Communications Commission

Meeting Minutes

Monday, December 14, 2009

In attendance were all members of this commission: Lianne Finger, Lynne Hutton, Cindy Rintoul, and Sandy Wall.

The most recent Meeting Minutes are from August 2009. This Commission did not meet in September or October. On November 9, Lynne and Sandy met, but had little to discuss. The November 20 deadline for Heart to Heart came and went; the issue was published successfully, although there was no article about the season of Advent.

Heart to Heart

We had discussed doing a feature of all new and returning Parish Pastoral Council member (installed in September). To that end, in late November, a questionnaire was provided to all the members of the PPC. Frank Smolko (PPC Vice Chair) will aid in getting those returned to us with complete information (before the next deadline, we hope).

Frank asked that when all the questionnaires are completed and returned to us, we compile a summary of PPC members, which could be kept and updated by the PPC each year as terms expire and new members join.

Frank also suggested an annual article about the three major commissions of IHM: the PPC, the Finance Council, and the Capital Campaign team. One commission could be featured in each one of the three H2H issues.

The next deadline is Friday, February 5, 2010. Ash Wednesday is February 17; Easter is April 4. The next issue must include information about Parish Renewal…reminders will be sent to Bob Carr, Wanda Garrett, Fr. Jack and Fr. Joe, and Deacon Wally to submit information as soon as possible. Reminder will also be sent to Bob Katana to submit information about the Mardi Gras supper and Easter Egg Hunt (if there is one).

Web Site

There is no new information about updating the Web site. FYI, on December 19, Sandy sent a request to the Web committee to update the “Upcoming Activities” section on the home page: to delete the September dinner/dance information and insert Christmas and New Year’s Mass schedules.

PPC Notes

Reminder: PPC meets the fourth Monday of every month with (some exceptions, such as December); the next meeting is January 25, 2010 at 7:00 if anyone cares to attend.

So the PPC meetings can be better planned, we (and all other commissions and committees) have been asked to send our notes, needs, etc. directly to Tom Yaudes (Chair) tdyaudes@aol.com and to Frank Smolko (Vice Chair) nccrabs@earthlink.net about a week in advance of the PPC meetings.

There being no further business, the meeting was closed with a prayer and dismissed.

Our next meeting will be Monday, January 11, 2010 at 7:15 in the Parlor.

Wishing all a Happy and Blessed New Year!

Minutes respectfully submitted by Sandy Wall 12/20/09. 66

Communications Commission

Meeting Minutes

Monday, November 9, 2009

In attendance at this meeting were Lynne Hutton and Sandy Wall.

Cindy Rintoul and Lianne Finger were unable to attend.

This Commission did not meet as a group in September or October.

Heart to Heart

On November 9, Lianne sent an e-mail reminder to all Parish Pastoral Council members that the deadline for the next issue is Friday, November 20. As always, reminders have been in the church Bulletin as well.

In October, we discussed (via e-mail) doing a feature on the newly installed PPC members. Sandy suggested a questionnaire …Cindy proposed that the questionnaire be handed out at the PPC meeting, but it didn’t get written and distributed in time for that meeting. So…we’ll do it via e-mail. This feature may need to run in two issues of Heart to Heart, as there are 14 regular members and three “at large” members.

There was no further business for us to discuss.

The next meeting is scheduled for Monday, December 14, 2009; we will meet if needed.

Minutes respectfully submitted by Sandy Wall.

Communication Commission

Meeting Minutes

Monday, August 10, 2009

In attendance at this meeting were Cindy Rintoul, Lianne Finger, Lynne Hutton, and Sandy Wall.

The meeting was opened with a prayer for guidance in service to our church.

Heart to Heart

Deadline is August 21, 2009 for inclusion in the Mid-summer issue.

On July 18, editor Lianne sent e-mail reminders to PPC Commission Chairs regarding the deadline. Sandy noted that some people need to be added to Lianne’s “mailing list” and shared those addresses with her, and also forwarded Lianne’s message to them on July 29.

Expected features in this mid-summer issue:

International Club’s Dinner-Dance

Thoughtful Chef Program

Korean Church

Capital Campaign

$1 per week giving request – how’s that working out?

Parish Picnic

Blood Drive

Bethany Society

Faith Formation news

Eucharistic Congress

Youth Ministry – registration kick-off; Crop Walk

IHM School – Back to School

Promotion of Knights of Columbus 5K

The subsequent issue is the Pre-Advent issue, and the deadline for that is Friday, November 20. Features should include:

Advent and Christmas liturgy information

Breakfast with Saint Nick

Giving Tree

Advance publicity for Mardi Gras supper on Tuesday, February 16

In 2010, Ash Wednesday falls on February 17, and Easter is April 4. Therefore, the deadline for the Lenten/Renewal issue will probably be in late January. Features should include:

RCIA – Catechumens

Parish Renewal

First Communion

Confirmation

Mardi Gras supper

Commission Chairs will be reminded of these dates so they can start preparing information to submit to Heart to Heart.

Next Meeting

This Commission will not meet in September. Our next meeting will be Monday, October 12, 2009 at 7:15 in the Parlor. As always, communicate via e-mail as needed.

There being no further business, the meeting was adjourned. Minutes submitted by Sandy Wall. 65

Web Site Committee

(A Division of the Communications Commission)

Meeting Minutes

Monday, July 13, 2009

Present at this meeting were Larry Kwan, Raul Lapiz, Cecil Lapiz, Dan Wade, Anne Marie Bullock, Lianne Finger, Cindy Rintoul, and Sandy Wall.

The purpose of this meeting was to review the upcoming, updated IHM Web site.

Benefits of the updated site:

+ no longer hosted through Northstate Communications (we don’t have to pay Northstate)

+ unlimited “pages”

+ easier to update

+ “data-base driven”…meaning that in-house administrators (IHM Staff members) will allow others (i.e., Commission Chairs) “in” to update their own page(s)

+ should be up and running by this autumn

The Menu

A basic menu was presented. It was discussed, revised, and rearranged. In general, the menu will include the following:

Church Information

Mission Statement

Pastoral Staff

Directions to Church

History and Photo Gallery

Office Hours

Mass and Reconciliation Schedule

Sacraments

Publications

Bulletins

Heart to Heart Newsletter

Forms

Church Registration (on line or PDF – print and submit)

Electronic Funds Transfer

Time and Talent

Commissions and Ministries

(several….)

Faith Formation

IHM School

Youth Ministry

Calendar/Schedules

(several…)

Links/Sponsors

Diocese of Charlotte

Vatican

VIRTUS (Protecting God’s Children)

Bishop McGuinness High School

Site Membership

Thanks to all who attended the meeting and offered input. Members of the Web site committee have been working diligently to bring the IHM site current, and their efforts are appreciated.

Communications Commission

Meeting Minutes

May 11, 2009

Present at this meeting were Frank Smolko, Cindy Rintoul, Lynne Hutton, Sandy Wall.

Lianne Finger was unable to attend.

The meeting was opened with a prayer.

Heart to Heart

· Deadline for the next issue is May 29, 2009.

· Frank will remind commission chairpersons to submit items for H2H.

· Due to budget cuts, H2H will be published three times a year instead of four. In general, the three issues (listed in order of the July 1 – June 30 fiscal year) will be:

1) Mid-summer…deadline usually in mid-August

2) Pre-Advent…deadline usually in mid-November

3) Lent/Renewal…deadline will vary due to dates of Ash Wednesday and Easter

Parish Pastoral Council

· The new PPC chairperson for 2009-10 is Tom Yaudes. He replaces Florence McCloskey, who has married and moved away from the IHM parish.

· Tom can be reached at 869-4959 or tyaudes@aol.com.

Web Site Update

· Larry Kwan and others are working on the updated IHM Web Site. A meeting is scheduled for Monday, July 13 to view the new Web site layout.

Change in Leadership

· Frank Smolko has formally announced his resignation from this commission. According to previous Meeting Minutes, Frank has been chairman since July, 2003. Many thanks to him for six years of service!

· Sandy will continue to take meeting minutes and distribute them to members of the PPC.

Next Meeting

The next meeting will be Monday, August 21, 2009 at 7:15 in the Parlor.

There being no further business, this meeting was closed with a prayer and adjourned.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

March 9, 2009

Present at this meeting were Frank Smolko, Cindy Rintoul, Lynne Hutton, and Sandy Wall. Due to a schedule conflict, Lianne Finger was unable to attend.

After the meeting was opened with a prayer, it was agreed that we would not meet in April. The next meeting will be the second Monday of May – May 11, 2009.

Heart to Heart

We discussed the March 2009 issue, which was well produced, but included no information about Parish Renewal. No information was submitted by the pastor, parochial vicar, or Liturgy Commission Chairman, and no one from this Commission actively sought information. In the future, members of this Commission will be more diligent in obtaining a “story” about important events in our parish.

PPC Update

Wally Haarsgaard will NOT be the replacement Chairman of the PPC, because he has been hired as Faith Formation Director (replacing Fred Scarletto).

There being no further discussion, the meeting was ended with a prayer and dismissed.

Next meeting: Monday, May 11, 2009 at 7:15 in the Parlor.

Minutes respectfully submitted by Sandy Wall. 63

Communications Commission

Meeting Minutes

May 11, 2009

In attendance were Frank Smolko, Cindy Rintoul, Lynne Hutton, and Sandy Wall. Absent was Lianne Finger, although her input was obtained by telephone.

The meeting was opened by Frank with a prayer.

Heart to Heart

Due to budget reductions, Heart to Heart will be published three times a year instead of four. The three issues will most likely be: FALL (welcome back to school, prep for Advent), WINTER (Lent/Renewal), and LATE SPRING (Pentacost).

Deadline for stories for the upcoming “Pentacost” issue is Friday, May 29 (although photos from the International Festival on May 31 can be submitted after that date).

Frank will remind (via e-mail) Commission Chairs to submit items from their committees.

Web Site

Several corrections and updates have been made to the current site (submitted by Sandy; input by Larry Kwan), but some member rosters still need to be addressed. Many committees take a summer break, and install new officers in early fall. More updates will be made as needed.

On June 22, at 7:00 in Meeting Room I, Larry Kwan will present us with a new, interactive Web site. Please make every effort to attend this meeting.

PPC

The new Chair for the Parish Pastoral Council is Tom Yaudes, who can be reached at 336-869-4959.

The financial plan for the new facility at IHM has changed to 50/30/20 (50% required in cash/30% in pledges/20% to be borrowed).

Other Business

International Festival Publicity: Lianne sent press releases to local newspapers; Sandy contacted local radio stations. This event is on the Web site “community calendars” of three Clear Channel Communication FM radio stations (99.5 WMAG, 104 WTQR, 100.3 WVBZ), and on AM 600/1200 WSJS.

Leadership: After six years at the helm, Frank Smolko is seeking a replacement as Chair of this Commission. Frank may stay with the PPC, but in a different capacity. Sandy will facilitate our Communication meetings, and communicate with the PPC (e-mailing Meeting Minutes, for example) , but will not function as full Chair.

There being no further business, the meeting was closed with a prayer.

Next * SPECIAL * Web site meeting will be Monday June 22 at 7:00 in Meeting Room I.

Minutes respectfully submitted by Sandy Wall. 64

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Meeting Minutes

Monday, August 04, 2008

In attendance were Cindy Rintoul, Lianne Finger, and Sandy Wall. Absent were Lynne Hutton and Frank Smolko. Diane Jakubsen has recently announced her resignation from this Commission.

Heart to Heart

Most of the meeting was focused on the next issue. Filling the gap left by Diane’s absence will take time and effort. We discussed the general layout of the newsletter, and what features should be present in the next issue, including but not limited to:

Capital Campaign;

Eucharistic Congress;

School events (upcoming);

Youth Ministry events (past and upcoming);

Reports from various Commissions/Committees;

Calendars

We set a deadline of August 22 for items to be included in the upcoming issue.

Lianne will be in touch with Diane for assistance in planning this issue, and will ask for guidance regarding the subsequent Advent issue (timing, what to include).

Sandy will contact parish commissions/committees to verify leadership positions and obtain updated contact information, and will encourage committee leaders to submit information to the Communications Commission for inclusion in Heart to Heart.

Frank is asked to again remind chairmen/women at the next Parish Council meeting that it is their responsibility to submit information about their commission’s activities to Heart to Heart on a regular basis.

Recognizing Diane’s Service

We discussed a few ideas for expressing appreciation for Diane’s contribution to this Commission, including:

A feature article in H2H and/or

An appreciation dinner (Commission members and priests?) and/or

An engraved plaque

Of course, we’d like the input of other Commission members, as well as that of Fr. Jack and Fr. Joe, before proceeding.

There being no further business, the meeting was dismissed.

Minutes respectfully submitted by Sandy Wall. 61

Communications Commission

Meeting Minutes

Monday, January 7, 2008

Present at this meeting: Cindy Rintoul, Diane Jakubsen, and Sandy Wall.

Absent were: Frank Smolko, Lianne Finger, Lynne Hutton. John McGinnis also did not attend.

The meeting followed the agenda as provided by Frank in his absence:

Heart to Heart

Deadline is this Thursday, January 10, 2008; will publish on January 31; mail February 1. Diane noted that she still needs to contact certain contributors to remind them to provide her with information.

Also, it was noted that the issue published on December 13 has not been received by two of the three members present at this meeting; there may have been a delay at the post office because of heavy holiday mailings…? Unfortunately, there is no way to verify that all the issues were distributed by the postal service.

Stewardship Weekend – February 2/3

This date is not convenient for anyone present at the meeting, so we respectfully ask that it be rescheduled. Additionally, members of this commission are asked to “brainstorm” about a more effective, productive method of handling our “weekend.” Current practices yield no results. The yellow “Stewardship” form was included with this past weekend’s Bulletin, and parishioners were asked to prayerfully consider areas in which they can donate their talents.

Parish Pastoral Council

There was no meeting last December.

Frank will probably need a substitute to attend the January 28 meeting. Any takers?

The PPC has asked this Commission to propose ideas on how to improve parish feedback “from the pews.” Our ideas:

a) first of all, we need to know exactly what the PPC wants to know, and how often

b) issue a pre-Mass written questionnaire (we’d need to know what questions to pose; see “a”)

c) have a post-Mass meeting, rather like a mini-town hall meeting, for any parishioners who are willing to stay. Some may prefer to stay after Mass, rather than coming out on a weeknight.

Web-site

Sandy will work diligently this weekend to update, if the computer will process.

There being no further business, the meeting was closed with a prayer and adjourned.

Next meeting: Monday, February 11 (second Monday of the month, instead of first, due to other commitments during the first week of February (Mardi Gras supper; Ash Wednesday).

Minutes respectfully submitted by Sandy Wall

Communications Commission

Meeting Minutes

Monday, September 10, 2007

All members were in attendance at this meeting: Frank Smolko, Diane Jakubsen, Lianne Finger, Lynne Hutton, Cindy Rintoul, and Sandy Wall. We welcomed guest and possible new member John McGinnis. The meeting was opened with a prayer.

FunFest Update

STILL pending is the wine tasting …latest news is that our request was forwarded to “Corporate” (of Total Wine), and Frank Bruno is still awaiting an answer, as are we. Sandy will continue to make follow up calls.

Heart to Heart

Upcoming deadline is Thursday, September 27 (to publish on October 18).

Next deadline will be Wednesday, November 21 (to publish on December 13).

The new folding pattern (to accommodate bulk mailing costs) has created a lay-out challenge, but is workable.

PPC Update

On Thursday, September 20, Fr. Joe will conduct a Liturgical Formation session. Members of any Commission will benefit and are invited, not only Liturgical Commission members.

The Communication Commission’s “Stewardship Weekend” has been moved to January, 2008.

Eucharistic Congress in Charlotte is September 21 and 22; IHM is not chartering a bus this year.

Long Range Planning Committee hopes to have a drawing of the new campus to unveil at the FunFest on October 27.

Directory

Distribution of the Directory is now in the hands of the church office; if Ann Marie Bullock would like for this Commission to have another distribution weekend (for labeled, unclaimed books), she need only ask!

John McGinnis

John spoke of the need for IHM to have more exposure in the local newspaper, The High Point Enterprise and perhaps also in the News and Record, as well as the diocesan paper, the Catholic News and Herald. He would like to work on creating better relations between the media and IHM, and stressed that IHM needs to be seen as the integral part of the larger High Point community that it is.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting is scheduled for Monday, October 1, 2008 at 7:00 in the Parlor.Minutes respectfully submitted by Sandy Wall. 57

Communications Commission

Meeting Minutes

Monday, August 6, 2007

Present at this meeting were: Frank Smolko, Cindy Rintoul, Lynne Hutton, Lianne Finger, and Sandy Wall. Father Jack also visited for a time. Absent was Diane Jakubsen.

Father Jack offered encouraging words and reminded us that in serving on this commission, we are proclaiming the news of salvation! He also offered an update about plans for the new building(s). A real working draft is being drawn by architects. The building should begin by 2010; the parish will need to raise $10 million. Also, the mortgage on the current building has been restructured and should be paid off by 2010.

Heart to Heart

Diane (although absent) communicated that the cost of bulk mail is increasing; she will work with the printer to make necessary adjustments if possible to keep costs down.

Sandy mentioned an idea for a future article: “quinceanera” - the Latina celebration of a young woman’s (15 year old) coming of age. We are seeing more of these celebrations scheduled at IHM, as our Hispanic population grows, and many parishioners are not familiar with this celebration.

FunFest News

Per Lianne – details are still pending about how this event is to be managed. Our wine tasting plans are also still up in the air, but Sandy is working on contacting a supplier who could conduct it (Frank Bruno with Total Wine/Triad Wine and Gifts). We considered some alternate plans, in case the wine tasting does not pan out:

o Mulled cider

o “Guess the Number in the Jar” game – whereby participants guess how many of various items are in each jar; the closest guess wins the jar full of goodies (candy, gum, marbles, etc)

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, September 10, 2007 at 7:00 in the Parlor.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Communications Commission

Meeting Minutes

May 21, 2007

In attendance at this meeting were: Cindy Rintoul, Lianne Finger, Lynne Hutton, Diane Jakubsen, and Sandy Wall. Frank Smolko was absent.

After Sandy led the opening prayer, the Minutes from March 27 were reviewed and approved.

Directory Update

The new directories have arrived! Frank will affix labels for all parishioners who had photos taken. Directories will be available for pick-up the weekends of June 9/10 and 16/17 after all Masses. After those dates, parishioners will be able to pick up the remaining labeled books from the church office. A limited number of un-labeled books will be available on a first-come, first-served basis. The church office will keep some on hand to give to new parishioners as they join the church in coming months.

Diane will prepare Bulletin announcements. Lianne will prepare “alphabet signs” to clearly mark the boxes. Sandy will contact Brad Hammett to request his help in communicating with the Spanish Mass-goers.

Post-Mass assignments:

June 9: 5:30 -- Cindy

June 10: 7:30 -- Cindy 9:30-- Sandy 11:30-- Diane 2:00-- Frank

June 16: 5:30 -- Diane

June 17: 7:30 -- Frank 9:30 -- Lynne 11:30 -- Lianne 2:00 --Open (Brad Hammett?)

