Parish Pastoral Council Meeting January 25, 2010 (approved 03/22/2010)

In Attendance: Deacon Wally, Chris/Chris Zecca, Steve Ilderton, Karen Black, Bob Katana, Bob Carr, Frank Smolko, Tom Yaudes, Fr Jack, Larry Kwan, Randy Moser, AnnMarie/Randy Brown, Carly Griffith, Jake Graven, Carol Andrews, Fr Joe


 

Donna Hurley will not be here she is in the Bahamas…Will be on February docket.

Pastor’s Report-Fr Jack – Feeling much better after surgery,

Conversation with Donna Garrett Phil McDonald submitted his letter of recommendation, February 19th his last day so now we need to hire full time maintainence person

Exciting news: Received a pledge for new building for 2 million dollars (keeping donor name private for now) There is a meeting Wednesday evening to discuss how to present this to the public. It was a team effort to get this done we will find a way to explode the news.

Parochial Vicar’s Report –Fr Joe

  Everything’s moving along

Deacon’s Report --  Robin Paxton of Hospice will come in March 3rd to discuss end of life issues

Faith Formation – This is Terry Aiken’s last year as youth minister Steering Committee is in place  to search for a new Youth Minister

Evangelization – Larry Kwan

EVANGELIZATION COMMISSION MEETING, Immaculate Heart of Mary Catholic Church, Jan 18, 2010, 7 PM, Room #2  Present: Chmn Kwan, Jan Hitch, Betty Galgoci, Nancy Skee

·         Meeting opened with all reading the Capital Campaign Prayer.

·         Jan Hitch read the minutes of the November meeting which were approved as read.

·         Nancy Skee reported that 48 are registered for the Spanish classes and one new teacher has volunteered, Graciela Rodriguez. Classes began Jan 14.

·         When serving at Simplicity Meals during Lent was discussed, it was stated that Kathy Faltynski will schedule volunteers at the next International Club meeting in Feb.

·         Jan Hitch reported that she is preparing a flyer to be inserted in the IHM bulletin as well as reminders about HOSEA amd Open House which is Feb 10.  She has also prepared flyers to be posted in public places where permitted. She has arranged to have it posted on one television station and sent e-mail to local Catholic Churches and schools.  Nancy Skee has sent notices to HPE, Greensboro Record, and Diocesan Paper.  Since Renewal of Vows is scheduled for the same evening as Open House Jan and Nancy will be coordinating refreshments with Bethany and Knights of Columbus. Jan is engaging speakers for the Open House and presenters for the HOSEA program.

·         Betty Galgoci suggested we change the 3 month commitment we have asked our Welcome Table Greeters to sign up for be reduced to one month.  Chmn Kwan stated that the longer commitment for those willing to do it requires less supervision and distributes responsibility. Nancy added that with the substitute server list she is working on for each mass, those who accept the longer assignment do not have to personally be there for each mass for 3 months but would be responsible to see that someone is there for the 3 month period.  Nancy has been recruiting extra servers for Welcome weekends.  Randy Moser states that the system is working. It should be noted that Randy has furnished the beautiful bookmarks that are presented to new parishioners at the Welcome Table. It was decided that Welcome Table Reps be invited to attend our next meeting to evaluate the program and suggest enhancements and improvements.

·         Jan Hitch will represent our Commission as a speaker at Volunteer Appreciation Night. Nancy reported that Kathy Faltynski is organizing the refreshments and Chmn Kwan, the music.

·         Chmn Kwan mentioned that we must begin to think of plans for International Festival and Eucharistic Congress.

·         The meeting was closed with the Our Father and peace hugs.

IHM Catholic School – Wanda Garrett

1.    Advent Outreach- 200 gift bags with small toiletry items to
Sunbridge,     Eagle's Nest made another 200 for Pennybyrn and Universal
Health Care     in Ramseur, where my mom is a resident.
2.    Dec. 18th first round of registration ended for both returning and
new     families. 90% of current families have paid their re-registration
for     the 10-11 school year.
3.    Currently meeting with new families who have applied to our school.
23     have applied.
4.    Jan. 4 second round of registration begins
5.    Triad Capital Fee Study Committee met three times so far this month-
goal of keeping annual capital fee to $995 without seeing the 5%
increase yearly.
6.    Jan. 19- Special luncheon for our priests as prelude to their
7.    Jan. 20-Middle school math teachers attended vertical team meeting
with BMCHS math teachers.
8.    Jan. 21- Second quarter report cards were sent home
9.    Jan. 27- Honor Roll students recognized after school Mass
10.    Jan. 30/31- Catholic Schools Week begins. Outline of week follows

 Sunday, January 31
Catholic Schools Dividends For Life:  In our Parish
.    The Gathering Space will be decorated with student work.
.    Eagle's Nest Pre-K Open House after each Mass
.    Students will represent IHM at all Masses dressed in uniforms
sitting with families
.    Student Council Reps will speak prior to each Mass.
.    Student lectors at the 9:30 and 11:30 AM Masses
Wally, will you be present to read petitions? Bob, inform scheduled lectors
that the students will be reading at those two Masses. If Wally is not
present to read petitions, please ask the assigned lector to do so.

