)

Collection Baskets

Reserved signs

Formation / Training

Next meeting – November 13^th

September 11, 2000

Members Present: Kathi Auman-Einig, Connie Bergman, Victoria Fonke, Don

Fordyce, Wanda Garrett(chair), Deacon Tom Kak, Rev. Jack Kelly, Deacon Joe

Smith, Bob Vareha, Barbara Whicker, Rev. Joe Zuschmidt

Opening Prayer was offered by Wanda

Correction of Minutes from Last Meeting

* At last month's meeting, we discussed the liturgical aspects of the

Mass that were recently clarified in the Roman Missal. These aspects

included that the deacon should kneel during the Eucharistic Prayer, and

that the priest is not to leave the sanctuary during the Sign of Peace. The

commission notes these suggestions.

Ministry Reports

Lectors (Fr. Jack)

* Fr. Jack and Victoria hosted a lector training session last

Saturday, at which several new lectors attended. Another session is

scheduled for Wednesday.

* Some non-members of the parish signed up to be lectors. Victoria

will send them a letter, along with a registration form, stating that they

should register with the parish before being a minister.

Music (Wanda)

* Many people have offered to help with the music ministry at the

Youth Mass. Wanda stressed that those who participate should be adequately

skilled.

Hospitality

* Fr. Jack requested that the ministers of hospitality record the

estimated attendance at each weekend Mass throughout October. He gave Don

and Kathi specific forms to complete with their estimates.

Liturgical Formation Sessions (this Weekend)

* Delegated responsibilities:

Publicity - Connie and Wanda

Setup (Gym and Church) - Barbara and Mickey. We need

a whiteboard and bibles for the Church.

Food - Margaret doing refreshments on Friday night,

Connie doing lunch on Saturday. (Terry is no longer available this weekend.)

Lunch will include deli-type buffet. Kathi is bringing pasta salad and

pastries.

Clean-up help - Bob

Communication with Fr. David - Wanda

Heart-to-Heart

* Deacon Tom volunteered to write an article for the Advent issue.

New Church Transition - the Commission's Role

* Randy Moser is chairing the "Transition 2001" committee.

* When we move to the new church, the Mass times will probably change,

and one Sunday morning mass may be dropped.

Groundbreaking

* The groundbreaking ceremony is scheduled for September 24.

* The ceremony has been planned.

* Bob, Wanda, and Ann Marie will prepare the programs.

* The contractors are supplying shovels.

* We need poles for holding the banners. Ask Margaret about this.

Welcome Weekend - October 7/8

* The commission is scheduled to supply the donuts. However, since

the meeting, we have switched with Family Life, and are now doing the donuts

in December.

Holiday Schedule

* 10/27 - Halloween Carnival in the gym, 6-8pm

* 10/31 - All Saints Day vigil, 7pm Mass

* 11/1 - All Saints Day, 9am, 5pm, 7pm Masses

* 11/23 - Thanksgiving, 10am Mass

* 11/26 - Christ the King

* 12/2,3 - First Sunday of Advent

* 12/24 - 4th Sunday of Advent - NO MASS AT NOON!! Those that are

decorating the church for Christmas can begin after the 10am Mass. Then

Phil will clean the church after the decorations are complete.

* 12/30 - 6pm Mass

* 12/31 - 8am, 10am, noon Masses. NO YOUTH MASS at 6pm. At 8pm, we

will have a Jubilee Celebration Service (not a Mass).

* 1/1 - NOT A HOLY DAY this year. We will have normal 9pm daily Mass

* This schedule should appear in the next Heart-to-Heart.

Advent Penance Service

* First choice - 12/19, 7:30pm

* Second choice - 12/5, 7:30pm

* Fr. Joe will coordinate the date with the diocese.

* We will discuss the service at another meeting. We will probably

take themes from Luke's Gospel.

* 1st Reconciliation Service is scheduled for 11/18, 10am. Betsy is

planning the service.

Other Business

* Fr. Jack is ordering sourcebooks for the commission, and workbooks

for the lectors.

* This year, the feast of Christ the King (11/26) is also the Jubilee

Day for Lay People. We will have a special blessing for lay people at the

end of each Sunday Mass. Also, we will list in the bulletin the percentage

of the parish who work in lay ministries.