Heart to Heart

The next deadline is Thursday, August 9, to publish on August 30.

PPC – the next Parish Pastoral Council will meet on Monday, May 28 at 7:00 p.m.

Web Site Update

Members of this Commission are reminded to check the sites which they were assigned (quite some time ago) for accuracy and timeliness. Sandy may send a note to all commission and committee heads who are represented on the Web site “directory” to remind them of their responsibility in keeping the Web site current.

Fall Festival Update

Members are reminded to contact local wineries to ask if they are interested in participating in “our” wine tasting booth. Of course, wineries would be allowed to sell their products. As we contact wineries, please share the information with other members, so we do not duplicate each other (too much!).

Other Business:

International Festival on Pentecost Sunday (May 27): Sandy and Diane will help sell tickets for the 50/50 Raffle
Summer Meeting Schedule: June 4 at 7:00 pm…no meeting in July…August 6 at 7:00 pm. Watch the bulletin and/or e-mail announcements for confirmation/changes to this schedule.

There being no further business, the meeting was closed with a prayer by Lynne and adjourned.

Minutes respectfully submitted by Sandy Wall. 55

Meeting Minutes

March 27, 2007

All members were present at this meeting: Frank Smolko, Diane Jakubsen, Lynne Hutton, Cindy Rintoul, and Sandy Wall.

After Cindy led the opening prayer, we reviewed and approved the minutes from the February meeting.

Heart to Heart

The exact deadline for H2H has not been established, but aim for late April or early May.

WEB Site

We are reminded to check our “assigned” WEB pages and prod committee heads to keep their information current.

Long Range Planning Committee Update

Tuesday, April 3, is the date when a report from the architects is expected. This Commission will need to help publicize the information.

PPC Update

60^th Anniversary Fall Festival (October 26/27): We decided it would be fun to host a wine-tasting event at our “booth.” All are encouraged to contact local wineries in coming weeks and research how this is managed.

Post-script: after this meeting, Frank mentioned this idea to Wanda Garrett, and she expressed her approval.

International Festiva (May 27) Fundraiser for Holy Family Parish:

IHM School and Church Staff will develop the fundraising idea, and this Commission will support their efforts in any way possible. Frank will follow up with the Staff to find out what their idea is. This Commission’s suggestion is to solicit various “ethnic food” restaurants for gift certificates, and hold a raffle for the certificates. This Commission does not support the idea for having games for children for which they must pay to play.

Directory Distribution

(this information shared by Frank in a follow-up e-mail message on 4/3). Directories are expected by April 24. The proposed course of action follows; to be confirmed at a later date:

1) Receive the directories and label prior to 4/28

2) After Masses on 4/29, hand out labeled directories to those who had pictures taken (no bulletin notice would be possible)

3) Put notice in 5/6 bulletin; again, hand out labeled directories to those who had pictures taken

4) Excess directories distributed during 5/13 & 5/20 weekends on first come, first get basis

We will need to put the boxes of directories on the table after Communion and assist those searching for their directory after Mass. Directories would be labeled and split into boxes by surname. After the crowd has dispersed, we would then put the boxes under the table to avoid people picking through them prior to the next Mass.

The 5:30 Mass person would need to set up the tables and get the directories out of the parlor closet and under the table. The 11:30 Mass person would need to return the boxes to the closet and put the tables away.

Old Business

As mentioned at the December 2006 meeting, Diane has created a press release Protocol, and will distribute it to IHM Commissions, Committees and Ministries for their use in helping us to help them publicize their events.

There being no further business, the meeting was adjourned.

A date for the next meeting was not determined, but we probably will not need to meet in April.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

February 5, 2007

(Note: There are no written minutes from the January 8, 2007 meeting. For the most part, the Photo Directory was discussed. It is near completion! Also, Diane reported that Heart to Heart is shaping up nicely, with plenty of articles and photos.)

Commission members in attendance at the February meeting were Cindy Rintoul, Lianne Finger, Frank Smolko, Diane Jakubsen, and Sandy Wall. Lynne Hutton was absent.

Our Pastor, Father Jack, was present at this meeting and opened with a prayer. He took a few minutes to thank us for undertaking the Photo Directory project, as well as continuing to produce Heart to Heart on schedule. Father reminded us that what we do is MINISTRY, whether it is the weary task of coordinating volunteers to help with the Directory, or piecing together an article for Heart to Heart. His encouraging words were welcomed.

Photo Directory

Father Jack and all present reviewed the draft of the Directory. A few changes were noted. Although the Directories will probably be ready before then, distribution will be after Easter (April 8). Frank has name labels that will be put on the back of the directories. Members of this Commission can expect to help “man the tables” as Directories are given out after Masses.

As for extra Directories on hand, we did not definitely decide how they would be disbursed. One thought was to set aside enough for new families for about a year, and then simply give the remainder to parishioners who did not attend a photo session.

Special thanks to Lianne for her countless hours in working on this publication; to Cindy for coordinating the volunteers, and to Frank for his organizational skills, leadership, and support.

Speaking of volunteerism…Frank informed us that mileage accrued for volunteer efforts is tax deductible!

PPC Update

This Commission, along with Parish Staff, Stewardship, and Properties & Facilities Commissions are “charged” with the next fundraiser for our sister parish (in Spring 2007, at the International Celebration, according to the original notice from Beth Griffin). Frank suggested that because the Staff constitutes the largest of these groups, we will follow their lead and support their efforts. Frank will contact the Staff and the other two commissions for their input. The Stewardship Commission is comprised of David Rathburn (paperfab@aol.com) and Phil Ledesma (jal1954@aol.com). Properties & Facilities is headed by Bill Stoddard (phone 887-5031).

Long Range Planning Committee Update

We can expect another public presentation about the future of our parish building(s) in late spring.

There being no further business, the meeting was closed with a prayer and adjourned. The next meeting will be Monday, March 5, 2007 at 7:00 p.m. in the Parlor.

Minutes respectfully submitted by Sandy Wall. 53

Communications Commission

Meeting Minutes

December 4, 2006

Present at this meeting were: Frank Smolko, Diane Jakubsen, Cindy Rintoul, Lianne Finger, Sandy Wall. Lynn Hutton was absent.

There was no meeting in November. The minutes from the October 30 meeting were discussed and approved.

Heart to Heart

The last deadline was November 22; this issue is scheduled to publish on December 14. The deadline for the Lenten issue is January 25, to publish on February 15. Lent begins on Ash Wednesday, February 21, 2007.

Larry Kwan has requested that a “protocol” be established for publicizing events that all organizations and ministries in the church can utilize. It was agreed that this is a good idea, and will remind other ministries that this Commission is here to help them in communicating their events, needs, etc. After Christmas, Diane will create a format and distribute it.

Photo Directory

Other discussion during the meeting was focused on the upcoming directory and its progress.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, January 8, 2007.

Minutes respectfully submitted by SandyWall.

Communications Commission

Meeting Minutes

October 2, 2006

Present at this meeting were Frank Smolko, Cindy Rintoul, Lianne Finger, Diane Jakubsen, and Sandy Wall. Absent was Lynne Hutton.

Diane opened the meeting with a prayer.

Heart to Heart

The most recent deadline was September 28, to publish on October 19. The next deadline will be November 21, to publish on December 12. Diane reports that most committees and ministries are getting stories in on time.

Photo Directory

Our challenge, which Frank will present at upcoming Parish Pastoral Council meetings, is getting committees and other commissions to be responsible for “hosting/greeting” during particular blocks of time. We need two people per shift.

The format of the directory will be:

Spiral bound; 8 ½” x 11” (the most recent one is 8” x 10”)

18 pages for Pastoral Staff, History, Sacraments, Commissions, and School before the photos of parishioners begin.

We will need photos of committees, commissions and ministries. Sandy will contact Fr. Tony , because about a year ago, he was soliciting photos from groups. (Update: contact Wes Frye to obtain a disc of photos).

Stewardship Fair

This Commission received no new members as a result of the recent Fair.

There being no further business, the meeting was adjourned and closed with a Hail Mary.

The next meeting will be in four weeks on Monday, October 30, 2006. There will be no

meeting in November.

Minutes respectfully submitted by Sandy Wall. 50

	Photo Directory Kick Off	Prepared By	Frank Smolko
Meeting Date	11 September 2006	Attending	Frank, Diane, Sandy, Lynne, Cindy, Lianne, Brandy Dail, Lifetouch
General Notes	Lifetouch Rep – Brandy Dail. 676-9878, 314-6346 (cell), 676-7799 (fax). bdail@lifetouch.com Photo Dates Scheduled Thu 11/2, 2pm to 9pm Fri 11/3, 2pm to 9pm Sat 11/4, 9:30am to 3:30pm Wed 11/8, 2pm to 9pm except no photos from 6pm to 7pm Thu 11/9, 2pm to 9pm Fri 11/10, 2pm to 9pm Sat 11/11, 9:30am to 3:30pm Wed 11/15, 2pm to 9pm except no photos from 6pm to 7pm Thu 11/16, 2pm to 9pm Fri 11/17, 2pm to 9pm Sat 11/18, 1pm to 3:30pm [Limited hours available this day, do we want to keep this date?] Wed 1/3, 2pm to 9pm except no photos from 6pm to 7pm* Thu 1/4, 2pm to 9pm Fri 1/5, 2pm to 9pm Sat 1/6, 9:30am to 3:30pm We will use Meeting Room 3 and the Nursery. The rooms are reserved from 9:30am to 10pm weekdays and 9am to 4pm Saturdays expect for 11/18. Equipment can remain if desired during the week Wed-Sat, but must be removed Saturday. 2 photographers are expected for 4 sittings/hr, a total of 378 slots available with the current schedule. If more sittings are required, Lifetouch may add a 3^rd photographer or we can schedule additional weeks in Jan07. Brandy & Frank will discuss as the sign ups proceed. The photography team will be here at noon on 11/2 to review room set up, host/greeter duties, collect labels. Frank intends to be there, is anyone else available from our committee in case Frank is unavailable? The Church Directory Agreement was left for Fr Jack to sign and fax back to Lifetouch. A copy of the signed contract will be left in our mailbox.
Publicity	IHM Coordinator – Diane Initial article included in August HTH, follow up to be included in Oct HTH Brandy provided 9 posters for Church and School, need to place as quickly as possible Brandy provided a display and brochures to put up prior to the sign up weekends Decided not to send mass mail letters Brandy provided 1200 inserts, recommended inclusion in Sep 24 bulletins Welcome letter was reviewed, Brandy will email Diane modified version to use with flyers Correct Jan07 week info, correct email to information@ihmchurch.org Add promotion of free enhanced photo package drawing for all who sign up by 10/15 Spanish flyers are available, we need to determine how many are needed Bulletin notices will be placed in 9/24 & 10/1 bulletins advertising on line & after Mass sign ups in October Brandy will provide verbiage to posted with sign up link on website We need to coordinate support for the Spanish community Publicity – flyers, bulletin Greeters/Hosts – do we need to set aside special times when translators can be available?
Sign Ups	IHM Coordinator – Frank Brandy will send Frank the on line sign up link to be posted on website Frank will manage on line sign ups & provide manual sheets for the sign up weekends Manual sign ups will be scheduled after Masses on Oct 8 / 15 / 22 weekends Need committee volunteers to staff the tables during these weekends, expect up to 30 minutes Sign up sheets will be stored in our mailbox between Masses, please do not sign up families just prior to Mass At sign up, Portrait Guide will be given to family. Also request they fill out a reminder card to be mailed later Will have Host/Greeter sign up sheets available to solicit volunteers Frank will input manual sign ups in system & reactivate for on line sign ups during the week Brandy offered a promotional package for a drawing for those who sign up by 10/15, Lifetouch will handle this Our committee members are not eligible Final sign up sheet will be on line Decided not to call members who did not sign up
Host / Greeters	IHM Coordinator – Cindy 3 sets of labels of Church members will be needed One set will be used for reminder cards Two sets are to be provided to the photographers on 11/2 at set up Need to set schedule & solicit volunteers to be greeters / hosts Lifetouch recommends 2 volunteers per shift, each shift 2 to 3 hours Frank will solicit volunteers from the PPC committees at the Sept PPC meeting Possible sources include Youth, Boy Scouts, Knights, Bethany, Young at Heart, … Cindy will coordinate/schedule the volunteers and prepare an instruction sheet Committee members to volunteer which days to be On Call for hosts Reminder cards to be mailed in late October Committee will prepare remaining cards during 10/30 Committee meeting Reminder calls to be made by greeters day prior to appointments
Layout	IHM Coordinator – Lianne Brandy provided materials to begin to layout front section to Lianne, estimated 18 pages will be needed Decided to go with soft bound copies because more free copies will be provided Decided not to include current committee photos with this edition 60^th Anniversary will be theme Photos and ideas are needed to Lianne, Committee will discuss at 10/2 meeting Committee members asked to bring ideas of what we want Need to collect photos for possible use – parish functions, HTH files, etc Church to provide a CD with Church Address Directory by 1/6/07
Action Items	Coordinate initial room set up on 11/2, noon (Frank, alternate committee resource - who?) Put up posters & display in Church Gathering Space & side entry, put posters in the School (Diane) Coordinate flyers to be inserted in Sep 24 bulletin (Diane) Confirm 1200 flyers are sufficient , get more from Brandy if needed Copy welcome letter on back of flyers after receipt of modified copy from Brandy Coordinate Spanish flyers in Sep 24 bulletin (Diane) Determine how many are needed and inform Brandy Bulletin notices for 9/24 & 10/1 advertising signups (Diane) Bulletin notices for 10/8 thru 10/22 reminding of manual and on line sign ups (Diane) Post advertisement & sign up link on website (Frank) Contact Brad Hammett to discuss most effective method to support full participation in the Spanish community (Diane) Post sign up link on IHM website, notify Diane it is active (Frank) Provide sign up guidelines, sheets on weekly basis, get materials from Brandy (Frank) Staff Mass sign up tables (Committee, Frank will email the schedule once known) Get 3 sets of address labels from Ann Marie (Diane) Solicit host volunteers at PPC meeting (Frank) Coordinate host schedule – shifts, names, instructions, reminder calls (Cindy) “On Call” schedule of Committee members (Frank to set dates, Cindy to set schedule & post contact info) Initial layout / ideas for discussion at 10/2 committee meeting (Lianne) Provide Church Directory on CD (Lianne)
Next Meeting	Next committee meeting is Monday, October 2^nd at 7pm in the Parlor. A special meeting will also be held Monday October 30^th at 7pm to prepare for Photo Directory shoot starting 11/2.

Communications Commission

Meeting Minutes

February 6, 2006

In attendance: Diane Jakubsen, Cindy Rintoul, Frank Smolko, Lynne Hutton, Lianne Finger, and Sandy Wall. No one was absent.

Sandy led the opening prayer, after which the Minutes of the December 2005 meeting were approved (there was no meeting in January).

Heart to Heart – Lent issue

Major features in this issue will include:

Town Hall Meeting on February 8, 2006
Parish Renewal (March 13 – 15)
Updates from various ministries and committees, as usual

Website

For the most part, Commission members have checked their assigned Web site pages and submitted corrections and updates as needed. Committee Chairs need to be continually reminded and encouraged to check their ministries’ pages and submit updates as needed. Cindy will contact Steve Coit regarding the Scouts Web page – it is in need of updating and he had done that in the past.

PPC Update – from January 23, 2006 meeting

Topics discussed included:

· Town Hall Meeting at IHM on February 8, at 7:30, following evening Mass and a free spaghetti supper. The purpose is to get parishioners involved in the planning of what will be built at the Johnson Street campus.

· IHM’s adopted parish – St. Paul’s in Pass Christian, MS. Beth Griffin is the chair for this sister parish assistance committee. Various IHM commissions will be asked to host fundraisers over the next two years to help St. Paul’s recover from Hurricane Katrina. More details to follow.

· Youth Ministry will have its 2^nd annual yard sale on March 25. A trailer has been donated for the storage of donated items (it is on IHM School grounds).

· The next PPC meeting is Monday, February 27. Frank will be unable to attend; Lynne volunteered to represent this Commission in his absence.

Photo Directory

Commission members are asked to make calls to local photographers to start collecting information about prices, packages, etc. The goal is to have a new directory published in 2007. There are some directories from other churches for us to preview, but they were unavailable at this meeting.

There being no further business, the meeting was closed with a prayer and adjourned. The next meeting will be Monday, March 6, 2006 at 7:00 pm in the Parlor.

Minutes respectfully submitted by Sandy Wall.

Meeting Minutes

December 5, 2005

All Commission members were present at this last meeting of the year: Frank Smolko, Cindy Rintoul, Lynne Hutton, Lianne Finger, Diane Jakubsen, and Sandy Wall. Thanks to Diane for providing goodies and thereby creating an impromptu Christmas party!

Lianne led the opening prayer, St. Francis de Sales’ “Direction of Intention.” Some members requested a copy of it, so it is reproduced here:

My God, I give you this day. I offer you, now, all of the good that I shall do, and I promise to accept, for love of you, all of the difficulty that I shall meet. Help me to conduct myself during this day in a manner pleasing to you. Amen.

Heart to Heart

PDF of H2H will be visible on the IHM Web site (currently, 2005 Lent and 2005 Summer issues are visible).
The upcoming December 05/January 06 will be a fairly thin issue and should be published by December 22 and delivered by Christmas. It will include information about the church’s “Town Hall” meeting on Wednesday, February 8, 2006.
Please note your calendars:
- The next issue’s deadline will be February 2, 2006, to be published on February 23.
- The subsequent issue’s deadline will be April 27, 2006, to be published on May 18.

Web Site

All Commission members will contact the other commissions and committees for whom they are responsible and remind the chairmen/women to check the Web site and advise Larry Kwan and/or Lynne Hutton of updates and/or corrections that need to be made for their particular ministries. Reminders to other chairmen/women should be made monthly. Assignments are as follows:

· Frank Smolko: Communications Commission

· Diane Jakubsen: Evangelization; Hispanic Ministry; Holistic Health

· Cindy Rintoul: Boy Scouts (even though they primarily use a “national” site); Community Outreach; Faith Formation

· Lynne Hutton: Youth Ministry

· Lianne Finger: Liturgy; Property and Facilities; Stewardship

· Sandy Wall: Family Life (including Bethany Society and Knights of Columbus); Finance Council, Our Catholic Faith

Parish Pastoral Council Update

Wally Haarsgaard will be ordained as a deacon on June 10, 2006. Fr. Jack will request that he be assigned to IHM, but cannot guarantee that Wally will receive that assignment
Baby Bottle Campaign – of 350 bottles given to IHM, 212 (about 60%) were returned with money
$5,000 was collected at the “Fifth Sunday” collection in October, 2005 for IHM’s adopted sister parish, St. Paul’s in Pass Christian, MS
There will be another Eucharistic Congress in 2006, on October 6 and 7 in Charlotte
The Eagle Scouts will be building a storage shed and additional tables at the IHM pavilion

Planning Committee

The Short Term plans are for a “Town Hall Meeting” on Wednesday, February 8, 2006. The Communications Commission is assigned with providing publicity for this meeting, which all parishioners are encouraged to attend to discuss their Long Term ideas. Representatives from every Commission and Committee at IHM have been asked to send representatives to interim meetings. Frank and Lianne will represent this Commission; other members are asked to support them as they gather information to present to the Long Term Planning Committee, which will meet on December 29, 2005 (subsequently cancelled) and January 26, 2006.