Monday, February 1
Catholic Schools Dividends For Life:  In our Vocations
.    IHM Priest's and Deacon will share their vocation experiences with
students in the classrooms.
.    Students will present the priests with cards and letters.
.    Faculty and Staff Appreciation luncheon.

Tuesday, February 2
Catholic Schools Dividends For Life:  In our Community
.    Thank community servants with cookie platters and posters to EMS,
Fire, Police, and Red Cross. Student cards and letters to be delivered     with
cookies.

Wednesday, February 3
Catholic Schools Dividends For Life:  In our Nation
.    Flag Raising - High Point Central ROTC will present the colors at
the     flag raising
.    Mass 9:00 AM, collection for Haiti Oblate Mission
.    2nd grade State Fair in the Gym, after Mass.

Thursday, February 4
Catholic Schools Dividends For Life:  In our Students
.    Pajama Day for students.  Appropriate dress only, shoulders must be
covered. Students may wear slippers, pajamas, nightgowns - knee length     or
longer.  Sweats and t-shirts may also be worn. 
.    Special prayer partner snack and BINGO game in gym.
.    Faculty vs. Students basketball game (2:00 - 3:00)

Friday, February 5
Catholic Schools Dividends For Life:  In our Volunteers
.    1:30 - 3:00 Volunteer Appreciation Tea. The Middle School Students
will begin our celebration in the Chapel praying the rosary. The K -     5th
grade students will perform for volunteers.
.    100th day of school!

11.    Feb. Outreach- Make valentine cards for area nursing homes, Haiti
monetary collection
12.    Feb. 9- Floating Open House at Montlieu Campus from 9-Noon, second
round of registration ends, if current families have not re-    registered,
they forfeit placement.
13.    Feb. 11- Floating Open House for Eagle's Nest from 9-11 AM
14.    Feb. 17- Ash Wednesday School Mass followed by recognition of Virtue
students and lunch with principal.
15.   Custodial assistant, Cora Green retired, Jose Perez assuming her
responsibilities

Community Outreach-Chris and Christine Zecca

·         Giving Tree Update:  There was a short summary about this in the Bulletin
last week.  We filled requests from 731 cards supporting 14 local agencies
and a handful of parish families.  Thanks to all for the contributions.

·         Habitat For Humanity:  December's scheduled event was rained-out.  We were
slated to work on siding and roofing, but the conditions were unsafe.  The
next opportunity for volunteers will be in March.

·         Reading Connections:  At our last meeting in November, we mentioned that a
new literacy ministry was in it's early stages of development here at IHM.
While there are currently a handful of active volunteers participating in
our parish, our volunteer coordinator has been forced to pull back.   We
are in need of a replacement.  Christine and I will work with the existing
volunteer corp in search of a coordinator.  Meanwhile, if any of you know
of someone that might be a good fit here, please contact us with details.

·         All other ministries are running smoothly...

 Hispanic Ministry—Brad Hammett

·         The Hispanic Ministry has not met since our last Council meeting. Hence, there is not much to report. From what I know the Antorcha Guadalupana went well, we also had a good turn out for the “Our Lady of Guadalupe” celebration in December.

·         The Christmas mass was not well attended but many have expressed concerns that it is because of the timing of the mass (commenting that the Mass is too “early”)– the Hispanic culture normally celebrates with Mass on Christmas Eve, followed by a large meal and then fellowship and exchange of gifts.

o   Fr Jack says that staff is looking at mass times

·         Also , one of the chorus group have informed that they will no longer be available to alternate and play at every other mass, so we currently have one chorus group that will continue and sing at each Mass. Although we have tried to be more organized when receiving the Eucharist with “ushers” we still have a slight problem with people not understanding and following the direction of the ushers – but we have made a lot of progress.

·         FYI - I will not be able to attend the meeting on Monday. Please forward any comments/suggestions/questions/etc…..

Liturgy   Commission– Bob Carr

  1. Review from last meeting

Christmas Eve Masses –

4:00 p.m. Guestimate apox.1200 present—very well behaved—choir did an outstanding job.

6:30 p.m. (Spanish) sparsely attended—Bob will discuss with Brad how to improve

10:00 p.m.—well conducted—slow start (25 at 9:15pm)—apox 800 total—concerned about the total number at two masses last year (apox 1200)…where did they go this year?—Consensus that we keep the 10 pm—midnight is too late—explore other options for next year.