Next meeting - October 9th

IHM Liturgy Commission

SEPTEMBER 11, 2000 @7:00PM

PRAYER

MINUTES FROM LAST MEETING

MINISTRY REPORTS

ENVIRONMENT TERRY MULLIGAN

EUCHARISTIC MINISTRY JEAN DAMES

LECTORS VICTORIA FONKE

MINISTERS OF HOSPITALITY KATHI AUMAN-EINIG

DON FORDYCE

MUSIC MINISTRY WANDA GARRETT

UNFINISHED BUSINESS

FORMATION SESSION 9/15&16-REVIEW RESPONSIBILITIES

GROUNDBREAKING-REVIEW LITURGY’S ROLE

NEW CHURCH TRANSITION-THE COMMISSION’S ROLE

WELCOME WEEKEND-HOST FOR DOUGHNUTS ON OCTOBER 7&8

OTHER UNFINISHED BUSINESS

NEW BUSINESS

HEART TO HEART -DISCUSS OUR CONTRIBUTION NEXT YEAR 01

OTHER NEW BUSINESS

PASTOR’S COMMENTS FR. JOE ZUSCHMIDT

CLOSING PRAYER

IHM Liturgy Commission

Meeting Minutes

August 14, 2000

Members Present: Jean Dames, Victoria Fonke, Don Fordyce, Wanda Garrett,

Margaret Haarsgaard (Chair), Deacon Tom Kak, Rev. Jack Kelly, Ray Mileski,

Deacon Joe Smith, Bob Vareha, Barbara Whicker, Rev. Joe Zuschmidt

Ministry Reports

Lectors

* 6 new lectors

Music (Wanda)

* The Adult Choir begins rehearsal on August 23. The IHM Singers

(Children's Choir) begins rehearsal on September 6.

Liturgical Formation Sessions

* The formation sessions are now scheduled for September 15/16.

* Fr. David Valtierra will be presenting the Gospel of Luke.

* A publicity flyer was developed by Wanda and Connie, and sent out to

IHM ministers. In addition, Fr. Joe will send out a letter in September.

Plus, Wanda has completed an insert for the bulletin. The RSVP date is

September 11.

* Fr. Joe will be away during the last week of August.

* Barbara and Mickey will get guidelines from Margaret, and set up the

church and the gym.

* Terry and Margaret are responsible for the food. Different options

were discussed. Bob will help set up and clean up.

* Father David will be staying at the rectory.

Groundbreaking

* The groundbreaking ceremony is scheduled for September 24, 4pm.

* Fr. Joe and Wanda will work to establish the text of the ceremony

* The choir will sing "All Are Welcome" and "Sing a New Church."

* One reading will be from 1Peter2 3-6. We need a reader with a load

voice.

* Stones will be distributed as souvenirs, and will later be placed at

the site of the altar.

* The Parish Council will be installed during the ceremony.

* Probable "diggers": All men, Cathy Faltynski, Eleanor Ilderton,

Cathy Verdi, and the children of the parish (with smaller shovels).

* The church's decorative banners are in Margaret's attic. She will

bring them, and will also contact the Bethany Society and Knights of

Columbus to bring theirs. Question: Does Pat Leonard or Phil have poles to

carry them?

* Mickey will arrange for altar servers. (Probably "Joe and John," and

a girl for cross-bearer.)

* A sound system will be set up.

* Who will carry the committee's banner?

Heart-to-Heart

* Deadline for next issue is October 30.

* What will our commission's contribution be to the newspaper?

Possible topics: Advent, this month's formation session, issues regarding

the new church (liturgical changes), Year C (Luke)

Liturgical Changes (as presented in the Roman Missal)

* Deacons are to kneel during the Eucharistic Prayer.

* The priest is not to leave the sanctuary during the Sign of Peace.

New Church Transitions

* Welcoming altar servers

* Volunteer sacristans to set up for Mass

* Music Ministry - book or no book? (must consider a continued

increase of people)

New Business

* Wally Haarsgaard has two spare "Open Wide the Doors" banners.

Should we hang them somewhere? Possibililities: gym, lobby, school

corridor, over another door

* Stewardship Weekend (8/26,8/27) - Margaret will host our Liturgy

table at 6pm, 10am and 12pm Masses, Don and Ray will host after 8am, and Bob

will help host after the 10am Mass. Specific needs of the liturgical

ministries include lectors at the noon Mass, Eucharistic Ministers at the

8am and noon, Hospitality at 6pm and noon, singers at 8am, substitute

instrumentalists at all the Masses, and anyone to help with Environment.

The IHM Singers are filled to capacity.

* Welcome Weekend in October (?) - Liturgy Commission is scheduled to

host. Bob, Jean, and Margaret will arrange for the doughnuts.

Next Meeting is September 11