There being no further business, the meeting was adjourned. This Commission will not meet in January; the next meeting will be February 6, 2006 at 7:00 in the Parlor.

Minutes respectfully submitted by Sandy Wall.

Meeting Minutes

November 7, 2005

Attending: Cindy Rintoul, Lynne Hutton, Lianne Finger, Diane Jakubsen, and Frank Smolko

Not Attending: Sandy Wall

October Minutes

Accepted as written

Heart to Heart

The October issue was well received. Although High Point residents received their issue quickly, Kernersville delivery took its usual week and a half and Lynne still has not received her issue. Diane noted one formatting error with a picture caption on the front page.

The December issue’s submittal deadline is December 1^st and publication deadline is December 22^nd. The Dec 1 date will be “enforced” to avoid last minute compilation so close to Christmas. We hope to publish before the Dec 22 deadline depending on the printer schedule. Some ideas for the December issue included reports on Breakfast with Santa, the Torcha de Guadalupe celebration, and the Town Hall meeting for Project 2010. Possible ideas for the Lenten (Feb) issue included Lent, DSA, and Mystagogy.

Website

PPC members were reminded at the last Pastoral Council meeting to forward updated member and event information with the new liturgical year. We need to review who is responsible for which sections. Diane will follow up on the “Parish Scrapbook” idea mentioned in October.

PPC Update

Frank provided a general update from October’s meeting.

Parish Pictorial Directory

Timing: We are looking at photo shoots in the fall of 2006 so that directories would be available for the 60^th anniversary in 2007. Availability of adequate space for the photo shoot dates will need to be explored early in the schedule planning.

Vendors: We will explore our options as some general dissatisfaction with Olan Mills was noted. Each committee member is asked to review previous directories for ideas and Diane will bring in some directories collected in Charlotte in September. Diane will also check on information from the 2002 directory.

Vendor Expectations: We would expect a free directory and portrait per family. We will rely on the vendor to provide guidance for logistics based on our parish size. Multiple photographers would be helpful to reduce time required. Reasonably priced packages should be an option for those who would like to purchase additional pictures. No hard sell tactics. Child friendly photographers are to be a given.

Volunteers: We will need a lot of volunteers for the Sunday after-Mass signups and to help during the photo shoot. We would like a commitment from the PPC committees to support us with finding volunteers and with their time to assure we will have enough volunteers.

Meetings

The next meeting is Monday December 5^th at 7pm. We will not meet in January. Frank will check with Sandy on her schedule conflict to determine if we need to move the meeting date.

Minutes submitted by Frank Smolko.

Communications Commission

Meeting Minutes

October 3, 2005

This meeting was the first to be held on the first Monday of each month (instead of the third Monday), in the Parlor. In attendance at this meeting were Cindy Rintoul, Lynne Hutton, Lianne Finger, Diane Jakubsen, and Sandy Wall; Frank Smolko was absent.

No minutes were written for the meeting held on August 15, 2005. Present at that meeting were Cindy Rintoul, Lynne Hutton, and Diane Jakubsen; absent were Frank Smolko, Lianne Finger, and Sandy Wall. At that meeting, Father Jack visited and thanked the members for their commitment to this commission and to this ministry.

At the October 3 meeting, after an opening prayer, the following items were discussed:

Heart to Heart

Deadline for the next issue is this Friday, October 7, 2005.
It was noted that the phrase “Quarterly Newsletter” on the top of the publication needs to be changed, since it is now bi-monthly, not quarterly. However, even “bi-monthly” is not quite accurate, because the June/July issue will be eliminated. The phrase will be changed so as not to reflect a timeframe; perhaps to simply, “Parish Newsletter.”
It was suggested that future issues feature a book review/commentary. This had been done previously, but faded away when Stephen Martin left the Commission a couple years ago. By way of the Bulletin, parishioners will be encouraged to submit their comments and reflections regarding books they have read that deal with Christian/Catholic spirituality, growth, etc. (Diane will submit a notice to the Bulletin).

Website

Now that we are in a new “commission year” (September to September), all members of this Commission are reminded to view the various Web pages that had been assigned to them and check for accuracy. We will communicate with each other via e-mail to verify who is responsible for what. When changes for any Web page are submitted to Larry Kwan for updating, the other Commission members need not be “copied,” however, the president/chairperson of that particular committee should be informed of the changes that have been submitted. Also, committee presidents/chairs should be encouraged to check their own Web pages and submit changes to Larry as needed; or, they may talk to us and we’ll send the updates.
Sandy and Diane traded an assignment: Diane will be responsible for Holistic Health, and Sandy will be responsible for Bethany Society.
We discussed the possibility of having one more “button” or link on the IHM Web site that would feature photos and short commentaries on all the wonderful things that happen in this active parish. We would call it the “Parish Scrapbook.” Diane will ask her newspaper associates about privacy and photo issues. If this is feasible, and we agree to proceed, the photos might have to simply reflect events without including clear shots of anyone’s faces, especially those of minors. This will be discussed further at future meetings.

Photo Directory - we did not discuss this without Frank in attendance.

This meeting was closed with an “Our Father” and adjourned. Our next meeting will be on Monday, November 7, 2005, at 7:00 p.m. in the Parlor.

Communications Commission

Meeting Minutes

July 18, 2005

The Communications Commission did not meet in June of 2005. Present at the July meeting were Frank Smolko, Cindy Rintoul, Lynne Hutton, Diane Jakubsen, and Sandy Wall.

After the opening prayer, the Minutes from the May 16, 2005 meeting were approved.

Heart to Heart

The deadline for the next issue is Thursday, August 4, to go to press on August 25. Please note this is one week later than the original July 28 deadline/August 8 publish dates.
For reasons attributed to the postal service (or lack of), the June/July issue was not delivered to all parishioners in a timely manner. It was published on June 16 and in the bulk mail system by June 17, but some people did not receive it until the week of July 11. Diane reports that this happened about two years ago, at about the same time. Unfortunately, we have no recourse against the post office.
Father Jack has communicated that budgets need to be cut further, and asked if it would be possible for H2H to publish five times a year instead of six. Cutting one issue certainly is not a problem, and we agreed that the issue to cut is the June/July one. Since the post office seems to have the most trouble delivering that issue, and since a lot of people are often out of town during summer, that seems the logical choice. Also, to reduce costs, Diane will inquire about the feasibility of printing H2H on the church copy machine. One drawback is that the machine may only be able to process 17”x11” paper (the same size as the bulletin). The current format is the least expensive format possible which still resembles a newspaper.
We discussed having a “Letters to the Editor” section, but decided against it for two reasons, mainly: one, with all the parish events on which to report, there simply is not room. Two, we would have to be willing to accept letters of praise/agreement as well as letters of a negative/disagreeable nature, and we’re not willing to do that. Heart to Heart is designed to be uplifting and to accentuate the positive aspects of IHM!
Features in the next issue will include: World Youth Day in Germany; Stewardship Fair (September 10/11), including a testimonial from our own Diane; Eucharistic Congress; Golf tournament(s); K of C 5K Run for the Disabilities; the Farm Ministry’s harvest; Parish Picnic (Sept 11); new leadership in Bethany Society and Knights of Columbus.

PPC Update

Lynne Hutton represented this Commission at the May meeting and informed the Council that we have briefly discussed the organization of another pictorial directory in 2007.
The next PPC meeting is August 22.

Stewardship Fair

Assignments for “manning” tables will be discussed at our August meeting. Frank has already offered to do the 7:30 a.m. shift.

Future Meetings

This Commission will next meet on August 15 (3^rd Monday) at 7:15 in Meeting Room I.
This Commission will not meet in September.
Subsequent meetings will change to the first Monday of each month and will meet at 7:00 in the Parlor. Therefore, the meeting after August 15 will be October 3.
Frank has advised that he will be unable to attend the August and October meetings.

There being no further business, the meeting was closed with a prayer and adjourned.

Minutes respectfully submitted by Sandy Wall. 45

Communications Commission

Meeting Minutes

July 18, 2005

The Communications Commission did not meet in June of 2005. Present at the July meeting were Frank Smolko, Cindy Rintoul, Lynne Hutton, Diane Jakubsen, and Sandy Wall.

After the opening prayer, the Minutes from the May 16, 2005 meeting were approved.

Heart to Heart

The deadline for the next issue is Thursday, August 4, to go to press on August 25. Please note this is one week later than the original July 28 deadline/August 8 publish dates.
For reasons attributed to the postal service (or lack of), the June/July issue was not delivered to all parishioners in a timely manner. It was published on June 16 and in the bulk mail system by June 17, but some people did not receive it until the week of July 11. Diane reports that this happened about two years ago, at about the same time. Unfortunately, we have no recourse against the post office.
Father Jack has communicated that budgets need to be cut further, and asked if it would be possible for H2H to publish five times a year instead of six. Cutting one issue certainly is not a problem, and we agreed that the issue to cut is the June/July one. Since the post office seems to have the most trouble delivering that issue, and since a lot of people are often out of town during summer, that seems the logical choice. Also, to reduce costs, Diane will inquire about the feasibility of printing H2H on the church copy machine. One drawback is that the machine may only be able to process 17”x11” paper (the same size as the bulletin). The current format is the least expensive format possible which still resembles a newspaper.
We discussed having a “Letters to the Editor” section, but decided against it for two reasons, mainly: one, with all the parish events on which to report, there simply is not room. Two, we would have to be willing to accept letters of praise/agreement as well as letters of a negative/disagreeable nature, and we’re not willing to do that. Heart to Heart is designed to be uplifting and to accentuate the positive aspects of IHM!
Features in the next issue will include: World Youth Day in Germany; Stewardship Fair (September 10/11), including a testimonial from our own Diane; Eucharistic Congress; Golf tournament(s); K of C 5K Run for the Disabilities; the Farm Ministry’s harvest; Parish Picnic (Sept 11); new leadership in Bethany Society and Knights of Columbus.

PPC Update

Lynne Hutton represented this Commission at the May meeting and informed the Council that we have briefly discussed the organization of another pictorial directory in 2007.
The next PPC meeting is August 22.

Stewardship Fair

Assignments for “manning” tables will be discussed at our August meeting. Frank has already offered to do the 7:30 a.m. shift.

Future Meetings

This Commission will next meet on August 15 (3^rd Monday) at 7:15 in Meeting Room I.
This Commission will not meet in September.
Subsequent meetings will change to the first Monday of each month and will meet at 7:00 in the Parlor. Therefore, the meeting after August 15 will be October 3.
Frank has advised that he will be unable to attend the August and October meetings.

There being no further business, the meeting was closed with a prayer and adjourned.

Minutes respectfully submitted by Sandy Wall. 45

Present at this meeting were Diane Jakubsen, Lianne Finger, Frank Smolko, Cindy Rintoul, Lynne Hutton, Sandy Wall.

After Frank opened the meeting with a prayer, the Minutes of the April meeting were approved.

Heart to Heart

The next deadline is Thursday, May 26 for the June 16 issue.
This issue will include a piece (with photos) on the very well attended International Festival on May 15; the trip to the Holy Land scheduled for June 2006, Vacation Bible School, upcoming changes to some of the practices during the Liturgy.

Parish Pastoral Council Update/Recap

As noted above, there are some changes coming to various practices during the Liturgy. Details to be revealed shortly via Heart to Heart and during Mass.

Project 2010 – Fr. Jack plans to reinvigorate the Strategic Planning Committee.
Lynne Hutton agreed to be the substitute for Frank at the meeting coming up on Monday, May 23.

New Business

“Discover the Triad” – once again, IHM will have an advertisement in this year’s issue (produced by the News and Record).
Stewardship Fair will take place on September 10 and 11 this year. As in the past, members of this Commission will be asked to attend the table after all Masses. A schedule will be determined as the date draws nearer.
Summer meeting schedule: it was agreed that this Commission will not meet in June. Enjoy summer vacation!
Meeting day change – due to scheduling conflicts, one member has requested that our meeting day be changed from the third Monday to the first Monday of the month, beginning in October. Frank will check with Ann Marie to determine if a meeting room is available to us. If the change is approved, we will continue to meet on the third Mondays for July and August (7/18 and 8/15), then not meet in September, then resume meeting on the first Monday in October (10/3). If we find that a meeting is needed between August 15 and October 3, then one will be arranged.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, July 18 at 7:15 in Meeting Room I. Lianne offered to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Meeting Minutes

Monday, April 18, 2005

In attendance at this meeting were Diane Jakubsen, Cindy Rintoul, Lianne Finger, Lynne Hutton, and Sandy Wall.

Sandy opened the meeting with a prayer, after which the Minutes of the March meeting were approved.

Heart to Heart

v Diane provided the following deadline and publication schedule for the remainder of 2005. These dates (especially the deadlines) need to be shared with other Commissions and committees of the parish.

Deadline for Publish Date

May 26 June 16

July 28 August 18

September 29 October 20

December 1 December 22

o April Issue: will publish on April 18 or 19; should be in parishioners’ homes (unless they live in K’ville) by April 21. Diane commended Lianne on this issue, which was Lianne’s first “layout” job. We’ll notice some subtle, fresh changes in the look of H2H. Features will include Mary’s Garden; Vacation Bible School information, International Club’s Festival on May 15.

o June Issue: Among other things (of course) will include pictures of items featured in the April issue.

o PPC Update: the March meeting was cancelled. Next meeting is April 25, 2005. Any members of this Commission are welcome to attend, as usual.

o New Business: Sandy provided an updated “directory” of nearby Catholic churches, including e-mail addresses. Actually, this information was sent to all via e-mail, and a hard copy was available at the meeting. More information can be found at www.charlottediocese.org

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, May 16, 2005 at 7:15 pm in Meeting Room I. Frank will be asked to offer the opening prayer.

Minutes respectfully submitted by Sandy Wall. 43

Meeting Minutes

Monday, March 21, 2005

Present at this meeting were: Cindy Rintoul, Lianne Finger, Diane Jakubsen, Lynne Hutton, Sandy Wall, and Frank Smolko.

“Dear Father, Son and Holy Spirit,

We pray for your help and guidance; please hear it.

Knowledge, wisdom is what we ask.

Give us strength for our communication task.”

After Cindy opened the meeting thus, the Minutes from the February meeting were approved.

Heart to Heart

It was approved at the previous PPC meeting that H2H will publish bimonthly (every other month). Funding for this increase was approved.
Features for the April issue will include: RCIA and IHM’s newest members of the Catholic faith; International Fest on Pentecost (May 15, 2005); Year of the Eucharist and the first Eucharistic Congress for the Diocese of Charlotte (September 23/24, 2005); Marian Garden.
The June issue will include: Vacation Bible School, Diane’s list of H2H deadlines for the remainder of the year, new Farm Ministry (?)

Web site

Updates should be sent to Larry Kwan (hlkwan@lexcominc.net) and Lynne Hutton (huttonl@aol.com) for processing. Members, stay vigilant on reviewing your assigned sites!
If possible, we would like to see a “Last updated on (date)” on the main page of the Site.

Parish Pastoral Council Update

From the February meeting:

May 15 is the date for the parish’s first International Festival
A new ministry has been approved – a Farm Ministry, whereby a plot of land will be used to raise vegetables for our community’s needy. It is hoped that experts from A & T University will help get this underway. Parishioners will volunteer to do the farming tasks.
“Adopt a Family” is a possible new ministry
Year of the Eucharist Celebration in Charlotte on September 23/24; IHM (and other local churches) will be encouraged to send bus loads of parishioners to Charlotte
Pictorial Directory…our parish will be due for an updated directory by 2006 or ’07. The Communications Commission may be asked to organize the many volunteers needed to facilitate this effort.

There being no further business, the meeting was adjourned on this note:

“We leave this meeting so inspired to do your will, as You desired.

Keep us safe and dry and warm; keep us from all earthly harm.

In four weeks hence our group the same

Will meet again in Jesus’ name. Amen.”

The next meeting will be Monday, April 18, 2005 at 7:15 pm in Meeting Room I. Sandy will offer the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

Monday, February 21, 2005

In attendance at this meeting were Frank Smolko, Diane Jakubsen, Cindy Rintoul, Lianne Finger, Sandy Wall, and prospective new member Lynne Hutton.

Diane opened the meeting with a prayer. The minutes from the January meeting were reviewed; a motion was made and seconded to approve.

In accordance with his plans to visit each committee and commission, Father Jack spent a few minutes discussing this parish’s prospective growth as development and growth come to the Triad area. The parish currently has 1,251 registered families; Fr. Jack expects that by the year 2010, the parish will easily include 2,000 families. He also expects the building debt to be paid off within the three years allotted, even though pledges fell short of the goal. Only when the current debt is paid can additions be made to the Johnson Street campus. Rather than several new buildings (a school, a fellowship hall, etc.), Fr. Jack envisions adding one large building that can serve several purposes, sometimes simultaneously.

A few minutes were spent explaining to Lynne the purposes of this Commission and how they are accomplished. Lynne has a degree in programming and may be of help to Larry in keeping the Web site updated.

Web Site

Each member of this Commission was assigned a number of committees from whom to obtain current information, which should then be forwarded to Larry for updating the new Web site. Updates do not need to be “copied” to Frank Smolko, but if we encounter problems getting current information, please discuss this with Frank. We are encouraged to check our assigned Web pages every month or so for accuracy. Also, we can tell committee heads that new information can be sent directly to Larry.

Heart to Heart

Most recent February issue: all agree it was well produced.

Deadline for the April issue is Thursday, March 24, to publish on April 14.

Budget: cost is $1,350 per issue (down from $1,750); however, H2H will be produced six times a year instead of four, so the net cost may actually be a bit more than previously. Also taken into account, however, is that some of those six issues may be only four pages instead of eight, which will also bring the cost down. Diane will review the numbers in more detail and present the budget. If the budgeted amount is not approved, we will look into other options for raising money (perhaps fifth Sunday collection or “special needs” envelopes). Advertising in H2H is a last resort.

PPC Update

At the last PPC meeting, the new Web site was introduced by Larry Kwan. Feedback from other Commissions and committees was very positive. The next PPC meeting is Monday, February 28 at 7:00 pm; as usual, anyone from this Commission is welcome to attend.

There being no further business, the meeting was closed with a prayer and adjourned.

Our next meeting will be Monday, March 21, 2005 at 7:15 pm in Meeting Room I. Cindy will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

Monday, January 17, 2005

Present at this meeting were Lianne Finger, Cindy Rintoul, Diane Jakubsen, Frank Smolko, and Sandy Wall.

Lianne opened the meeting with a “Hail Mary,” after which the minutes of the November 2004 meeting were approved as submitted (there was no December meeting).