Christmas Day (Friday) 9:30 AM ( apox 200) and11:30 AM (apox 500)—Some concern from folk musicians over missing Christmas eve.

New Year’s Eve – (apox 200) very difficult to get ministers- Next year this will be Saturday

New Year’s Day (Friday) 9:30 AM and 11:30 AM –Could possibly get by with one mass

Formation Program for Liturgical Ministers – Fr. Joe will preview some of the New Liturgical Changes in a series of talks on Wednesdays starting March 10.

  1. NOTICE OF UPCOMING EVENTS:

Mass for the Anointing of the Sick – January 16-17 –all is prepared

St Francis De Sales- Saturday and Sunday, January 23rdand 24th –  Oblate Provincial will be main celebrant/homilist at all weekend masses, and use the regular assigned readings.

ASH WEDNESDAY – Feb 17th

Masses at 7 a.m.; 9 a.m.(Church & School); 12:10 noon; 5 p.m. (Faith Formation); 7 p.m.; and 8:30 p.m. (Spanish). –Need to assign ministers for the evening masses- Bob will ask parish council to assist with distribution of ashes—7 stations

          Fr Jack: Louie Canino  topic: Rebuilding the Church 3 nights will bring in the cast of his play to help present. March 22,23,24

RCIA Sending ceremony – 2nd Sunday - Scrutunies at 3rd, 4th, and 5th Sundays. Coordinate with B.O.W.

Lenten Renewal –Feb 22-24

Prayer Service on Monday; Prayer Service on Tuesday; Eucharist on Wednesday.—John will ask Knights to host Wednesday

Holy Thursday – April 1st

Good Friday – April 2nd

Easter Vigil - April 3rd

Sunday – April 4th

  1. Art & Music

  1. Eucharistic Ministers- Suggestion was supported to have cup ministers step forward to facilitate the distribution of cups.

  1. Other Business – Volunteer Appreciation Night – Jan. 28th – Coordinators are encouraged to encourage ministers to participate.

  1. NEXT MEETING: February 8th

Property and Facilities—Steve Ilderton

·         I  have spoken with Bill Nicholson and he reported spending most of the past month or more at the school handling small issues. He also reported a concern with the current maintenance  personnel at the school due to illness and job performance. A conference is scheduled for next week on this matter.

·         A leak in the church roof was repaired.

·         We are still waiting for the kneelers to be repaired(fabric).

·          I have just written a notice for the bulletin soliciting volunteer help and material donors for the music ministry parking area. This is not a big job but will take some landscape timber, gravel and labor at no cost to the church. I hope to report on the progress next month.

Youth Ministry—Carly Griffin

·         On January 13st there will be the 3rd annual High Point Interfaith Tour. It is offsite and begins at 3:30 PM, at IHM Church. Parents will need to provide transportation, and it concludes at 7 PM at Wesley Memorial. This is a great way to learn of other faiths in our community, as well as spreading our own to the youth of different churches.

·         February 6th is the Ski Trip to Winterplace, WV. The transportation is by a Motorcoach Bus. From 5 Am to 930 PM.

·         February 26-27 is the annual 30 Hour Famine. Located at First Presbyterian Church. They are again sleeping in boxes outside, weather permitting. Great way to raise money and awareness for the hungry in the world.

Stewardship – Randy Moser

Two major activities that need to be mentioned this month:

·         Volunteer Appreciation Night is Thursday January 28th.  If you haven't mentioned this event to your ministries and volunteers, please get the word out.  This weekend the bulletin insert will be highly visible, but sometimes people don't read the bulletin (I know).  attached is the insert if you want to forward to anyone.

·         This event will show our appreciation for all the time and talent given to our church community from our loyal volunteers.  The format will be as last year with a short program and then a reception with entertainment along with fellowship.  All are welcomed to attend.

·         The Stewardship Strategic Ad-Hoc Team met on January 11th to discuss Stewardship at IHM; specifically time and talent.  The meeting went well and a lot of brainstorming ideas were presented and discussed.

·         A more detailed report with recommendations will be provided at February Council, but a very high level overview included three areas:  An planned assessment of all ministries/commissions to better understand what each entails and time requirements. A template for assessment will be developed to have consistency. Second, was the need to encourage engagement from the Twenty and Thirty Something generation and finally during Fall of 2010 offer a Stewardship Fair like we use to with the objective of  recruiting volunteers.  More details to follow as this Team finalizes recommendations

Communications – Frank Smolko/Lianne Finger

·         The next Heart to Heart deadline is Friday, Jan. 29. It’s a bit early, but will allow ample notice for Parish Renewal. Please note that this is the last Heart to Heart until mid-summer, so anything that needs to be announced through the end of the school year needs to be included in this issue.