Heart to Heart

The current issue (Lenten issue) is on track to publish on Thursday, February 3 and will have been delivered to most parishioners’ homes by the following Saturday or Monday…except Frank noted that living in Kernersville, it takes three weeks to get their issue! It was suggested that Frank contact the Kernersville post office…

Items covered in this issue include:

v Conclusion of the Capital Campaign…about $900,000 pledged

v Parish Renewal…with guest Tom Kenzia

v Interfaith Hospitality Network update

v Faith Formation’s focus on ten-year-old stroke victim

v Golf tournament in March…is it going to happen?

v Youth Ministry’s yard sale and middle school retreat

Heart to Heart will begin its bi-monthly distribution. Lianne will prepare the layout every other month. Committees, commissions, and the pastor do not need to write full articles every other month! Even just “bullet” items on current happenings will be fine. If Diane needs more information, she’ll request it. The paper will be shorter (four pages), but more current.

PPC Update (from November)

Father Jack plans to solicit input from each committee for projected needs five years out for strategic planning.

Feasibility/advantages/disadvantages of posting parish financial details on Web site: as a group, we agreed that if the pastor thinks this is necessary, we could post the same report that is published once a year in H2H, but we don’t understand the need for this to be available in “cyberspace.” The information is readily available to any parishioner who wants to see it.

Web site

All were asked to review the new site before the meeting. Progress has been made in the past month in bringing the new site current. Members of this Commission will be assigned specific pages to proofread. We hope to introduce the new Web site to the Parish Council at the meeting on Monday, January 24, 2005. Although e-mail is a valuable tool and we try to use it efficiently, we would also like to see one person from the Web site committee who can attend Communication Commission meetings. Frank and/or Larry Kwan will follow up with one parishioner who, last December, expressed an interest in helping out but did not have access to a home computer at that time.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, February 21, 2005 in Meeting Room 1 at 7:15 pm. Diane will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

Monday, November 15, 2004

In attendance at this meeting were Frank Smolko, Diane Jakubsen, Cindy Rintoul and Sandy Wall.

Absent were Barbara Dobbins (soccer commitment) and Lianne Finger (migraine headache).

After Sandy opened the meeting with a prayer, the Minutes of the October meeting were approved as written.

Heart to Heart - Diane

§ The current issue (Advent) will print tomorrow, Tuesday, November 16; should be in most parishioners’ homes by Saturday or early next week.

§ The deadline for the next issue is Friday, January 14, 2005 and is expected to go to print on February 2, 2005.

§ Having just completed an issue, Diane and all are taking the usual “break” from H2H for now.

PPC Update - Frank

§ To date, about $600,000 has been pledged for the Capital Campaign to retire the debt. Pledges are attributed to about 21% of parishioners.

§ A house for Fr. Jack and Fr. Tony has been purchased in a neighborhood near the new church.

§ Plans are underway for a parish golf outing (fundraiser) in March 2005. This Commission will be happy to help with publicity.

§ The “Strategy Committee” will soon be soliciting ideas from each committee regarding relocation of the campus to the new church site.

§ Parish renewal will be in March.

Web Site

§ At this time, Nina Risi does not feel up to the task of being our Web Master, therefore, this Commission will be placing an ad in the Bulletin (similar to that which IHM School placed). For now, no new information is being inserted on the new Web site.

New Business

§ Melanie Sampson will be turning her attention to graduate school and Youth Ministry, therefore, she has resigned from this Commission.

PLEASE NOTE: This Commission will not formally meet in December (Merry Christmas and Happy New Year!). The next meeting will be Monday, January 17, 2005 (at 7:15 in Meeting Room 1) which we realize is after the next H2H deadline. We will communicate via e-mail as needed.

There being no other business, the meeting was closed with a prayer and adjourned.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

October 18, 2004

Present at this meeting were: Frank Smolko, Diane Jakubsen, Lianne Finger, and Sandy Wall. Frank opened the meeting with a prayer.

The minutes from the September meeting were approved.

Diane has provided a listing of current Commission members, their phone numbers and e-mail addresses.

Heart to Heart

Deadline for the November (Advent) issue has been changed to Friday, October 29 (moved up from November 2).
Diane reports that items are coming in and she expects it to be a full issue, including:

· Some changes we can expect to see during Mass, beginning with Advent (details from Father Tony)

· Article about the Parish Picnic

· Various articles from different commissions and committees

Other H2H business: Diane was referred to a person who has previous newsletter experience, and may be interested in serving on this Commission. Diane will welcome her and offer an invitation…

PPC Update

Installation of the 2004-05 Parish Council will be at the 9:30 Mass on Sunday,
October 24. Diane will be unable to attend, so Frank will bring his digital camera.
Stewardship Bulletin Board – there is an enclosed board in the narthex for various commissions to use to broadcast their events, needs, etc. The expectation is that each month, a different commission will be highlighted.
A special event may be planned for January 23, 2005, which marks the first anniversary of the Spanish Mass at IHM.

Web site

The Bulletin of 10/17/04 includes a “want ad” for a person to update the IHM School Web site. When/if a response is made to that appeal, this Commission may be able to draw on that talent to help with the “new” IHM Web site. Current updates and information should be directed to Larry Kwan.

Parishioner e-mail list: is it feasible? Diane reported that Ann Marie will bring it up at a future staff meeting to get their response. The current software is not capable of maintaining this much information.

New Business

Frank Weithofer (Parish Council Chair) will be added to the distribution list for the Minutes of this Commission.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, November 15, 2004 at 7:15 in Meeting Room 1.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

September 20, 2004

In attendance: Cindy Rintoul, Frank Smolko, Lianne Finger, Diane Jakubsen, and Sandy Wall.

Frank led the opening prayer, with a special intention for the family of Joe Risi.

Minutes from the August meeting were approved, with this correction: Cindy did not apply for a permit for a banner for the Stewardship Fair, because the Stewardship Commission apparently decided not to have a banner.

Heart to Heart

Review of September issue: all agreed it was a well produced issue. However, the printer used a smaller-than-standard size paper. Also, the margins appeared to be too wide, thereby leaving the actual printed portion even smaller. Diane will follow up with the printer to ensure (we hope) that this will not happen again.

Next issue: Deadline for the Advent issue is November 2, to be in most parishioners’ homes by Nov. 26 or 27. Features will include:

· Usual updates from various Commissions and Committees

· Advent-related article(s);

· Our Lady of Guadalupe torch fiesta and Mass on Nov. 30 with prayer service on Dec 1

· New representatives of Parish Council for 2004-05 term.

Stewardship Fair

As of yet, no new members were recruited to this Commission.

PPC – Update from August Meeting

Frank Weithofer is now the Council’s Chair. The search is on for a vice-chair.

Website

We lost our key player in the construction of the new website with the death of Joe Risi. Until a replacement is recruited, the website is “on hold.”

New Business

The concept of a Parishioner E-mail list was discussed. Diane will research the legality and feasibility of such a resource. It would be used for church-related correspondence ONLY.

Diane will update this Commission’s member roster.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, October 18 at 7:15 in Meeting Room 1. Lianne will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

August 9, 2004

Present at this meeting were Lianne Finger, Diane Jakubsen, Cindy Rintoul and Sandy Wall.

The Minutes from the July meeting were approved as written.

Heart to Heart

The upcoming Capital Campaign will dominate the September issue. All other stories and features are well in place.
Beginning in February, 2005, H2H will be issued bi-monthly.

Banners

The Stewardship Committee wants a banner for the Fair on September 18/19. Cindy Rintoul is proceeding to apply for a permit, in accordance w/ city regulations.

Stewardship Fair

At least one representative from this Commission will be at our table as follows. Sandy will back up anyone who needs it:

Saturday, September 18 – evening Mass: Cindy Rintoul

Sunday, September 19 – 7:30 Mass: Frank Smolko

9:30 Mass: Diane Jakubsen

11:30 Mass: Lianne Finger

2:00 Mass: Barb Dobbins

New Business

It’s been proposed that we change our meeting time from the second to the third Monday of each month. Confirmation of this will follow.

There being no further business, the meeting was closed with a prayer and adjourned.

Unless otherwise scheduled, the next meeting will be Monday, September 13 at 7:00.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

May 10, 2004

Present at this meeting were Frank Smolko, Diane Jakubsen, Cindy Rintoul, Melanie Sampson, Joe Risi, Barbara Dobbins, Sandy Wall. New member Lianne Finger was welcomed.

Melanie opened the meeting with a prayer. The Minutes of the April meeting were approved.

Heart to Heart – Deadline Thursday, May 13

Lianne is working on her first article, concerning recent catechumens and how the RCIA program continues to work with them as they “move forward” in their faith journeys.

At the April meeting, it was discussed that H2H become a bi-monthly publication. Diane’s comment is that, while this may come to pass within the year, it won’t happen over the summer months.

It was discussed what, if anything, in Heart to Heart should be translated into Spanish. Ideas included: important dates/upcoming events and the “Few Words” from Father Jack. Joe suggested dedicating one page to include a synopsis of all the other articles in the paper. It was also suggested that we simply print a “call for needed items” in Spanish, asking what our Spanish-speaking parishioners would especially like/need to see printed in Spanish. In addition to this, Barbara will follow up with Jorge Ballesteros regarding his printing of a bulletin in Spanish (see Minutes of December, 2003).

Website

Joe brought his laptop which allowed us to view the new site. The home page appears to be nearly finished, with images from the church visible and a scrolling area which currently includes the Mass schedule (already needs updating). Joe asked for input as to what text should appear on the home page; others suggested a few welcoming words from the pastor. Diane will check with Fr. Jack to see if he’s agreeable to that.

Also, in the margin near the scrolling text, it was suggested that a brief note of upcoming events (to be updated monthly) and important phone numbers be listed. Other information (i.e., mission statement, facts about the Oblates of St. Francis de Sales, directions for getting to the church) would appear under the “About Us” link.

We also viewed the Communication Commission page to get an idea of the format that all commissions will use (includes mission statement, meeting times, board members, committee members, upcoming events). Frank will present this template at the next PPC meeting.

Banners

Cindy contacted Donna Flowers with High Point Code Enforcement. In short, a banner may be displayed two times in any calendar year, for a maximum of 30 days per banner. A permit must be obtained each time a banner is displayed; $40 per permit. Vacation Bible School is exempt from these rules. Cindy has a copy of all the legal wording and diagrams, and she will provide a copy to the church office for the staff’s information and records. Frank will share this information with the PPC. With only two banners per year allowed, careful consideration must be made in deciding what “cause” will warrant the use of a banner.

PPC Update

Upcoming events:

September 11-12: Parish Picnic and Golf outing (fundraiser for church)

September/October: capital campaign underway (to retire the debt)

New Business

Advertisement for “Discover the Triad” publication is due June 11. Debby Davis (who has helped w/ the publication of H2H) will complete the design of the ad.

Summer Meeting Schedule

This Commission will not meet in June. The next meeting will be Monday, July 12 at 7:00 pm in Meeting Room II. Cindy will be asked to offer the opening prayer.

There being no further business, the meeting was closed with a prayer and dismissed.

Minutes respectfully submitted by Sandy Wall. 34

Communications Commission

Meeting Minutes

April 13, 2004

In attendance at this meeting were Frank Smolko, Diane Jakubsen, Cindy Rintoul, and Sandy Wall. Frank opened the meeting with a prayer.

Minutes for the March meeting were reviewed and approved.

Heart to Heart – Deadline is May 13

Upcoming issue - in addition to items listed in the March Minutes, the following will be covered:

Spanish Mass – a general update since it began in January
RCIA – in addition to an article about our newest parishioners, Diane will do a piece about how the RCIA program has changed, grown
Diane did get permission from Fr. Jack to ask parishioners’ views on “The Passion of the Christ”; notice in Bulletin requests responses. Article will follow, if responses are forthcoming
Youth Ministry – 11 members going to week-long “Heart Work” camp in Charlotte
Spring Fling on May 23 – may get a picture or two and short story (timing is tight)
Volunteer Spotlight – Sandy will do a piece on the Funeral Committee (at the suggestion of Terry Milligan, who is active with the Alter Society)
PPC Strategy Session (*see below, under PPC Update)

Website

With Joe absent from the meeting, the website really was not discussed at length. The new and in-the-process-of-being-improved site can be viewed at www.ihmchurch.com/new. This is not yet public knowledge.

PPC Update

IHM Staff, the Finance Council, and the Parish Pastoral Council held a Strategy Meeting in late March. Feedback for this Commission included:

Heart to Heart – possibility of increasing frequency to bimonthly (this may be possible as publication software is used more effectively, and perhaps purchased)
Website – continue to develop into a more effective communication tool
* Include an article about this Strategy Meeting in upcoming H2H issue
Banners – the City of High Point has regulations regarding banners that may be displayed on the property. This Commission has been asked to be controllers of the banners (see New Business, below)

New Business

Banner Control – Cindy, because she is experienced in working with the City/County government, graciously volunteered to obtain whatever information is needed regarding permits, time limits, etc, for any signage the church may wish to post on its property (for example, the “Mi Casa es Su Casa” that was posted when the Spanish Mass was initiated).

There being no further business, the meeting was closed and ended with a prayer.

The next meeting will be on Monday, May 10, 2004 at 7:00 p.m. in Meeting Room 2. Opening prayer will be lead by: Melanie

Minutes respectfully submitted by Sandy Wall.

Post script: we have been made aware of a writer/designer who may wish to join this Commission. We hope to welcome Lianne Finger at our next meeting.

Communications Commission

Meeting Minutes

March 1, 2004

(Note: this meeting took place one week earlier than usual, due to Parish Renewal on the second Monday of the month, March 8.)

Present at this meeting were: Frank Smolko, Diane Jakubsen, Cindy Rintoul, Melanie Sampson (new member), Joe Risi and Sandy Wall.

We welcomed Melanie to our meeting. Sandy led the opening prayer, after which the Minutes from the February meeting were approved, with this correction: the Welcome Dinner on February 21 was not a “pot luck” and members were not asked to bring a dish.

“Odd Couple” – this production has been cancelled.

Heart to Heart

The Lent 2004 issue was reviewed; we agreed it was well produced. One error was noted: regarding the Mardi Gras dinner, the times and “alphabet designation” (for what dish to bring) conflicted with what was in the Bulletin. Next year, to alleviate this problem, the Editor will verify the information provided to the Bulletin Editor before printing H2H.

Next issue: The deadline for the next issue is Thursday, May 13, to publish on June 3.

The next issue will focus heavily on RCIA recruits with pictures and profiles.
Diane may do a “relections” piece on the movie, “The Passion of the Christ.” With Fr. Jack’s permission, she will use the Bulletin to solicit parishioners’ thoughts and reflections on the movie.
Melanie will investigate various retreats that may be available in this area.
Vacation Bible School information
Terry may be asked to write a piece about the 30 Hour Famine
Deacon Fred may do a piece about the possibility of RCIA being offered year ’round.

PPC

Briefs from the February meeting:

· Members of the Parish Council liked three of the fundraising ideas that had been submitted, and will ask various Commissions/Committees to review and consider sponsoring an event as follows:

Bethany Society – Yard Sale/Disc Golf

Knights of Columbus - Golf Tournament

Youth – Flamingo Flocking (pay a fee to have someone’s yard flocked; the flockee pays a fee to have it de-flocked)

· The Spanish Mass has been well attended.

· A capital campaign will be introduced, to retire the $1 million debt

· IHM is considering having a “signer” at one Mass

· Frank has (or will) let other Commission heads know that the Communications Commission is available to help write, design, or photocopy “fall out” notices for the Bulletin. The other Commissions would still be responsible for “stuffing” the Bulletin.

Parish Renewal

Barbara Dobbins was not at this meeting, but she had confirmed via e-mail that IHM’s Renewal information was communicated to other local churches (with hopes that they will publish in their bulletins).

Website

Joe used his laptop computer to show the Commission various templates that might work for re-vamping the IHM site. The Commission agreed on Allwebco’s Execmed format, because we like the color (hospital-scrubs blue, which we see as the color-of-Mary blue), the “drop-down” features, the scrolling message opportunity.

Sandy reported that she had reviewed all of the current links under “PPC” on the current website, and nearly everything is out of date or in need of some improvement.

Frank will e-mail Commission and Committee chairpersons to inform them that we are working on a “new” website, that information will need to be updated, and that we on this Commission will be contacting them further. It was discussed that each Commission and Committee page will need to include a mission (or purpose) statement, current officers, and if possible, a schedule of the current year’s events. We will strive to have a consistent, user-friendly format.

There being no further business, the meeting was closed with a prayer and dismissed.

The next meeting will be on Tuesday, April 13 at 7:00 pm in Meeting Room 2. Opening prayer: Melanie.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

February 9, 2004

In attendance at this meeting were Diane Jakubsen, Cindy Rintoul, Barbara Dobbins, Joe Risi, and Sandy Wall. Barbara opened the meeting with a prayer.

The Minutes from the January 2004 were approved as submitted.

Heart to Heart

Those present at the meeting looked at the new banner for H2H. Because it is consistent with other church stationery, it fits with the church’s “corporate identity.” Diane informed us that upcoming issues will again be printed on “regular” (and less expensive) newsprint, instead of the heavier, whiter paper that has been in use recently. Savings will equal about $300. By using regular paper and with Diane using QUARK to do the layout, it is expected that H2H will cost about $2,000 less per year than previously.

Assignments for the May issue will include pieces on RCIA and confirmation candidates. Further information about assignments will be discussed at the March meeting.

Odd Couple

The program has been rescheduled for March 18 – 21. Ticket prices are still $10 (adults) and $8 (children) and include dinner provided by Christ United Methodist Church. Wally Haarsgaard will replace Terry Aiken. Ads for the playbill are still for sale: $25 – quarter page/business card; $50 - half page; $100 – full page. This information is in the February 15 bulletin.

Website

Joe Risi, Tim Lippard and Larry Kwan recently met and have agreed that it is necessary to redo the entire layout of the website, to make it more efficient and user friendly. Cost will be between $65 and $150. Joe will select a template he thinks will work best; will present to Commission for review.

“Uncontrolled content” on the school website has been eliminated (contact person: Roland Kennedy, teacher and ‘tech person’ at IHM School).

Sandy has not received a response regarding updated information for the Music Ministry webpage; will try another tactic. Sandy will also start compiling a list of committees to visit, to update their website information.

PPC

The January meeting was cancelled due to the ice storm.

Two ideas for parish fundraising were expressed: Diane suggested a fall “yard sale.” Other churches do this and generate thousands of dollars in one day/weekend. Probably the most difficult aspect is where to store all the “goods” until the sale, especially large items (furniture). Storage units can be rented for minimal cost. Joe suggested that during the yard sale, we sponsor a disk golf tournament on the church grounds (open field). An entry fee would be charged, a few referees would be present, but most of the game is run on the honor system.

REMINDER: Don’t forget “New Member” social on Saturday, February 21, after the 5:30 Mass. At least one member from this Commission needs to attend and bring a dish; contact Frank at 993-7282 to confirm your attendance.

Parish Renewal Publicity

Information about this year’s Renewal will be on the front page of H2H, and in upcoming Bulletins. Also, Diane will provide information to religion editors and the High Point Enterprise and The News and Record. Barbara will provide the information to other Catholic churches, for the “Community News” section of their bulletins.

Other Business: Diane had informed us via e-mail that Carol Perry has chosen not to serve on this Commission.

There being no further business, the meeting was closed with a “Hail Mary” and adjourned.

The next meeting will be on Monday, March 1 (a week earlier than usual, due to Parish Renewal) at 7:00 pm in Meeting Room 2. Sandy will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Please note these corrections to the Minutes of the February 9, 2004 Communications Commission meeting:

1) Members who are attending the Welcome Dinner for new parishioners do NOT need to bring a covered dish; it's not a "pot-luck" dinner.

2) Dinner at the "Odd Couple" is not being provided by Christ United Methodist Church. The food is being provided/catered by IHM parishioner Ted Cleary; Youth of both Christ

UMC and IHM will be serving.

Respectfully submitted by Sandy Wall 2/20/04

Communications Committee

Meeting Minutes

January 12, 2004

This meeting was attended by: Frank Smolko, Cindy Rintoul, Carol Perry, Diane Jakubsen, and Sandy Wall. Unfortunately, Carol had to leave early.

Diane opened the meeting with a prayer, asking for God’s guidance in this new year.

The Minutes from the December 2003 meeting were approved as submitted.

Heart to Heart

Diane reported that by using a computer program to do the layout of the previous issue (instead of having an outside printer do the layout), savings were $345! Diane will be contacting two different printers to see who will offer the best price for printing the next issue, for which Diane will also do the layout.

Deadline for the Lent issue is Friday, January 30, it will go to press on February 19 and should be in parishioners’ mailboxes by Ash Wednesday (February 25).

A new banner (the “heading” on the top, front page) will be adopted. Instead of a photo of the church, it will be more like a drawing, neat and clean. It’s already in use on other church stationery.

Diane has solicited information from all parish commissions. Frank will remind leaders to submit information for publication at the next PPC meeting.

“Odd Couple” Production

Postponed until March – pending Fr. Jack’s “go ahead.” March will be here before we know it; as in the past, this Commission will be responsible for publicity.

Website

Joe Risi was not able to attend this meeting, but had communicated the following via e-mail: “I think the next step for the Web site would be for Larry, Tim and I to get together and see how we can get to where we want to be taking into account all the updates that other people make regularly. I will let you know when the meeting is scheduled.”

Sandy will request correct information regarding the Music Ministry page, and submit the corrections to Larry when received. Also, the “new” Mass times need to include the Spanish Mass.

We’ll also ask the school administration about some “uncontrolled content” on the school’s “Breaking News” link.

New Business

Because Parish Renewal will be on March 8,9, and 10, the March meeting has been rescheduled for Monday, March 1 (instead of March 8), at 7:00 in Meeting Room 2.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, February 9, 2004 at 7:00 in Meeting Room 2. Barbara will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communication Commission

Meeting Minutes

December 1, 2003

Present at this meeting were Frank Smolko, Cindy Rintoul, Barbara Dobbins, Joe Risi, and Sandy Wall. After Cindy opened the meeting with a prayer, the minutes from the November meeting were approved as submitted.

Heart to Heart

Diane Jakubsen, Editor-in-Chief, was not present to comment on the recent Advent issue, but all at the meeting agreed that it was a well-produced issue. Articles, assignments and deadlines for the Lenten issue will be discussed at upcoming meetings.

It was discussed what, if anything, should appear in Spanish in subsequent issues. Barbara plans to research what the Spanish-speaking community would like to see in H2H as well as in the Bulletin.

(* Post Script: Barbara’s follow-up reply, dated 12/4/03: There is a liaison for the Hispanic community already in place. His name is Mario Lopez. I believe Fr. Tony has a list of several folks in various positions already. Also, Jorge Ballesteros will be doing a separate bulletin in Spanish. His family is coming from St. Mary's and he did the bulletins there. His wife Carla is doing the scheduling for the mass).

Odd Couple Production

The program has been postponed until next March. This news came in time for a notice to be placed in the Advent issue of H2H. Tickets prices were refunded; advertisers were contacted by Diane.

Website

We continued our discussion of what we need in selecting an overall format for the IHM website: professional-but-warm, easy to read, easy to access links, easy to update. Joe showed us a printout of a “FrontPage” template, and said that there are dozens from which to choose. He will continue to shop and we will trust his opinion. All commission members are welcome to enter “religious front page template” in a search engine to take a look at what’s available.

We also looked at the current Bethany Society site and agreed it fits all the requirements we’d like to see for all the commissions and committees: a mission statement, current board members and committee heads (with phone numbers), upcoming special events, calendar of scheduled meetings, and a “return to main page” link.

Ann Marie has successfully acquired secure access in Meeting Room 2, so we can access the website while in meetings.

Scott Zito (Family Life Commission Chair) gave us a CD with “hundreds” of pictures on it from a couple of events. We’re asked to review it, choose a few from each event, and incorporate them into a web page. Barbara currently has the CD and it will be passed on to Sandy.

New Business

In regard to sending press releases and notices to other area churches: Cindy has the idea of creating (or tapping in to what Ann Marie may already have) a database that includes current and accurate contacts to whom information should be sent. (This came about as she was preparing to publicize “The Odd Couple.”) We’ll start with Ann Marie.

PPC Update ?from Frannk

Re: Spanish Mass and other services: Fr. Jack advises not to expect too much too soon. It will take awhile to determine what the Spanish-speaking community needs, and what IHM can reasonably provide, bearing in mind that many may not register w/ the parish. First priority is to provide for sacramental needs. We are reminded that we are still one worship community.

Re: Welcome Dinner on February 21: there have been about 100 new members join the church, about 50 ? 60% are expected to attend the dinner..

Re: December 8 is a night of global prayer for life. Special prayer times will be on Dec 8 and 9 at the New Church and Chapel.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, January 12, 2004 in Meeting Room 2. Diane will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

November 3, 2003

In attendance at this meeting were Frank Smolko, Diane Jakubsen, Joe Risi, and Sandy Wall. After Sandy led the opening prayer, the minutes of the October meeting were reviewed and approved as submitted.

Heart to Heart Advent Issue

Diane reported that we have a good, solid issue coming up. On a technical note, Debby Davis (who is a graphic designer and has helped with the programs of â€œOliver!â€ and â€œThe Odd Coupleâ€) is doing the layout of this issue. Diane is learning â€œQWARK,â€ the program that is used to produce a newspaper. By eliminating the â€œmiddle manâ€ (an outside printer) and producing H2H â€œin house,â€ Diane expects savings to be about $350 per issue. With this savings, and with money already budgeted to this Commission, Diane hopes to purchase a non-profit version of the software.

It was mentioned that perhaps, in the distant future, H2H can be put on the website, thereby eliminating the need for hard copies and the costs involved with mailing them. This would require further consideration, however, and is a long way off.

â€œThe Odd Coupleâ€

Sandy will work on getting a â€œfall outâ€ flyer put in this weekâ€™s bulletin. Publicity continues to other High Point and Greensboro churches (Catholic and other denominations as well). Diane is completing the program; copies will be made during the week before the show. About $600 has been raised from advertisers.

Website

Ann Marie continues to work with Northstate Communications to obtain secure access to the web in Meeting Room 2.

Sandy will try to create a format that all commissions and committees will use, so that information will be uniform, concise, and easy to update. Weâ€™ll start with the Family Life Commission, because chairman Scott Zito has asked our commission to help him put that commissionâ€™s information together.

Mickey Boylan will be our contact person for updating the Youth webpage.

New Members

Frank has asked that we include Barbara Dobbins on the list of recipients for these minutes. She will try to attend the next meeting. Terry Aiken will work on recruiting a representative from among the youth to attend our meetings.

PPC Update

Frank reports that the â€œ5^th Sundayâ€ collection will be for a different cause every time there is such a collection. This monthâ€™s will be for a sound system enhancement to assist the hearing impaired. Also, the first Spanish Mass will be on January 4, 2004, after which Fr. Jack will be leaving the country for a couple weeks; we are free to draw our own conclusions from that!

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, December 1, 2003; room to be announced (parlor?). Cindy will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

October 13, 2003

Present at this meeting were Frank Smolko, Diane Jakubsen, Sandy Wall, and Joe Risi representing the Website Committee (a division of this Commission). Frank led the opening prayer, and the minutes from the September meeting were approved as submitted.

Stewardship Fair Follow Up

This Commission did recruit three potential new members: Nancy Mays, Barbara Dobbins, and Carol Perry. All were invited to this meeting; however, none was able to attend. Carol has already been given a writing assignment!

Frank will contact Terry Aiken in an effort to recruit at least one representative from the Youth Group.

Heart to Heart – Deadline is Tuesday, November 4

Diane reports that the upcoming Advent issue is coming along “swimmingly.” Among other articles, Carol (see above) will be preparing an article on the Knights of Columbus’ happenings. Stephen Martin will do a piece on the mass as it was 100 years ago, in recognition of the first mass celebrated in High Point 100 years ago. Andrea Moran will submit an article about the Interfaith Network: its past and future and IHM’s role in it.

Dinner Theater: “The Odd Couple” : Thursday – Sunday, November 20 – 23

The revised date was noted (the production will not occur on Nov 13 -16!) The Thursday, Friday and Saturday evening shows will start at 7:30, with dinner served at 6:00. The Sunday matinee will be at 2:30, with luncheon served at 1:00. Cost is $10 for adults; $8 for children; both prices include meals. All meals arrangements are being handled by Christ United Methodist Church, where the production will take place. IHM (this Commission) is handling publicity:

Diane is preparing a press release

Cindy will distribute the release to area media, as she did for“Oliver”

Diane, with help from Debby Davis, is preparing the program. As with the “Oliver” program, when it comes time to copy, we plan to use IHM’s mega-copier. Help will be needed from Commission members to tend to the copier…expect calls.

Diane will submit a note in the Bulletin for advertisers…deadline is October 31. Costs range from $25 to $150. Diane has recruited her husband, Brad, to solicit ads from all previous advertisers.

Commission members are not being specifically asked to solicit ads, but are certainly welcome to do so.

Website Update

Much time was devoted to the subject of the website, but we still have more questions than answers, in part because some Commission members are not well versed in the whole arena of this technology! We did learn that inconsistencies to updates occur because different people process the updates using different methods. We need to determine who the server is (Northstate Communications?) and, for use in helping other commissions update their sites, if we can access the internet at the church. Joe explained that it is a fairly simple and relatively inexpensive way to tap in to the network, but it does present a slight security risk. Sandy will follow up with Larry Kwan and Ann Marie Bullock to determine if we can access the internet using the ports in Meeting Room 2, and will also try to format a uniform model that all commissions can use.

PPC Update

Frank advised that RCIA sponsors are still needed. On October 26, at the 11:30 mass, the sacrament of the Anointing of the Sick will be celebrated. On February 21, 2004, the Stewardship Committee will host a New Member Welcome Dinner, pot luck style. One representative from each commission will be asked to attend and bring a dish – not to recruit, but simply welcome our church’s newest members and be available to answer questions.

With no further business, the meeting was closed with a prayer and adjourned. The next meeting will be Monday, November 3 at 7:00 p.m. in Meeting Room II. Cindy will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communication Commission

Meeting Minutes

September 8, 2003

In attendance at this meeting were Chairman Frank Smolko, Diane Jakubsen, Cindy Rintoul and Sandy Wall. After Sandy led the opening prayer, the minutes from the August meeting were approved as submitted.

Heart to Heart

The August issue was reviewed and found to be accurate and well produced.

Advent Issue: Deadline for the upcoming issue will be November 4, to publish on November 25, to ensure that it will be in parishioner’s homes by the first Sunday of Advent (November 30). Some features for the Advent issue include:

· Fr. Tony’s first of three or four articles about the liturgical seasons

· Follow up on the November production of “The Odd Couple”

· Promotion of the spring 2004 production of “Fiddler on the Roof”

· 100 years of the Catholic mass being celebrated in High Point, NC

· Website update: the new “Catholic Self-Studies” site by Rich Pohlman, SFO

· “Have You Ever Wondered?” – what is the significance of all those votive candles, anyway?

Stewardship Fair - September 13/14, 2003

Coverage assignments: Saturday - Diane; Sunday 7:30 - Frank; 9:30 – Sandy; 11:30 – Cindy. Yellow “interest cards” will be available for people to complete. Frank will contact any new prospects within two weeks of the Fair.

“The Odd Couple”

Tentatively scheduled for November 14/15/16 (all or some of those dates) at Christ United Methodist Church near High Point University. Diane will contact Fr. Jack to determine details and exactly what this Commission needs to do for this production.

Website update

As requested at the August meeting, all Commission members did indeed review the website and determined that nearly every page and link is in need of revision of some sort. Some changes will be requested immediately; others will need more input before changes can be implemented. The agreed upon plan of action is this:

invite Larry Kwan, Joe Risi, and Tim Lippard to attend at least a portion of the October meeting to address technical questions and concerns
at PPC meetings, Frank will inform committee and commission chairs that we are looking to update/revise
members from this Commission will attend other commissions’/committees’ meetings and take a few minutes to discuss their website pages/links and offer suggestions for improvements, updates, etc.
plan to remind commission/committee chairs on a regular basis (quarterly?) to review their web pages and submit necessary updates

As previously stated, the website is an ever-changing, growing entity. Revisions will be an ongoing responsibility if it is to remain a useful tool for our parish.

Meeting date changes…again - tentative changes (pending approval of Building Use Coordinator) include:

The November meeting will be on Monday, November 3 instead of November 10.

The December meeting will be on Monday, December 1 instead of December 8 or 9.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, October 13, 2003 at 7:00 in Meeting Room I. Cindy will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall. 26

Communications Commission

Meeting Minutes

August 11, 2003

Present at this meeting were Frank Smoloko, Diane Jakubsen, Cindy Rintoul and Sandy Wall. Father Jack Kelly was present for a portion of the meeting.

After Diane led the opening prayer, the Minutes from the July meeting were approved.

New Business

Fr. Jack spoke a few words of encouragement to the Commission members and discussed that one of our upcoming challenges will be to communicate to the Spanish-speaking members of our community at large and members of our own parish. Father is currently learning enough Spanish to at least celebrate the mass in that language, and plans to begin doing so in January 2004. He will also rely on the youth of our parish to be a “gateway” to the Spanish speaking community.

Fr. Jack is also hoping to produce a couple more theatrical performances in the coming months: with YM Terry Aiken, Neil Simon’s “The Odd Couple” (indeed!) in November, and an-as-yet-to-be-determined show in the spring (March?) of 2004. As with “Oliver!,” this Commission will assist with ticket sales and publicity. Fr. Jack will provide details as soon as possible.

Heart to Heart

Diane reported that the upcoming summer issue, scheduled to publish August 29, is looking good. A few items that were mentioned in the previous month’s Minutes will not appear: M.O.M.S. group (lack of information; the group has not been formed yet); “Have You Ever Wondered?” (lack of inspiration); and Sr. Johanna’s piece about R.C.I.A., per Fr. Jack’s direction.

This issue may also include a short article directed primarily to our Spanish-speaking parishioners, in an attempt to determine what needs are connected to the Spanish mass.

Website

It was again discussed how out-of-date some of the web links are. We questioned exactly whose responsibility it is to make sure information is correct and timely, and more or less concluded that since the Website is a “function” of the Communications Commission, it is indeed our responsibility to ensure its accuracy. Given that, at the next PPC meeting, Frank will again encourage commission/committee chairpersons need to submit updated information about their links. At the same time, each of us on the Communications Commission is asked to take some time to look at various links. Those that appear to be outdated will be printed and the chairperson will be asked to make adjustments and corrections in writing. These can then be directed to Larry Kwan for processing. This is an ongoing endeavor.

Stewardship Fair – September 13/14, 2003

The fair will be staffed by this Commission as follows:

Saturday, after 5:30 mass: Diane Jakubsen

Sunday, after 7:30 mass: Frank Smolko

Sunday, after 9:30 mass: Sandy Wall

Sunday, after 11:30 mass: Cindy Rintoul

Revised Meeting Dates

Due to conflicts with the liturgical calendar, this Commission will meet on Tuesday, December 9, 2003 (instead of Monday, December 8) and on Tuesday, April 13, 2004 (instead of Monday, April 12).

This meeting was closed with a Hail Mary and adjourned.

The next meeting will be on Monday, September 8, 2003 at 7:00 in Meeting Room II. Sandy will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

July 14, 2003

In attendance at this al fresco meeting were Chairman Frank Smolko, Diane Jakubsen, Cindy Rintoul and Sandy Wall. Frank opened the meeting with a prayer.

Heart to Heart

May issue follow up: Diane apologized for the lateness of the Volume 6, Number 9 issue and will try with the next issue to impress upon the publisher the importance of a timely turn-around? It was noted that the RCIA article by Sister Johanna that began on page one was never continued within the issue. Diane will go over the article with the new Faith Formation Director and if he has no objection, it will run again. It was discussed that perhaps a pair of “fresh eyes” to look over the layout before publication would be helpful to catch such errors; members of the Commission are certainly available to help with that.

August issue: Deadline is August 8. Assignments and articles include:

Stephen Martin will submit stories about the Salesian Spirituality group, the new IHM School principal Robert Wehde, as well as the “Cultural Corner” book reviews.

Diane will cover the newly appointed/elected commission chairpersons; Spring Fling; Vacation Bible School, the Knights of Columbus’ picnic pavilion, and the new Faith Formation Director Fred Scarletto.

Sandy will do a piece about the new M.O.M.S. group and for “Have You Ever Wondered” may explore either the Apocrypha or a parishioner’s question about James as the “brother” of Jesus.

Cindy and Diane are working on “People in the Pew” regarding parishioners’ observations about traditions and rituals in other churches they have visited.

Website

Keeping the website updated is a constant endeavor. Sandy had submitted several update requests and Larry Kwan and his assistants are to be commended for their prompt attention. Commission and committee Chairs need to be reminded to submit their updates to Larry!

PPC Update

Frank informed us that the Oblate Support Appeal “went well.” Also, quotes are being obtained for the installation of a colored window (similar to the one behind Our Lady in the church) to be installed behind the choir area.

New Business

Frank showed us the publicity ad for IHM which he submitted to High Point Realty magazine.

The Stewardship Fair will take place September 13/14. Each commission member will need to be present after one of the four masses to inform and recruit. Assignments will be finalized at the August meeting. Commission members also need to be aware that the December 2003 and April 2004 meetings will not be able to take place on the second Monday of those months. Alternate dates will be determined.

There being no further business, the meeting was adjourned. The next meeting is scheduled for Monday, August 11 at 7:00 pm in Meeting Room II. Diane will lead the prayers.

Minutes respectfully submitted by Sandy Wall. 24

Communications Commission
Meeting Minutes
May 19, 2003

Present at this meeting were Cindy Rintoul, Diane Jakubsen, Sandy Wall and Parish Council "at large" representative Frank Smolko. After Cindy opened with a prayer, the minutes of the April meeting were approved.