·         In addition to Parish Renewal, the Communications Commission would also like an informational article about Lent if someone will volunteer to write it. We feel it would be nice for both old and new Catholics to learn a little more about how we observe lent – the changes in mood, music, simplicity meals and the like.

·         If you have any articles, announcements, ads or pictures you’d like in the next issue, please forward them to me at this email or put in the Heart to Heart inbox at church.

·         Please try to adhere to the deadline as much as possible. If you know you are going to miss it, please let me know by that Friday the 29th, so I can account for the space. It takes several days (and attempts) to get everything to fit and still be readable. Thank you in advance for your consideration!

Immaculate Heart of Mary Church

Parish Pastoral Council Succession Guidelines - Summary

CHAIRPERSON

Vice Chairperson appointed as next Chairperson by Pastor for a 2 year term

VICE CHAIRPERSON

Appointed by Pastor for a 2 year term from the following candidates

* current PPC At Large members, current Commission Chairpersons, parish at large

SECRETARY

Appointed by Pastor for a 3 year term from the following candidates

* current PPC At Large members, parish at large

AT LARGE MEMBERS

Volunteer(s) who are approved by Pastor for three year terms from the following candidates

* parish at large

At Large members serve rotating three year terms so each year two new members join

May serve to balance the PPC make up so to assure all major parish groups are represented

COMMISSION CHAIRPERSON

Volunteer who is approved by Pastor for annual terms from the following candidates

* current Chairperson who is expected to serve two to four years

* current member of commission, PPC At Large members, parish at large

Guidelines for ordinary and extraordinary succession (shorter term or midterm) are in the full

guidelines

2010 / 2011 Needs

Two At Large Members

- solicit volunteers in Feb HTH and Feb/Mar bulletins

Communications Chairperson

- Volunteer solicitation tried any At large members interested?

Family Life Chairperson (confirm Bob serving one year only)

- solicit volunteers in Feb HTH and Feb/Mar bulletins

Vice Chairperson

- May / June, At Large volunteers welcome to indicate interest now

PPC Guidelines for Succession 1

EVENT TIMELINE

August - new PPC members are welcomed at PPC meeting

* Chairperson publishes and reviews all members years of service and terms in position

September - PPC installation at Mass

December - Advent HTH includes listing of PPC membership & profiles of new PPC members

January - Chairperson reviews At Large terms & upcoming vacancies at PPC meeting

January - Chairperson reminds Chairs that leadership update is due at March PPC mtg

Jan/Feb - On a selected weekend between Epiphany & Ash Wednesday

* PPC members available after all Masses in Gathering Space (bulletin / greeter)

* possibly set timing close to volunteer annual volunteer appreciation event

* available to listen to parishioners and to discuss who we are and what we do

Feb/Mar - Volunteers are solicited for At Large openings in HTH and bulletin

March - at PPC meeting review Commission leadership plans and identify any needs

April - at PPC mtg, review plans for openings & nominate At Large candidates if necessary

May - finalize replacements for any open At Large & Comm. Chair positions for next year

June - fill Secretary and Vice Chairperson Vacancies as necessary

Summer - work to fill any remaining openings (personal invitations to serve)

Immediate Needs

Article to HTH & Bulletins for At Large & Committee Chair volunteers

PPC “Meet & Greet” weekend - choose weekend, assign Masses, advertise

Determine any existing succession plans or candidates within Committees

PPC Guidelines for Succession 2

Bob Kantana – How about presenting to youth as serving as co-chair in Family Life events

Fr Jack -- I think George at Bishop McGuinness would be very receptive to that

Tom -- This could also spill over into other commission

Our next meeting is March 22nd

IHM Catholic School

Parish Pastoral Council Report

March 22, 2010

 

 

  1. Celebrated Phil’s early retirement with staff on Feb. 18, then with faculty on Feb. 25
  2. Writing Tests for 4th and 7th on March 2nd.
  3. Lenten Outreach- Haiti bracelets for Oblate Mission
  4. Chick-Fil-A Night on March 15 yielded around $100
  5. Report cards go home this week
  6. SACS Accreditation went well. Good news is now we’re accredited as a district rather than individual schools! We are still required to follow the same procedures with SACS, but now our goals align with the diocese as well as individual school goals toward improvement.
  7. Easter break begins April 1st. Classes resume April 12.
  8. Finalizing budget;  enrollment, registration are ongoing

 

New Business:  Fr Jack told PPC that he will announce his leaving IHM in Heart to Heart in July. He will have been here 11 ½ years.  Says it’s just time to move on. It took more than a year of prayer and thought to make the decision. There is a strong candidate, an oblate looking at the position.  I am excited about the church’s future. Not sure where he is going.