Heart to Heart

* Status report of current issue (publishing on May 29): all on track. It will include a rather lengthy but informative article by Sister Johanna about RCIA. Also, some personal accounts of neophytes.
* Deadline for the next issue is August 8; to go to press on August 29. This may seem like a long way off, but bear in mind that the Commission will not meet in June.
* Assignments/articles/ideas for August issue:
       Spring Fling on May 31
       Stewardship/Ministry Fair in September
       KC picnic pavilion
       Father Tony will begin a series of articles concerning liturgical seasons
       Is one of our parishioners one of the "Lost Boys" of Sudan?
       New "MOMS" group (Sandy)
       If possible: New school principal; new Director of Faith Formation
       "People to People" - a student ambassador program (Diane)
       "People in the Pew" - the question to be posed is: "What different kinds of worship service(s) have you experienced, and what did you find positive about it/them?" (Cindy)
       "Have You Ever Wondered?" - Just how is a new pope selected?? (Sandy)

Other Assignments

Diane: place a notice in the Bulletin about upcoming People in the Pew, asking folks to be positively responsive
Diane: Mass update - changes in times

Old Business

Diane did get a walking tour of the new church with Father Jack. Information will eventually be transcribed and published.

New Business

The Commission has a new Chairperson! Frank Smolko decided he'll take the helm. He had previously been briefed on the "duties" as outlined by former Chair Al Guecia. Welcome, Frank!

There being no further business, the meeting was closed with a prayer.

The next meeting is expected to be Monday, July 14, 2003 in Meeting Room II. Frank will lead the opening prayer (again, welcome!)

Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
April 14, 2003

Present at this meeting were Diane Jakubsen, Cindy Rintoul, and Sandy Wall. After Sandy led the opening prayer, the minutes of the March meeting were approved.

Thanks to Diane for preparing the agenda for this month's meeting.

Heart to Heart

The deadline for this issue is May 8, with May 29 being the expected print date.

Topics for this issue are expected to include:

Further follow up on Oliver!
RCIA and the new members of our church
The Knights of Columbus Pavilion - Stephen Martin will prepare a piece
The Columbarium - Deacon Tom is expected to submit an article
Vacation Bible School - Diane will prepare an article
Salesian Study - by Stephen Martin
Two students participating in "People to People" - by Diane

Features:

People in the Pew: "When you are on vacation, do you visit other churches?" (or something along those lines) - by Cindy

Have You Ever Wondered? This feature will not appear in the Spring issue of H2H, but a question that has been posed is, "What is the process for electing a new pope?"

New Business:

IHM History: There has been some confusion about a "booklet" that was supposedly prepared about the IHM church, however, no one seems to remember it or be able to locate a copy. According to Ann Marie Bullock, the church's Administrative Assistant, it may be about the construction of the new church.
Assignment: Diane will schedule a meeting with Father Jack to arrange for a walking tour of the new church. During the tour, a verbal history will be taped and transcribed. Further details of the "finished product" will be discussed at a future meeting.

Budget:

The recently submitted budget allowed for $1,700 per issue (an increase of $100 from last year), plus $500 for the website. The main reason for the increase is the expected increase in number of copies printed over the course of the year. There were only two spare copies of the Lent issue. We prefer to have 100 for marketing and archiving.

Miscellaneous Assignments:

Diane will represent the Communications Committee at the Parish Council meeting on April 24; will solicit for a new chairperson.
Sandy will prompt the Bethany Society leaders to submit information for an article for H2H.

There being no further business as this time, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, May 19, 2003 (not May 12 as originally scheduled) at 7:00 pm in the Parlor.

Minutes respectfully submitted by Sandy Wall

Communications Commission
Meeting Minutes
March 3, 2003

In attendance at this meeting were Cindy Rintoul, who led the opening prayer, Diane Jakubsen, and Sandy Wall. The minutes of the February meeting were approved.

"Oliver!"

Publicity of the show was the dominant issue of this meeting. Friday, March 7 is the deadline for submitting advertisements. We will try to produce a "fallout" flyer to be inserted into an upcoming Bulletin, probably using the same illustration as that for the playbills and programs. Advance and regular ticket sales are being coordinated by Jacqui Miller. Programs will be copied and collated using the Church's advanced copier on Monday, March 17 (and Tuesday, March 18 if needed). Ann Marie will instruct Diane on the use of the copier, and Diane and Sandy will spend time "baby sitting" the copier while it does its work.

Logistics of the "dinner" portion of this "dinner and a show" production were discussed and fretted over. (Postscript: it was subsequently decided that this will not be a "dinner/theater" production. Maybe next time…)

Parish Council Meeting on February 24 was attended by Sandy, but the meeting was quite dominated by members of the Finance Council. Other commissions, including this one, really did not contribute to the meeting.   Attendance at the next PC meeting on March 24 was not assigned.

The Budget

Last year's budget information and a worksheet for this year's budget were reviewed. Diane will talk with former Chair Al Guecia, complete the worksheet and submit it to Glenda Terpstra in the Accounting department.

Heart to Heart

Unfortunately, the Lent issue will not be in parishioners' mailboxes by Ash Wednesday, as originally hoped. Ice storms on February 27, dangerous roads, power outages, and an illness at the publishing office have all contributed to the delay in production. It will be about a week behind schedule.

Some items for the next issue were discussed, including:
"Oliver!" - photos, results of funds raised, etc.
The Marian Garden
New windows in the church

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be Monday, April 14, 2003 at 7:00 pm in meeting room II. Sandy will lead the opening prayer.

Minutes respectfully submitted by Sandy Wall. 21

Communications Commission Meeting Minutes
February 9, 2003

The meeting was attended by Cindy Rintoul, Diane Jakubsen, Sandy Wall, and former Chair Al Guecia. Diane opened the meeting with a prayer, and the minutes from the January meeting were approved.

Duties of the Chair

Al provided written guidelines for the Chairman, including (briefly):
Act as liaison between the Commission and the Parish Council
Keep order at meetings: prepare agenda and follow it
Keep other members informed
Keep records: member roster, agendas and minutes
Submit a budget each year

"Oliver!" Promotion

Program: Al helped develop a plan for promoting the production and obtaining advertisers for the program. He stated that we need some information, specifically, the target amount of money that is hoped to be raised from advertisers, and how many pages is the program to be. Al and/or Diane will be in touch with Fr. Jack to determine these items. Al further suggested that we start with those businesses that already advertise in IHM's weekly bulletin. Al also named some parishioners who are prominent in the business community and could be of assistance in soliciting ads. (Postscript: Al will coordinate the sales team. The hope is to raise at least $1,000 from ads alone).

Larry Kwan had suggested we contact Debby Davis, whose husband Keith is the Chair of the Stewardship Commission, to try to recruit her to the Communications Commission. (Postscript: Debby will design the cover and layout the program. She will do ad designs if necessary for contributing advertisers. She also wrote an ad contract.) She may or may not join the Commission "permanently," but she will work on this "special project" at this time.

Publicity: There will be an ad in the upcoming Heart to Heart and in all bulletins prior to the show. Diane will create a press release; Cindy will distribute it to local newspapers and radio stations; Sandy will provide Cindy with updated contacts to said media outlets. Debby and Sandy will work on posters for the Gathering Space, Chapel and School.

Web Site

The "Heart to Heart" portion of the Communications Commission page of the "Parish Council, Commissions, and Committees" site has been effectively updated.

No further discussion about pictures on the web site, that is, subscribing to a photo album/scrapbook, as mentioned in the January minutes.

There being no further business, the meeting was adjourned.

The next meeting will be on Monday, March 3, 2003 (NOTE: this is the FIRST Monday of the month instead of the second. Because Parish Renewal will be during the week of March 10, our meeting is a week earlier than usual.) Cindy will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Father Tony: as Parochial Vicar, you are now included on the list of people to receive our minutes (aren't you thrilled?!). Sorry I didn't set you up sooner; previous months' minutes are readily available.
Father Jack, please let me know if you no longer want to receive the Minutes. Thanks - Sandy, CC Secretary

Communications Commission
Meeting Minutes
January 13, 2003

In attendance were Cindy Rintoul, Diane Jakubsen, Sandy Wall, and Joe Risi, representing the Website Committee. Sandy opened the meeting with a prayer, and the minutes from the November 2002 meeting were approved.   The Commission did not meet in December.

Heart to Heart - Lenten issue deadline February 7; to publish February 27

Feature articles will include a piece by Diane about an adoptive family. Stephen Martin is working on a piece about the Adult Education Program, headed up by Sister Johanna. There will also probably be an article about Renewal week during Lent. Diane will also check with Fathers Jack and Tony to discover if there is anything in particular that they would like to see covered in the Lenten issue.

People in the Pew: During the next couple of weeks, Cindy and Diane will be interviewing fellow parishioners about their family Lent/Easter traditions. Diane will put a notice in the Bulletin in this regard.

Have You Ever Wondered?: Sandy will prepare a piece about the sacrament of Reconciliation.

Cultural Corner: Stephen Martin will present a few books. His piece will not exactly include book reviews, as he may not have read them all. Rather, he will simply present authors and books as food for thought.

Service Corner: To date, no other commissions or committees have submitted anything for this space. Diane will put a notice in the Bulletin to remind folks about this section. Also, Cindy will bring it up at the Parish Council meeting on January 27, reminding other chairmen of its presence and purpose.

Ministry/Volunteer Spotlights: Diane will write a piece (and/or assign it) about the Property and Facilities Committee (ministry), and Mickey Boylan (volunteer) who shepherds the alter servers and the new IHM Boy Scout troop.

Website Update

       Joe Risi is one of Larry Kwan's assistants in keeping the website updated. We discussed the cost of subscribing to a "photo album/scrapbook" program to assist in archiving the many digital photos that are available of IHM's events. Following is Joe's response to his research:

"Here are a couple of options for using the web for pictures. Both seem very affordable but I think Webshots is the better deal. I currently have trial accounts on both of these with the id: ihmchurch and pw: marion if you want to try them out.

www.PictureTrail.com offers

19.95 /yr for 500 pictures
29.95 /yr for 1000 pictures
39.95 /yr for 1500 pictures
No ads

www.WebShots.com offers

50 Albums with up to 60 photos each (3000)
42.96 2 yr membership
29.88 1 yr membership
19.98 6 month membership
No ads"

Further discussion and input will be required before we pursue this matter further. Diane or Sandy will contact former chairman Al Guecia about this Commission's budget and any other housekeeping items we need to know.

       We discussed, with some embarrassment, the information that is on the Communications Commission "pages" of the IHM website. It really needs to be cleaned up and corrected. Diane and Sandy will be in touch with Larry soon!

Chairmanship

       It was agreed that until a chairman is appointed, Cindy, Diane, and Sandy will rotate attending Parish Council meetings. Cindy will attend the January 27 meeting.

Other Business/Open Floor

       We discussed whether Heart to Heart should be formatted to be visible on the website, but no consensus was reached.
       While discussing Stephen's book "reviews," we explored briefly the idea of starting a book club in the parish, similar to the City of Greensboro's "One City, One Book." No one volunteered to get this underway at this time, but it's an interesting notion.
       Diane mentioned that for the May issue of H2H, she may ask Dawn Martin to submit a first-person account of the RCIA experience.
       Al's comment about the unfortunate fact that IHM had no presence in the recent Catholic News and Herald tribute to Bishop Curlin was mentioned.   The members of the Communications Commission had no knowledge that such a publication was being prepared. CN&H's solicitation for entries was undoubtedly sent to the church administration office.
       Committee members are encouraged to continue recruiting new members.

With no further business at hand, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, February 10, 2003 in Meeting Room II at 7:00 pm. Diane will be asked to lead the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
October 14, 2002

Present at this meeting were Al Guecia, Cindy Rintoul, Matt Bischoff, Diane Jakubsen, and Sandy Wall. After praying as the Lord taught us, the September meeting minutes were approved.

Heart to Heart
· Deadline for the next issue (Advent) is November 1, 2002.
· The Ministry Spotlight will focus on the Evangelization Commission, headed up by Larry Kwan.
· The feature article will be Stephen Martin's piece on youth involvement in the liturgy.
· Diane will contact Tish Miceli, a member of the Library Committee, to follow up on a story about the library in the new church.
· This issue will include the new People in the Pew article. The question to be posed to parishioners is, "What is the best or most significant change the new church facility has offered to you?"

Assignments/Follow Up
Per above, Diane will submit a notice to be printed in the Bulletin regarding People in the Pew. It will inform parishioners about the new feature and perhaps solicit responses.
"Interviewers" for People in the Pew for the weekend of October 19/20 are as follows:
Saturday 6:00 mass - Al
Sunday 9:00 mass - Cindy
Sunday 11:00 mass - Matt
They will be present in the Gathering space after masses to interview parishioners.

Bulletin
Pursuant to complaints heard among the congregation, Sandy will ask that a notice be placed in the Bulletin directing parishioners to be certain to turn off their cellular phones upon entering the church.

Web Site Update
Cindy and Sandy both commented on inaccuracies and old information on various pages of the web site. Al reiterated that at Parish Council meetings, he has repeatedly told Commission Heads that they and other committee leaders need to provide Larry Kwan with updated information as it becomes available. Unfortunately, some committee leaders do not seem to be heeding this instruction. It was discussed that some information (ministry schedules, for example) is being distributed "in duplicate" or even "in triplicate": by mail, in the bulletin, and/or on the website. How much money could be saved if mailings were deleted? This will require further analysis and discussion.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be November 11, 200 at 7:00pm in Meeting Room II. Cindy will lead the opening and closing prayers.

Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
September 9, 2002

Present at the meeting were Al Guecia, Diane Jakubsen, Cindy Rintoul, Matt Bischoff, Stephen Martin and Sandy Wall. Prospective new members included Elaine Fotia, Uschi Holbrook, and Dawn Martin. After Matt opened the meeting with a prayer, the minutes of the August meeting were approved as written.

Heart to Heart

The next issue will be the Advent issue. Deadline for entries is November 1. Following are some of the feature articles that will be included:
· Expanded role of youth in the Mass (by Stephen Martin)
· Growth of the church (by Stephen), pending approval of Fr. Jack: why are the attendance numbers increasing, but the weekly offerings are not increasing proportionately?
· Interfaith Hospitality Network (by Brian Doyle): this ministry has been featured in previous H2H issues. In October (date to be confirmed), IHM will host its first family.
· The Giving Wreath: a closer look at the recipients of this tradition (author not yet assigned)
· IHM's new statue of Mary at the wedding feast at Cana (author not yet assigned).

Heart to Heart Enhancements

This meeting was largely dedicated to a discussion on updating and improving the publication.   Ideas presented include:
· On the paper's masthead, increase the size of the words, "Heart to Heart." Also, create a logo.
· Have the first page include one small article in its entirety, and two or three "teasers," that is, articles that begin on page one and are continued elsewhere in the issue. This is to draw readers into the deeper pages of the paper.
· More photos!
· Stephen and Dawn presented an idea for a new regular feature, tentatively entitled "People in the Pew." This would include one question presented to several parishioners. Their responses, accompanied by their pictures (and perhaps some personal information), would be published. This is an effort to "get to know" that person sitting next to you whom you see every week, but know nothing about.
· Cultural Reviews: a section in which books, movies, music, theater would be reviewed and even critiqued from a Christian point of view.
· Ministry and Volunteer Spotlights. This is not a new concept, exactly, but it was dropped for a while and needs to be revisited. This section could also include a "Service Corner," in which various commissions and committees could list their needs (a few extra hands for this project, supplies, money, etc). This would give parishioners an opportunity to volunteer when they can for what they want, without having to actually become a member of the various groups sponsoring the events.

"Have You Ever Wondered?"

Jeopardy Part II will be included in the Advent issue. It's not too early to start thinking of questions to be addressed in the Lenten issue.

Website Update

Sandy continues to gather information to update the Faith Formation page. The 2002-2003 Program for Children calendar will be updated shortly.   Cindy has been updating the Communications Commission page.

There being no further business, the meeting was closed with a prayer and adjourned. The next meeting will be on Monday, October 14 at 7:00 pm in Meeting Room II, when Elaine will be asked to provide the opening prayer.
Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
August 12, 2002

In attendance at the August meeting were Al Guecia, Diane Jakubsen, Cindy Rintoul, Matt Bischoff, and Sandy Wall. Sandy led the opening prayer, and the minutes of the July meeting were approved as written.

Assignments/Follow Up
Per last month's discussion of updating the roster, Al has removed Grace Bischoff and Heather Bischoff from the e-mail list. Heather will continue to assist Matt in some aspects, however, such as helping man tables at various events.
Matt accepted an assignment to write a piece about the group of men who have started up an IHM softball club. This assignment is not due until the spring issue of Heart to Heart. Matt entertained those present at the meeting with a colorful account of some of the best, worst, and most painful plays he has witnessed and experienced.
Stephen Martin has been asked to write a piece focusing on the expanded role of youth in the Liturgy.

Heart to Heart Facelift
All Commission members are asked to continue thinking of what can be done to make the layout of H2H more creative and engaging. This will be discussed at length at the September meeting.

"Have You Ever Wondered?"
The summer issue of H2H will feature a "Jeopardy"-like game of questions and answers, or should we say, answers and questions. The categories are Saints, The Language of Faith, The Sacraments, The Ten Commandments, Mary, Creation, and Lent/Holy Week. There are enough entries for this to be featured in two issues of H2H.

Recruitment…and upcoming Stewardship Fair
The Stewardship Fair will be on August 24 and 25. The schedule for hosting our table is:
Saturday, August 24 after 6:00 mass: Diane and Sandy (arrive at about 4:00 to set up)
Sunday, August 25 after 9:00 mass: Cindy and Al
Sunday, August 25 after 11:00 mass: Matt and Heather

Matt and Al will investigate the possibility of hooking up a laptop computer at our table, so parishioners may view the website.

Other ideas were sought for increasing our membership, especially attendance at meetings for creative input. Sandy suggested that we each be responsible for inviting one person to upcoming meetings. Each one of us is asked to prayerfully consider the people we know, even on a casual basis, who we think would be able to contribute to the Commission, and invite him/her to the September meeting.

Bulletin
In response to last month's questions about certain announcements in the Bulletin, Ann Marie Bullock (Parish Admin. Asst.) informs us that a) baptisms will be announced in the bulletin quarterly; b) death announcements are not listed in the bulletin because the deceased are mentioned in the prayers of the faithful during mass, and c) banns of marriage (announcements that two people plan to wed) are no longer required by the Church and are therefore not included.

       An announcement will be placed in the bulletin encouraging men of the parish to come out on Sunday afternoons to play softball, and families to join the spectator section. Games are played at 3:00 at the field at Oakview Baptist Church, located at Johnson Street at Oakview (just a couple miles south of IHM).   Players should bring water; spectators should bring something to sit on and something to drink. Kids might want to bring some activities to do, too. There is a playground near the field, but it is not in very good condition. A better playground is at the front of the church, but children playing there cannot be seen from the ballfield.

Website
The Young at Heart Club recently sponsored an essay contest for IHM's 8th grade class. The winning essay will be posted on the website for all to read. Diane will ask Larry Kwan to put a "counter" on the page, so we can determine how much it is viewed.

There being no further business, the meeting was adjourned and closed with a prayer.
The next meeting will be on Monday, September 9 at 7:00 pm in Meeting Room II. Matt will be asked to lead the opening prayer. These minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
July 8, 2002

Present at the July meeting were Al Guecia, Cindy Rintoul, Diane Jakubsen, and Sandy Wall. After an opening prayer, the minutes of the June meeting were approved.

Parish Council Meeting
Cindy attended the most recent PC meeting and reported that Fr. Joe praised Heart to Heart.
· Another fundraising "gala" was not discussed much. (Al added that it's really too late now to start planning an event for this autumn; therefore, there will be no such event this year, but plans will be made for an event in 2003. Al and the newly formed Events Committee will start lining up sponsors.)
· A new "Coffee and Donuts" committee seems to be well staffed, according to Brian Dilloway.
· The "Ministry Spotlight" and "Mini Stewardship Weekends" were not discussed much, and for now, are dead.
· The PC is hesitant to approach new parish members with recruitment opportunities.
· A definite "NO" was the response to Cindy's inquiry about whether or not weekly homilies could be taped for those who are unable to attend Mass.

Assignments/Follow Up
Diane did interview Father Tony.
Bryan Doyle will do a story on Father Jack.
Al will call Matt Bischoff to see if he is available and willing to continue being on the Commission.

Heart to Heart
Be reminded that the deadline for the summer issue is July 25. The focus of this issue will be, of course, the shift in personnel at IHM as well as the stewardship fair on August 24/25.

"Have You Ever Wondered?"
Sandy decided not to do a piece on priestly vestments because, well, it's a rather dry subject. This column might be skipped over this issue, or might feature some "Trivial Pursuit" type questions and answers.

Recruitment of New Members for Commissions
Al will again present the idea to the Parish Council that new members be approached shortly after joining the church. Diane presented an example of a non-threatening, no-obligation invitation for new members to consider what their interests are and to attend a meeting of any commission which appeals to their interests. Specifically, the Communications Commission could use three or four more members who are willing to attend meetings and offer insight and fresh ideas.

Bulletin
We looked over a couple bulletins from another parish, just to see how it differs from IHM's. We will ask Ann Marie about including announcements of baptisms, weddings, and deaths of our parish members in the bulletin.

There being no further business, the meeting was adjourned and closed with a prayer. The next meeting will be Monday, August 13 at 7:00 pm in Meeting Room II. Sandy will offer the opening prayer.
Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
June 10, 2002

In attendance at the June meeting were Al Guecia, Diane Jakubsen, and Sandy Wall. Following a prayer to open the meeting, the minutes from the May meeting were accepted as written.

Website Questionnaire
Only one questionnaire was completed and submitted from a parishioner. The website will continue to be improved upon and maintained. Other commissions will be encouraged to submit information and updates.

Heart to Heart
Deadline for submissions to the next issue is July 25, in order for the paper to publish by August 15.   The summer issue will feature a profile of Father Jack, the church's new pastor after Father Joe takes his leave. The story will include Fr. Jack's vision for the church for the next year, etc., and will be compiled by Brian Doyle, a new contributor to H2H.

"Have You Ever Wondered?" Article
Sandy reports that she has received no phone calls from parishioners regarding questions they would like to see addressed.   However, a fellow parishioner did submit a story idea about the vestments that priests wear, so the next article will be drawn from that. It may include pictures.

Recruitment
The "mini-stewardship day" on May 19 did not reap many new members. Kevin Connolly, a TV reporter by profession, told Sandy that he would be willing to accept writing assignments, but he cannot attend meetings because of his work schedule. Diane will follow up with him. Al reported that Parish Council members will be personally calling new parishioners to welcome them to the Church. At the next PC meeting, Al will suggest that these phone calls include recruitment efforts.

Other Unfinished Business
Al has written a letter to Father Joe, Father Jack, and Bob Katana (Parish Council Chair) to announce that Communications Commission members should no longer be asked to sponsor "welcome weekend" coffee and donuts, or to participate in mini-stewardship weekends, or the occasional "ministry spotlight".
       The coffee and donuts ministry is currently being revamped, and, with cooperation from the parish, will be managed by individuals instead of by various commissions.
       Neither the mini-stewardship weekends nor the "ministry spotlight" tables are proving to be very effective in recruiting new members. Furthermore, the Stewardship Commission has not provided a schedule for its "spotlight" program, and the entire program seems to be on hold.
       Al told the recipients of his letter that members of the Communications Commission are extended enough, without these additional responsibilities.

New Business
All Commission members are asked to consider what changes they think would enhance "Heart to Heart"…improvements, changes in layout, etc. All members are strongly encouraged to attend the September meeting, when we will brainstorm about changing the look of "H2H."

There being no further business, the meeting was closed with a prayer and adjourned. The next meeting will be on Monday, July 8, 2002 at 7:00 in Meeting Room II. Cindy will offer the opening prayer.      Minutes respectfully submitted by Sandy Wall.

Post Script: via e-mail, Susan Loughran has communicated that she will not be able to be an active member of the Communications Committee.

Meeting Date: May 13, 2002
Communications Meeting Minutes

Attendance: Joe Risi, Al Guecia, Larry Kwan, Tim Lippard, Cindy Rintoul, Diane Jakubsen, Susan Loughran

Opening Prayer: The Hail Mary led by Diane

Discussion Topics:
IHM Website - Tim, Larry, and Joe joined the discussion to help us enhance our current website. The website has been updated over the past several weeks, and is looking much better.
A couple of items:
Cindy has digital pictures she would like added to the website. Tim offered suggestions including adding a link for each group of pictures to an imaging database. Info will be given to Cindy, Cindy will download the pictures and forward to Joe for his review. Possible imaging sites include Kodak, Sony, and MSN.

Tim/Larry will format templates that will allow the Communications Committee to update specific info on the website. The Communications Committee needs a volunteer that would like to perform this task. Larry will need to meet with that person, and possibly do some updates to their computer.

Larry and Joe are working on a PDR link so the bulletin will be, look like and print so it will mirror our Sunday Bulletin.

Larry suggested the Sunday Homily be recorded, and placed in the Library. Al will bring this up in his next meeting.

Can we add a page of Links to Catholic related websites? Yes, send info to Larry and he will work on this.

Thanks to Larry, Joe, and Tim for all their ideas and suggestions!

Last Minutes - All accepted

Questionnaire insert for the bulletin: Cindy will pull info together and will insert into an upcoming bulletin.

Parish growth will move to possibly the November issue of Heart to Heart

Have you ever wondered? Sandy completed, the topic is "Can you receive communion after divorce?"

Mini Stewardship weekend May 19, we need a Public Relations person. Banner will be out, put away after the 11:00 am Mass.

Coffee and donuts weekend - June 2 - Al will check with Brian on who will be responsible for getting the coffee and donuts.
9:00 am Al, Betty, and Cindy
11:00 am Sandy, Susan and Matt and Heather? Al will verify if they can participate.

Statement of purpose - is written and to Father Joe and Father Jack for review. Diane will forward to all when approved.

Transition 2001 - Al to meet with Allen Powel to document the history and put together a booklet.

Closing prayer - The Our Father

Communications Commission
Meeting Minutes
April 8, 2002

In attendance at the April meeting were Al and Betty Guecia, Diane Jakubsen, Cindy Rintoul and Sandy Wall. Sandy asked the Holy Spirit for guidance in doing God's will. The minutes of the March meeting were approved as submitted.

Heart to Heart
Diane had no new information since the March meeting. The deadline for the next issue remains May 10, 2002. The next issue will include an advertisement for the purpose of recruiting new members to the Commission.

Assignments/Follow Up
Sandy will ask Larry Kwan if Commission members may help with updating the website (see next heading). Follow up: Larry reports that the sub-committee could use assistance. The members of the sub-committee plan to attend the May meeting.

Website Questionnaire
Cindy stated that before we ask parishioners if they use the website and what they'd like to see on it, the website itself needs updating and cleaning up. Sandy commented that she already updated the Faith Formation section and sent the changes to Larry, who has input the revised information
Al will call a meeting with the website sub-committee (Larry Kwan and those who help him with data entry) to discuss how information is updated and if Commission members may be of assistance.

"Commission Spotlight"
Parish Council has not provided Al with an updated schedule of which commissions are to be featured on what dates after all masses (refer to the "New Business/Recruiting" section of the March meeting minutes). When that information is received, the Bulletin will be updated. Meanwhile, there will be a "Mini Stewardship Weekend" on May 18/19. The schedule for "manning" the Communications Commission table is as follows:

Saturday, May 18 (after 6:00 mass): Al and Betty (get the banner out)
Sunday, May 19 (after 9:00 mass): Diane and Cindy
Sunday, May 19 (after 11:00 mass): Sandy and Matt (put the banner away)

All are encouraged to actively recruit new members from the parish. We need writers and a Public Relations representative (who will maintain contacts with local newspapers, television and radio stations).

Coffee and Donuts
Communications Commission will host Welcome Weekend on June 1 & 2 (instead of May 4/5). Details for providing coffee and donuts will be discussed at the May 13 meeting.

Unfinished Business
The "statement of purpose" for Heart to Heart is being finalized by Diane.

Photograph
Those present at the meeting posed for a group photo for the new parish directory.

There being no further business, the meeting was adjourned. The next meeting will be Monday, May 13, 2002 in Meeting Room II at 7:00 p.m.. Diane will offer the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communication Commission

Meeting Minutes

March 11, 2002

Present at the meeting were Al Guecia, Diane Jakubsen, and Sandy Wall. We also welcomed potential new member Susan Loughran.

Al opened the meeting with a prayer. The minutes of the February 11 meeting were approved as written.

Heart to Heart

Deadline for the next issue of H2H is May 10, 2002. The focus of the May issue will be Father Joe, his career, and his connection to IHM.

"Have You Ever Wondered?"

Sandy inquired about doing an article featuring several questions about "little things" that Catholics do (or don’t do). We’ll save that for a future issue, perhaps. For the May issue, we’ll address the question of divorced Catholics and whether or not they are allowed to receive the Eucharist.

Assignments

Cindy - web site questionnaire – after Easter

Sandy - "HYEW?" – see above

Diane – feature article(s) for H2H; bulletin piece (see New Business)

Budget

Al noted that $1,500 per issue was submitted to the Parish Council for approval for next year. These funds cover the cost of publishing and mailing Heart to Heart.

Unfinished Business

The Communication Commission’s "statement of purpose" is still being drafted.

New Business…Recruiting

All commissions have been asked to represent themselves, on a rotating basis, in the narthex of the church each week for the purpose of exposure and recruitment. The Communications Commission was present after all masses the weekend of March 9/10. It was discussed, however, that parishioners in general may not grasp why the various commissions are there! Therefore, an explanation will appear in weekly Bulletins. Diane will write the piece and provide Ann Marie in the Administration Office with the rotation schedule for weekly updates.

There being no further business, the meeting was adjourned. The next meeting will be Monday, April 8, 2002 in Meeting Room II at the New Church. Sandy will offer the opening prayer.

Minutes respectfully submitted by Sandy Wall.

Communication Commission
Meeting Minutes
February 11, 2002

Present at the February meeting were Al Guecia, Diane Jakubsen, Cindy Rintoul and Sandy Wall. Cindy opened with a prayer for guidance. Minutes from the January meeting were accepted as written.

Heart to Heart
The publication will go to press on February 14, a few days later than originally planned. The delay was inevitable in order to get the most up-to-date photos and details from the Church dedication.
Deadline for the next issue is May 10; it will go to press on about May 30.

Church Dedication
It was agreed that the entire affair was a great success. Thanks to all, especially Al, Betty and Matt for all their hard work, time and dedication. The new Communications Commission Banner is beautiful, and was prepared by a man who had never done such a thing before. Amazing! May it serve the Commission well for many years to come.

Web Site Questionnaire//News for Web Site from Larry Kwan
Cindy plans to refine some of the questions and insert the questionnaire in a bulletin in April, after Easter.
Larry is asking all commissions to use the site to relay the majority of their information (schedules, meetings, etc.).

"Have You Ever Wondered?"
At least two subjects were considered, and both questions, as is often the case, led to additional questions.
1) "Can a divorced and remarried person receive Communion?" This question could easily lead to a discussion about annulment and remarriage in the Church.
2) "May the host be dipped in the wine before being consumed?" This second question arose because it was noticed that Bishop Curlin did so during the Dedication mass, yet Father Joe has always maintained that the practice is not only unnecessary, but against Church doctrine. There is definitely a conflict here.

Other Unfinished Business
The Statement of Purpose, which will define this Commission's reason for existence, is being refined and will be submitted at a later date.

New Business
Al will work on updating the Commission Roster.

Assignments
Parish Council would like to see all commissions present themselves on various weekends, for exposure and recruitment. The Communications Commission will "man a table" on March 9/10, as follows:
Cindy - Saturday, March 9, after 6:00 p.m. mass
Al - Sunday, March 10, after 9:00 a.m. mass
Diane - Sunday, March 10, after 11:00 mass
Any other Commission members who are present are encouraged to lend a hand.
In May, the Communication Commission will be responsible for coffee and donuts for the Welcome Weekend. Details to follow as the date approaches.

There being no further business, a closing prayer was offered and the meeting adjourned. The next meeting will be on Monday, March 12 at 7:00 pm in Meeting Room II. Al will provide the opening prayer.
Minutes respectfully submitted by Sandy Wall.

Communications Commission
Meeting Minutes
January 14, 2002

In attendance at the January meeting, were Al and Betty Guecia, Diane Jakubsen, Cindy Rintoul and Sandy Wall. After a prayer invoking Our Lady's blessing, the Minutes from the December 2001 meeting were approved as written.

Heart to Heart Update
The deadline was extended to Friday, January 18. No one on the Commission has heard from or seen an article submitted by Ray Rubner, so he will be deleted from the mailing list.

Church Dedication
Publicity:
Father Joe has faxed a letter (a copy of which was available at the meeting) to Joann Keane, Editor of The Catholic News and Herald. We understand that Ms Keane will cover the event for the Diocesan newspaper.
Cindy will submit the information for a 2x2 ad in both The News and Record and The High Point Enterprise inviting the public to the Friday night concert with Tom Kendzia.
Sandy will submit press releases to both local newspapers requesting coverage for the public concert and the private Dedication ceremony.
Al will confirm that Heather has requested television coverage.

Response cards:
Betty was to have picked them up from the Church office on Tuesday, January 15. On Friday, Betty is scheduled to meet with the caterer at the Church, so he can view the layout and facilities available. Betty will also take care of the entertainment (food) for the pre-ceremony "party" with the Bishop.

Refreshments: The Knights of Columbus will provide beer, wine, and soda for the post-ceremony reception. Tea will be provided by the caterer.

Banners: The Liturgy Commission is collecting them and will organize their placement in the church.

Music for the Reception: Parishioner Ken Cushing and his band will play.

Parking Assistance: Al will ask Terry Aiken to organize the Youth to direct parking. Diane will submit a notice for the Bulletin emphasizing that carpooling will be necessary.

Assignments/Follow Up
Cindy provided a draft of a questionnaire to obtain information about our parishioner's use of the web site. This will be finalized and issued after the Dedication.

There will be no "Have You Ever Wondered?" column in the Lenten issue of H2H because of an apparent lack of questions (!). Sandy suggested subscribing to a publication called The Catholic Answer, which is full of questions and answers such as those we have seen in H2H. It would at least give us ideas.

New Business
At Father Joe's request, Diane had asked (via e-mail) Commission members to formulate a "mission statement" for Heart to Heart. Sandy submitted a written outline of the newspaper's purpose; other members agreed with the points presented. It was discussed that the paper should be upbeat and inspiring, and should provide information about our Faith Community's organizations and events. It is not designed to be a forum for complaints and grievances.

There being no further business, the meeting was closed with a prayer and adjourned. Al and Betty stayed to meet with the Liturgy Commission to discuss details of the Dedication.

The next meeting will be on Monday, February 11, 2002 at 7:30 in Meeting Room 2.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

December 10, 2001

Present at the December meeting were Al and Betty Guecia, Diane Jakubsen, Cindy Rintoul, Matt Bischoff and Sandy Wall. Following a brief opening prayer, the Minutes from the November meeting were approved.

Heart to Heart

The Advent issue was excellent. In regard to the upcoming Lenten issue, Diane made note of the following:

Front-page news will be about the Dedication on February 3.
Deadline for this next issue will be SOON: January 14, in order that the paper will be in parishioners’ hands by Ash Wednesday (February 13). Diane will write up the Dedication event, with Al and Cindy providing digital photos that can be submitted at the last minute. Jim Koch is a professional photographer who may also provide photos.
Other topics that would fit well in the Lenten issue include:

-Parish renewal on March 4,5, and 6 (tentative dates)

-Simplicity meals on Fridays

-Community Outreach Commission – Interfaith Hospitality Network

-Prison Ministry (Stephen Martin will do a story on this)

We need a question for the "Have You Ever Wondered" column…any ideas?? Submit to Al and/or Sandy.

Dedication Update

Media coverage: Al will contact the Diocesan newspaper to get coverage for the event. Betty will contact the News & Record and High Point Enterprise. Heather will be asked to contact television stations.

Assignments/Follow Up

Cindy will create a questionnaire to be included in a future Bulletin asking parishioners if they are using the web site, what information they seek that is not included on the site, etc. Results will be submitted to Larry Kwan for his use in maintaining the site.

Matt continues to work with a professional banner designer to have a banner made for the Commission. Incidentally, Al was told that several other banners belonging to church groups were "located."

New Business

"Welcome Weekend" was discussed. We were reminded that the purposes of this monthly event are to provide an atmosphere of fellowship for parishioners, and to provide a place for various organizations to promote their causes. With that in mind, "Weekends" in the new church will be hosted by the various church organizations. The Communications Commission will host the "Weekend" in May, 2002. By then it should be clear where the 50-cup coffee maker is stored.

There being no further business, the meeting was adjourned. Next meeting will be at 7:00 p.m. on Monday, January 14, 2002 in Meeting Room 2 at the new church. Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

November 12, 2001

In attendance were Cindy Rintoul, Matt Bischoff, Al Guecia, Betty Guecia, and Sandy Wall. Cindy opened the meeting with a prayer that specifically lifted up those killed in the plane crash in Queens, NY. A motion was made and seconded to approve the Minutes of the October 8, 2001 meeting.

"New member" Ray Rubner was not present. Diane was contacted by phone, and she was asked to call him to determine if he wants to be on the commission or not. (Follow up: he may want to contribute to Heart to Heart, but is too busy to attend meetings; wife is expecting a new baby soon.)

Heart to Heart

Ready to go to press. Commission members need to start thinking about features for the Lenten issue.

New Church Dedication

Scheduled for Sunday, February 3, 2002 at 2:00 pm. The ceremony should last about two hours, followed by the reception. Betty will meet with Liturgy Commission members to work on the wording and design of the invitations, which will need to be mailed by December 29 (response requested by January 15, with $5 per family donation). Al reported that the Parish Council is pleased with the food arrangements ("pig pickin’" provided by Don Latham Catering). We’ll meet with Mr. Latham on January 5 at the new church so he can plan the arrangement of the on-site cooker, etc. Matt reports that the tent is on order. Iced tea is included with the dinner, but additional soft drinks and beer will also be available. Sandy will contact the Knights of Columbus to inquire if they would be willing to deliver and distribute these beverages (at no cost to the KC; there is money in the budget for this expense).

Assignments/Follow up

During the meeting, we designed what we think will be a nice looking banner. Matt sketched it out and will contact a professional banner-maker.

News for Web Site

Pictures of the new church, as well as the address, have been posted. Larry Kwan is looking for ideas as to what to put on the web site. Our suggestion, which Al will convey to Larry, is that we ask the parishioners what they would like to see; what information they would look for that can’t be found in the weekly bulletin or in Heart to Heart.

There being no further business, the meeting was partially adjourned. Members of the Liturgy Commission (including Father Joe and Father Jack) joined us to discuss the Dedication and communicate with each other our plans for the day. Not all members of both commissions remained at this extended meeting.

The next meeting will be on Monday, December 10, 2001.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

October 8, 2001

Present at the October meeting were Heather Bischoff, Matt Bischoff, Al Guecia, Betty Guecia, Diane Jakubsen, Cindy Rintoul, and Sandy Wall. Matt opened the meeting with a prayer. A motion was made and seconded to approve the Minutes of the September 10 meeting.

Heart to Heart - Previously arranged assignments were reviewed. Deadline is October 23, 2001.

2001 Odyssey Gala

The Gala was a total success, with several guests asking if this will be an annual event! The final figures were not yet available, but it is estimated that five to six thousand dollars was

raised for the new church. Over one thousand dollars was collected for the "50/50" raffle, and both winners graciously donated all their winnings back to the cause. A job well done by all!

Dedication

At the August meeting it was noted that the date of the Dedication was scheduled for Sunday, February 3, 2002. Due to the September 11 attacks and subsequent disruptions in air travel and playing schedules, the NFL Superbowl has also been rescheduled for February 3. Our concern is that the Dedication festivities will not be well attended because parishioners will be involved with their own private parties. We were informed that even the Bishop (who is supposed to celebrate the Dedication Mass) usually hosts a Superbowl party for his friends and associates. Also, arranging for a caterer on Sunday is difficult. Therefore, Father Joe will be approached with the request to change the date of the Dedication to Saturday, February 2, 2002.

It was again mentioned that "invitations" will need to be mailed to all parishioners with a reply card indicating how many people will be attending, and asking for a $5 donation from each family. The donation’s purpose is to obtain a commitment, not to cover expenses. We’ll need a fairly accurate head count to arrange for refreshments. Al will continue to investigate caterers. It was suggested that The Knights of Columbus be asked to donate drinks for the event.

Al will arrange a joint meeting (in November, perhaps) with members of the Liturgy Commission to plan the details of the Dedication. Heather and Matt Bischoff were appointed to be the Sub-Committee from our Commission to work with the Liturgy Commission.

All commissions and special interest groups of our church will be asked to "fly their banners" at the Dedication. Several suggestions for our banner were voiced. Heather and Matt will work on having a Communications Commission banner designed. It was suggested that they contact Margaret Haarsgaard for assistance.

Construction Update - The blacktop is in place. All appears to be on schedule.

Website News – Photos from the gala will be posted.

There being no further business, the meeting was closed with a prayer and adjourned.

The next meeting will be on Monday, November 12, 2001 at 7:00 p.m. Cindy Rintoul is invited to open the next meeting with a prayer. Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

September 10, Present at the meeting were Al Guecia, Betty Guecia, Matt Bischoff, Cindy Rintoul and Sandy Wall. Al opened the meeting with a prayer, after which a motion was made and seconded to approve the Minutes of the August 13 meeting.

We had hoped to introduce and welcome a new member to the Commission, Ray Rubner, however, Ray was unable to attend.

Heart to Heart

According to Diane Jakubsen, everything is on schedule. Please refer to the Minutes of the August 13 meeting to review your individual assignments. Deadline is October 23, 2001.

2001 Odyssey Ball

Ticket Sales - To date, about 120 tickets have been sold. It is hoped that another 100 to 130 tickets will be sold in the next two weeks. To that end, we will have two ticket-sale tables set up after all masses the weekends of September 15/16 and 22/23. A separate e-mail will be sent with assignments for manning the tables.

Special Donations – This program, which was designed to encourage corporate sponsorship, has not been successful. Only two donations have been received, at the "bronze" level. Therefore, a program that recognizes sponsors will not be printed as previously planned, unless we receive donations at the "platinum" or "diamond" levels.

Finishing Touches – Centerpieces will be needed for the tables. Please contact Heather and/or Betty with your creative ideas! Prizes (as promised on our posters) are also needed, so all members of the Commission are assigned to solicit donations from anyone with whom you do business!

*** A special meeting will take place on Tuesday, September 25, at 7:00 at Al and Betty Guecia’s home to discuss the final details of the event. ***

On September 29, Commission members are invited to meet at the Country Club at 1:30 to help set up centerpieces and all the other finishing touches. Details at the 9/25 meeting.

There being no further business, a final prayer was offered and the meeting was adjourned.

The next regular meeting will be Monday, October 8, 2001 at 7:00 p.m.

Minutes respectfully submitted by Sandy Wall.

Communications Commission

Meeting Minutes

August 13, 2001

In attendance were Diane Jakubsen, Cindy Rintoul, Betty Guecia, Al Guecia, Sandy Wall, and, joining the Commission for the first time, Stephen Martin. Betty opened the meeting by offering thanks to God, and asking for His guidance. A motion was made and seconded to approve the Minutes of the July 9, 2001meeting.

Heart to Heart

A very special edition will be published for the Advent issue (print date: approximately November 20). In this issue, some of the principle people who have made the new church a reality will be highlighted, in addition to regular features. Diane provided a list of some of these people, and assignments were made as follows:

-- Stephen - interview Perry Kairis, head of Planning/Building Committee; architect Mark Anthony; and the

project manager from John Clarke Construction (Ronnie Price?). Stephen will also gather some demographic

information about our parishioners

-- Matt - highlight special events (groundbreaking, dedication, etc) connected to moving in to the new church

-- Diane - search for and interview parishioners who were here when the current church was built

-- Grace - review what the new church will include and what services will remain at the present location; also,

follow up on the capital campaign and future construction phases

-- Cindy - continue to provide current photos

-- Father Joe - submit a special letter of recognition/appreciation

-- Sandy - submit the article for "Have You Ever Wondered?" (why do we pray to saints…communion of

saints…intercessory prayers…)

The deadline for the next issue is October 23, 2001. Please call Diane at 454-5640 if there are questions or concerns.

Odyssey Gala

An "ad" will be printed in each bulletin until the event, and the next "fallout" will be the week prior to September’s "welcome weekend" (that is, August 25/26).

Ticket sales/pledges are not materializing as abundantly as hoped. To boost income, all of the various business partners/trade companies involved with the building of the new church will be asked to sponsor the event at different levels (platinum = $2,000; diamond = $1,500; gold = $1,000; silver = $500; bronze = $250 - 100). A program will be written to recognize sponsors, and sponsors will receive other benefits commensurate with their level of donation. Al shared a draft of Parish Councilman Bob Katana’s letter which will be sent to the trade companies, and which provides details of this effort.

Commission members are again encouraged to ask "influential" members of the parish to sell tables to their business associates.

Construction Update

Grace was not present to provide details, but the word is that construction is ahead of schedule.

Dedication Date Change

The date has been changed from Saturday, February 2 to Sunday, February 3. It is expected that masses on that weekend will include the vigil mass on Saturday evening, one mass on Sunday morning, then the dedication mass at 2:00 p.m., followed by the celebration. Invitations with reply cards will be sent to all parishioners; a small donation of $5 per family will be requested. More on this as the date approaches.

Stewardship Weekend – August 25/26

Commission members will staff "our table" as follows:

Saturday, August 25, after 6:00 pm mass: Al and Betty Guecia

Sunday, August 26, after 8:00 am mass: Diane Jakubsen

Sunday, August 26, after10:00 am mass: Cindy Rintoul

Sunday, August 26, after12:00 pm mass: Sandy Wall

There being no further business, the meeting was adjourned. Cindy closed the meeting with a prayer.

The next meeting will be on Monday, September 10, 2001 at 7:00 p.m.

Minutes respectfully submitted by Sandy Wall. Communications Commission

Meeting Minutes

June 11, 2001

In attendance were Matt Bischoff, Al Guecia, Betty Guecia, Diane Jakubsen, Cindy Rintoul and Sandy Wall. Matt led us in prayer and encouraged us to do our best for God’s glory. A motion was made and seconded to approve the minutes from the previous meeting of May 14, 2001.

2001 Odyssey Gala

Al reported that the Parish Council is supportive of ticket sales and other fundraising efforts. Al has already recruited several of his associates to commit to try to "fill tables" by selling tickets to three other couples per table.
Matt reported that the printed tickets were donated, providing a savings of about $50. The posters, however, will probably not be donated.
Tickets for the Gala will be sold after all masses during the next "Welcome Weekend". The assignments for manning the sales table is as follows:

Saturday, July 7 after 6:00 p.m. Mass: Matt Bischoff

Sunday, July 8 after 8:00 a.m. Mass: Diane Jakubsen

" " " 10:00 a.m. Mass: Al and Betty Guecia

" " " 12:00 p.m. Mass: Cindy Rintoul and Sandy Wall

It would be appreciated if other Committee members would give Matt and Diane their assistance, so they won’t be alone at the sales table. Please call Al to offer your support.

There will be a "Fallout" promoting the Gala in the June 23/24 Bulletin.

Heart to Heart

July 31 is the deadline for submitting items for the August issue. The main focus of the upcoming issue is the Ministry Fair on August 25 and 26. We could still use some thought provoking questions for the "Have You Ever Wondered?" column; if you have a question about Catholic doctrine, practices, etc, please contact Matt so he can do his research and get his findings approved by Fr. Joe.

Web Site

Al reported that the web site is experiencing some technical difficulties, which will be corrected. Diane will provide e-mail addresses of Parish Committee heads to Larry Kwan for his use in updating the site.

New Business

Matt mentioned that a fellow parishioner asked him why IHM is not listed in the church directory of the News & Record. The reason is because it costs $50 per week, and apparently no one in the parish has offered to donate to that cause. It was agreed that mainly new residents, who can get the information from the telephone directory or word-of-mouth, probably use the N & R directory.

Dedication of New Church

It was agreed that Saturday, February 2, 2002, the date suggested by Fr. Joe, would be acceptable for the dedication. That day is the Feast of the Presentation of the Lord. Father proposed that Mass be celebrated at 2 or 3 in the afternoon. This would be followed by an "open house" featuring heavy hors d'oeuvres, beer, wine, soft drinks, and self-guided tours (with "guides" stationed throughout the building). Because the building will not accommodate the number of people expected (there are 1,034 registered families), Grace Bischoff will investigate the possibility of renting a tent to house the overflow. Projection televisions may be utilized. It was suggested that a "donation" of $5 per family be collected, not so much to defray the cost, but to determine a head count so that an appropriate amount of refreshments can be ordered. Betty will investigate caterers. More to follow…

There being no further business, the meeting was adjourned.

The next meeting will be on Monday, July 9 at 7:00 p.m. in the Administration Building.

Minutes respectfully submitted by Sandy Wall

Communications Commission

Meeting Minutes

April 9, 2001

7:00 p.m.

In attendance were Matt Bischoff, Al Guecia, Betty Guecia, Cindy Rintoul, and Sandy Wall.

There were no minutes from the last meeting to be reviewed.

Fall Fundraiser for New Church

It was agreed that the name of the fundraising event to be held on September 29, 2001 at 7:00 p.m. at the High Point Country Club would be the 2001 Odyssey Gala. Matt Bischoff will create an advertisement to appear in the May issue of "Heart to Heart." Matt will also design tickets for the event.

After viewing a videotape of one musical group, and listening to the cassette tape of another, Committee members selected a group called "Timepiece" to provide music for the gala. Betty will complete the negotiations with their agent.

Tables at the event will seat eight. The cost will include three bottles of wine per table, and a cash bar will be available. As yet, it is undetermined if dinner will be served as a buffet or as a sit-down dinner. If more than 200 to 225 tickets are sold, dinner will be a buffet.

Parishioner Mark Norcross has graciously offered to host a private reception at his home for anyone who donates $1,000 or more; details will follow. Other opportunities for guests to contribute will include a "50/50" lottery and perhaps a "silent donation" for various items needed for the church interior.

Heart to Heart

May 4 is the deadline for items to be submitted to Diane Jakubsen for the May issue of "Heart to Heart." She can be reached at 454-5640.

Web Site

All are encouraged to visit the Church’s web site at www.ihmchurch.org for information and updates about the new construction and other Church happenings.

Next Meeting

The Communication Commission will meet again on Monday, May 14, 2001, at 7:00 p.m. in the Administration Building. All members are encouraged to attend.

There being no further business, the meeting was adjourned at 9:00PM

Minutes respectfully submitted by Sandy Wall.

Web Site Ad hoc Committee Report

Date 07/12/00

Members present: Larry Kwan, Chair, Tim Lippard, David Kempka, & Ann Marie Bullock, and Nelson Hedrix

Members absent: Ann Marie Bullock and Burton Whicker

Communication Commission members present: None

Larry Kwan greeted the members with a warm welcome and a prayer to say thanks to our Heavenly Father for the opportunity for all the members to contribute their time and talents to the web site project and to ask for continue guidance an support to help us to keep up our vigor and enthusiasm for the next phrase of our project. All enjoyed fellowship and a delicious meal from Papa John's Pizza.

Larry Kwan opened the meeting by thanking Tim Lippard for single-handedly providing a 'finished' product for the church in a very timely fashion. The committee is very proud that the site is launched and running within a short 3 months period. Larry Kwan also expressed profound gratitude to Ann Marie and David Kempa for their great effort in helping put the site together. Larry also expressed his warm welcome to the newest member, Nelson Hedrix, who is well verse in Web design.

Ann Marie has provided some input from Father Joe on some minor changes on the site, which will be done by Tim, per father Joe's instruction. Ann Marie also mentioned that Father Joe is very pleased and proud of the committee's accomplishment. Ann Marie also will be working with Mass in Transit which has provided a web site to forward a link direct to our site .

Discussion of deadline for submission of web site material has brought the decision that a 5 days turn around time will be necessary to post the incoming information to the web site. Tim Lippard will also add a link to the front page to direct web site update input to the proper channels.

It is agreed that Ann Marie will be responsible for the updating of the Parish Council Directory, Sunday Bulletin, Sacraments, Salesian Devotions , IHM School and School New buttons. Larry Kwan and David Kempka will be responsible for the Council, Special Events and Youth Ministry buttons and Nelson Hedrix will be responsible for development and updating of the 2001: A Church Odyssey. The committee feels that the 2001 button will be the most dynamic and active sub-page of the site and more intense and diligent effort will be focused there. They also agree to make the Building Use Schedule button to include more than one week activities, to prevent premature update dilemma. It is also agreed and decided that both Tim and Nelson will look into making the Building Use Schedule interactive and more dynamic in the very near future to accommodate the expected scheduling increase when our new church is in use.

Tim Lippard agreed to stay on the committee to continue upkeeping and refining the web site. Larry Kwan also recommend Nelson work with Tim to look at the present site and clean up any missing links created by updater's. They will both look into beginning the second phrase of possible enrichment of the site with graphics or multimedia when it deems appropriate and approved by the committee. Larry will also ask Tim and Nelson to start putting our site into search engine, etc., so that the public will have easier access to our site.

Larry will continue to serve as a clearinghouse for information that will be going into our web site. He will work closely with Ann Marie to ensure the accuracy of the content.

Larry re-emphasized that this committee will not have many meetings and all details will be related through email and everyone will have a copy of all correspondence to avoid duplications of efforts. Larry will also ask members to review the minutes and respond within 5 working days for correction and clarification before posting of the minutes to the site.

Respectfully submitted

Larry Kwan

Photo@ttwinc.com (Burton Whicker)

dlkmissy@aol.com (David Kempka , home)

tlippard@northstate.net (Tim Lippard, home)

aguecia@triad.rr.com (Al Guecia, work)

DAVIDKEMPKA@BUSHINDUSTRIES.COM (David Kempka ,work)

Ihm@highpoint.net (Ann Marie, work)

hlkwan@lexcominc.net (Larry Kwan, work)

nhendrix@merzusa.com(Nelson Hendrix, work)

Date 04/19/00

Members present: Larry Kwan, chair, Tim Lippard, David Kempka, &Bert Whicker

Member absent: Ann Marie Bullock

Communication Commission member present: Al Geucia

Observer: Dawn Lippard

Larry Kwan opened the meeting with a warm welcome and a thank you to all the members for joining this ad hoc committee. Ann Marie, our church secretary was excused from this meeting due to imminent church duty. She will be actively involved with this committee by providing us with needed data as we progress.

Larry introduced the goal for this committee: to set up a bilateral information tool and vehicle, via the Internet, to support communication for the entire Immaculate Heart of Mary church family. The advantages and benefits of a web site is its ability to provide and retrieve the most current information with maximum speed and less effort than other media’s.

The web site will serve primarily as an information center to collect and disseminate church information to the entire church in general. It will also be set up to provide specific information that is pertains to different commissions via password entrance.

Larry stated that this committee will not have many meetings and all details will be related through email or the Internet. It is understood that the ‘finished product’ will be reviewed by the Communication Committee and the Parish Council for approval before Launching.

Tim Lippard, whose wife Dawn is a parish member, has volunteered to build the site. Bert Burton, who is well-versed in commercial web site design, will support the process with the resource of his advertising firm. David Kempka also volunteers to help and learn with the process. David, Larry and Ann Marie will be responsible for the updating of the site once it is launched. The Site will be updated frequently. The site will be set up so that it will not require any technical knowledge to update and edit the content.

Larry has volunteered to become a clearinghouse for information that will be going into our web site. He will put an ad in our church bulletin and to the parish council to announce the ‘groundbreaking ‘of our web site. He will also request commission heads to forward a complete list of their subcommittee and groups within the church umbrella. He also will write an article in the coming issue of Heart to Heart advertising the coming web site and also to solicit information and suggestions from the entire parish. It is agreed that no web site name will be announced to the public until the site is ready and approved.

Larry will start soliciting and assimilating data to be built into the web site once all the different parish groups and their chairs are identified. Bert is now in the final process of securing the domain names of both ihmchurch.org and ihmchurchnews.org for the church and he has graciously donated the $75.00 that is necessary to secure the domain names. Al Guecia suggested Tim to log into www.ihm.org to get some idea of other church’s design.

Tim estimates that he will have a rough shell of the web site available back to the committee within 2-3 weeks.

Meeting adjoined at 7:00PM. All members will be working, on their own, and will be in contact by email.

Respectfully submitted

Larry Kwan